• Sr. Expense Processor

    Requisition # 2019-10943
    Date Posted 2 months ago(10/2/2019 10:45 AM)
    Procurement Services
    Financial Services and Procurement
    Full-Time / Part-Time
  • Overview

    Princeton University’s Office of Finance & Treasury seeks a Senior Expense Processor to join the Procurement Operations team. Under the direction of the Manager, Procurement Operations, the Senior Expense Processor is responsible for the timely and accurate processing of supplier invoices, travel and expense reimbursement requests and resolution of match exceptions generated through the PO/Invoice matching process.


    The Senior Expense Processor will handle the most complex requests and serve as an escalation point to the Expense Processors to help resolve complex expense processing, expense policy and other processing related issues. In this capacity they will be expected to research appropriate resolutions and partner with key stakeholders to ensure timely processing of all incoming requests.


    Training on the University’s expense policies, processes and tools are a key responsibility of the Procurement Operations team, and the Senior Expense Processor will assume a lead role delivering and supporting periodic formal and ad hoc training.


    The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.


    A cover letter is required.


    Inquiry Resolution and Training

    • Investigate match exception requests and manage to resolution
    • Support the Financial Service Center by responding to tier 2 expense related inquiries
    • Partner with the Manager, Procurement Operations to deliver training to University departments
    • In collaboration with the Manager, Procurements Operations work with departments to address and resolve individual issues and provide specific training as needed

    Expense Processing

    • Review PO backed invoices and Non-PO backed payment requests to ensure payment requirements are met
    • Review payment requests to Non-Resident Aliens (NRA) to determine appropriate tax treatment, apply withholding (if applicable) and partner with the NRA Tax Team to address complex situations
    • Escalate aged items in a timely manner

    Travel & Expense Reimbursements

    • Review Concur reimbursement requests to ensure all requirements including adherence to University Policy are met
    • Works with the Manager, Procurement Operations, to address questionable reimbursement requests



    Essential Qualifications:


    • Bachelor’s Degree in Finance, Accounting or related field or equivalent experience
    • 5-7 years’ experience in an accounts payable, accounting, accounts receivable or finance function
    • Strong analytical and problem-solving skills with close attention to detail
    • Ability to collaborate with other departments
    • Ability to manage multiple priorities
    • Ability to explain detailed processes in a clear and concise way to key stakeholders
    • Proficient with Microsoft Office Tools (Excel, Word)

    Preferred Qualifications:

    • Familiarity with PeopleSoft Financial Management or other ERP suites
    • Familiarity with SAP Concur
    • Familiarity using business intelligence applications to manage, manipulate and analyze large datasets
    • Experience in a higher education environment
    • Experience providing training or presenting
    • Understanding of banking processes including wire and ACH payments and foreign currency transactions


    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    ADM, 020

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Physical Capacity Exam Required


    Valid Driver’s License Required



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