• Assistant Grants Manager

    Requisition # 2020-11334
    Date Posted 1 week ago(1/13/2020 11:55 AM)
    Grants and Contracts
    Full-Time / Part-Time
  • Overview

    The Chemistry Department seeks an Assistant Grants Manager (AGM) to support the administration of sponsored research for our faculty, students, and research staff. This is an excellent opportunity for an individual with some experience in grants and/or financial transactions, to learn and grow within the field of grants and sponsored research. 


    Under the supervision of the Grants Manager, the Assistant Grants Manager's primary responsibilities will include a portfolio of pre- and post-award activities related to the various sponsored research projects. Such projects may include, but are not limited to, the administration of two multi-institutional Department of Energy Centers and an interdisciplinary university- and industry-sponsored research initiative.  The AGM will also assist with other grants management projects as assigned and serve as backup to the Grants Manager.


    Pre-Award Activities:

    • Guide the PI through the application process, working with assistants as appropriate, and ensuring that requirements for each proposal are fulfilled as described by the program announcement.  This includes preparing the budget and justification. 
    • Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University grants management system and/or the appropriate sponsor system, such as Grants.gov, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary.
    • Confirm that proposals are submitted to and received by the agency before the sponsor's deadline; process subcontract agreements; and distribute funding opportunities to faculty and track relevant data. 

    Post-Award Activities:

    • Actively alert PIs of upcoming renewal deadlines and annual progress reports.  Review all Notices of Award and notate internal systems with special restrictions or conditions of the award.
    • Work with PI to carefully monitor effort and spending on awards and ensure compliance. 
    • Under guidance of the Grants Manager, will be responsible for the preparation of long-term projections for selected individual faculty.
    • Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed.  Work with other universities and sponsors on the transfer or relinquishment of grant awards.
    • Review and approve requisitions for equipment and all travel and expense reports (Concur) on sponsored projects for compliance.
    • Maintain a working knowledge of all government rules and regulations pertaining to sponsored research; disseminate and enforce financial policy with colleagues.


    • Bachelor's Degree and 1-3 years experience
    • Have some experience with grants management or sponsored research. Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
    • Possess excellent organizational and interpersonal skills, as well as written and verbal communications skills.
    • Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, self-motivate and function autonomously.
    • Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements.
    • Ability to manage multiple priorities in a fast paced, changing environment.
    • Must be discrete and maintain strict confidentiality of personnel and salary information.


    • Experience with University Systems and Software including PeopleSoft, Prime Financials, COEUS, Labor Accounting and the Information Warehouse.
    • Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting).
    • Familiarity with Princeton's administrative procedures and policies.  

    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    ADM, 030

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Physical Capacity Exam Required


    Valid Driver’s License Required



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