Administrative Coordinator

Requisition # 2023-17921
Date Posted 2 months ago(10/12/2023 7:48 PM)
Schl of Public & Int'l Affairs
Job Type


About the Organization

The Empirical Studies of Conflict (ESOC) is a multi-campus, interdisciplinary network of scholars engaged in research on politically motivated and organized criminal violence worldwide. The Bridging Divides Initiative (BDI), a program within ESOC, is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for the longer term to bridge the divides we face as a nation. This position would support these two research streams.


Position Overview

We seek an experienced Administrative Coordinator to provide operational research support to ESOC and BDI leadership. The Administrative Coordinator  will be a key resource for administrative, financial, human resources, communications, and operational matters.  


This is a  full-time, benefits-eligible, 1 year term position.



  • Procurement and vendor management: Setting up contracts; purchase orders and non-purchase orders; onboarding suppliers; tracking invoices and payment.
  • Personnel operations: Working with the SPIA and Princeton human resources teams to coordinate hiring new employees, onboarding, extensions and offboarding. Assisting with hiring pre-docs and post-docs by setting up job ads, executing recruitment plans, organizing applications, compiling reviews of applications, and scheduling interviews.
  • Communications support: Helping the ESOC Assistant Director to expand the reach of ESOC and BDI research through updating our website and coordinating external push communications across social media platforms.
  • Event Support: Assisting with planning the ESOC Annual Meeting, regional meetings, and periodic BDI events. May include travel to event locations.
  • Other: Handling expenses related to various activities; this includes making travel arrangements for team members; processing reimbursements; reconciling research accounts, and credit card statements, ordering supplies and placing orders via PeopleSoft, Princeton Marketplace or using a university-issued credit card within budgetary limits in accordance with University policy.



  • Experience managing and prioritizing among the details of multiple projects
  • Extremely organized, with comfort navigating different Princeton platforms and systems
  • 1+ year in financial management
  • 1+ years of experience coordinating travel logistics or events
  • Experience with Microsoft Office / Google Suite
  • Preferred: BA / BS; experience with Peoplesoft Systems



Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver’s License Required


Experience Level

Entry Level


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