Program Coordinator

For the American Whig-Cliosophic Society in the Office of the Dean of Undergraduate Students

Reporting to the associate dean of undergraduate students, the Program Coordinator plays a key role in advising the American Whig-Cliosophic Society and its subsidiaries, and assists in the daily management of programs sponsored by the Society. This position works closely with student leaders and undergraduate organizations to provide centralized and cohesive advising and coordination, and helps manage the Society’s resources, including vehicles and Whig Hall, which support the goals and objectives of the Society.

The projected start date for this position is mid-June 2024.

Student Development and Advising

• Serves as the primary advisor to the Society and its subsidiaries. Subsidiaries include Princeton Model Congress, Princeton Debate Panel, Princeton Mock Trial, and the International Relations Council. Meets regularly with student group leaders to discuss events, logistics, initiatives, and overall strategy and marketing for campus programming and competitions. Serves as a bridge between student leaders and key university offices.
• Develops outreach efforts to strengthen the abilities and leadership development of undergraduate student leaders, including a commitment to active citizenship, mindful reflection, and creating a strong community identity. Works with ODUS colleagues to further promote programs that highlight the importance of leading ambitious organizations with integrity and respect, while supporting a culture of diversity, inclusive excellence, equity, and access to the Princeton experience.
• Supports students in their travel to various competitions and tournaments, both nationally and internationally. Ensures students adhere to University travel policies and serves as a first point of contact should issues arise before, during, or after an event.
• Provides tracking and stewarding of funds exceeding $750,000 annually. Advises student organizations on financial and budgetary matters and applicable University financial policies. Assists students with invoice processing, student and vendor reimbursements, conference revenue streams, Princeton Prime, Concur, and reconciling all accounts affiliated with the Society.
• Works with undergraduate leaders and campus partners to promote the Society generally on campus.
• Works closely with the president of the Honorary Debate Panel (HDP) to set the prize schedule for its debates and speaking contests, including the preliminary and final rounds. In addition, provides guidance to the HDP to ensure the prizes comply with gift agreements and trustee directives.

Program Development and Assessment

• Assists with large-scale conferences and debate tournaments that are hosted both on and off campus. Provides the first review of contracts, which often exceeds $100,000, with off-site service providers such as hotels, caterers, transportation providers, and audio-visual support vendors. In some instances, travels with subsidiaries to conferences and offers on-site support.
• Assists in the development, coordination, and promotion of centralized civic engagement efforts in collaboration with various campus partners, including the Political Activities Fair, Vote100 Fellows, and Whig-Clio Summer Fellows. Coordinates programming efforts around national elections, including voter registration activities, voter engagement initiatives, campaign engagement projects, and other programs promoting civic engagement and voter participation at Princeton.
• Formally assesses and documents ODUS’s work with student organizations, gathering feedback from student leaders to improve and enhance ODUS’s policies and procedures on an ongoing and cyclical basis.
• Provides bi-annual narrative and financial reports to the Society’s Board of Trustees with updates on the activities of the Society during their fall and spring semester meetings. Provides logistical and administrative coordination in supporting trustee meetings. Serves as a liaison between the Society’s student leaders and its trustees, providing a conduit of information between both groups, as needed.

Facility and Fleet Management

• Assists with daily operations and maintenance of Whig Hall, its artwork, historical resources, and all other physical equipment the Society owns and utilizes. Supports and assists the associate dean in the coordination of building renovation projects, and manages all building reservations by students, student groups, departments, and outside inquiries. Serves as an on-site resource for all inquiries during business hours.
• Manages the Society's vans and ensures adherence to fleet safety guidelines. Responsible for all aspects of vehicle maintenance and coordination of van access across the Society and its subsidiaries.
• Approves and manages building reservations through the use of the University online event management system (EMS) in coordination with Conference and Event Services. Whig Hall includes four EMS spaces, and the Program Coordinator approves all reservations, ensures proper use and cleanup of the spaces.
• Coordinates with Building Services and Facilities to ensure facility maintenance day-to-day and larger annual upgrades to keep the overall facility functioning, schedules for additional services for events and programs.
• Works with Site Protection to update access to building for operational hours and special events.

 Committees and Other Duties

• Serves in regular rotation as a Free Expression Facilitator.
• Participates in the development of policies, procedures, and programs affecting undergraduates.
• Serves on University-wide committees and working groups.
• Serves on other ad hoc work groups as assigned.
• Assists other colleagues with large events or emergencies as needed (protests and demonstrations, Class Day, etc.).
• Develops and maintains effective working relationships with academic, administrative, and other Campus Life partners to foster a strong working team when collaborating on jointly sponsored or supported events.
• Attends all ODUS and Campus Life staff meetings and retreats.
• Performs other duties as assigned by the associate dean.

Essential Qualifications

• Bachelor’s degree or completed degree by start date.
• Ability to coordinate and prioritize a demanding schedule and a diverse portfolio of responsibilities.
• Strong analytical skills and an ability to communicate orally and in writing.
• Ability to work independently and take initiative.
• Strong interpersonal skills as well as a demonstrated ability to work as part of a team and interact effectively with students, alumni, faculty, and administrators.
• Sensitivity to the needs and concerns of students from diverse backgrounds.
• Excellent organization and problem-solving skills.
• Availability to work a number of nights and weekends during the academic year in order to ensure proper oversight of conferences, programs, and events.

Preferred Qualifications

• Budgetary management.
• Experience with establishing new programs and/or initiatives.
• Familiarity with student-initiated activities and programs.
• Experience with and understanding of activities and programs sponsored by Princeton undergraduate student organizations.
• Working knowledge of the current Princeton undergraduate social and co-curricular environment.
• Creativity in advising student organizations on the planning and implementation of programs.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS