This position reports to the Department Manager of Molecular Biology and is responsible for managing the day-to-day financial operations of a large academic department. These activities include establishing budgets and internal controls, monitoring the expenses on departmental accounts, transferring funds, and providing financial analysis for departmental core facilities and other departmental functions.
Oversight of department funds
• Formulation and oversight of the budget for the $4M annual administrative allowance and annual income of $8M from endowed departmental accounts
• Creation and maintenance of departmental accounting and recording procedures to ensure an efficient and accurate information system and compliance with University policy
• Analysis of financial data and preparation of financial information for periodic analysis and annual reporting as requested by department manager
• Oversight, tracking and reconciliation of operating accounts, unrestricted funds, and endowment income accounts
• Ensuring compliance with intended purpose for endowed funds as indicated in deed of gif
Financial approval and analysis
• Drafting, communicating and enforcing departmental financial policies and ensuring overall compliance with University financial policies
• Oversight and/or approval of all travel reimbursements, departmental expense cards, faculty moving and recruiting expenses, and expenses for other departmental initiatives
• Financial oversight of 9 recharge centers including developing rates with Treasurer’s Office, administration of subsidies and periodic reconciliation
• Working closely with affiliated institutes and other programs to manage and reconcile the financial dealings of projects
Additional financial responsibilties
• Attending all relevant training classes and staying current with changes in policies, procedures and processes pertaining to financial management
• Serve as back-up approver for COEUS and secondary approver for grants from other departments
• Serve as back-up for purchase orders and department credit card approvals
• Monitor subcontractor receipts as well as other cost-sharing arrangements
• Oversee gift, faculty start-up, and research rebate accounts
• Other duties as assigned
REQUIRED
.Bachelor's degree with minimum of 4-6 years' accounting or business experience
.Ability to make judgments and ensure compliance with financial policies
.Demonstrated ability to create and manipulate financial data and perform analysis in Excel
.Ability to prioritize and handle multiple tasks to meet deadlines
.Accuracy and attention to detail in performing quantitative analysis
PREFERRED
.Experience with setting and monitoring complex budgets
.Knowledge of PeopleSoft, PRIME financial reporting, journal entry process, the Information Warehouse, and Labor Accounting is desirable but not required.
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