RECAP Supervisor

Requisition # 2024-19176
Date Posted 2 months ago(5/31/2024 3:05 PM)
Lib-Research Coll & Presr Cons
Job Type


The Research Collections & Preservation Consortium (RECAP) is seeking an energetic and experienced Supervisor to oversee staff, maintain consistent and reliable workflows, expedite cross-partner borrowing via the Shared Collection Service, and help oversee a large library storage facility.


ReCAP is a partnership of Princeton University, Columbia University, Harvard University, and The New York Public Library. The ReCAP facility encompasses eight shelving modules, a cold storage film vault, and a 25,000 square foot processing center. The facility resides on the Forrestal Campus of Princeton University in Plainsboro, NJ, and its current holdings of over 17 million items makes it the largest preservation repository in North America under one roof. ReCAP fulfills over 200,000 physical and electronic library requests per year for, and on behalf of, its partners.


Reporting to the ReCAP Operations Manager, the Supervisor provides direct functional supervision to sixteen or more processing assistants, whose duties include accessioning of new materials to the facility, fulfilling electronic and item delivery requests of ReCAP materials, processing returns, and other services.


Responsibilities of the Supervisor include assigning daily schedules and adjusting workflow, keeping staff motivated and cross-trained, maintaining statistics, monitoring the accuracy of accession work, coordinating shipping and receipt of materials, directing the circulation of materials, and management of alternative delivery options.


The Supervisor also reports issues with database and request systems, monitors usage and maintenance of automated lifts and production equipment, and relates facility and building problems. The Supervisor assists the ReCAP Operations Manager and Executive Director with general oversight of the facility and its activities. This position will coordinate with the Operations Manager in the areas of hiring, promoting, training, performance management, and performance evaluations, and works to ensure efficient and accurate processing of materials and implementation of new services and work routines.


Essential Qualifications:

  • Minimum 7 years’ experience, including 3 at a supervisory level.
  • Proven ability to manage complex assignments and meet changing deadlines.
  • Excellent interpersonal skills, efficient organizational skills, flexibility, and a strong service orientation.
  • Good computer literacy, including Office and databases.
  • Experience in making personnel decisions within established guidelines.
  • Some background in creating schedules, writing procedures and training staff.
  • Required to become certified in the proper use of an automated lift.
  • Ability to lift and handle loads up to 40 lbs.

Preferred Qualifications:

  • Bachelor's degree and related work experience.
  • Supervisory experience in document warehouse and/or a large library circulation or shelving department setting is strongly preferred.
  • Advanced knowledge of computer applications, such as inventory control, scanning software and database management.
  • Ability to work with unions and management toward common goals.
  • Should be comfortable meeting and interacting with contacts having varying backgrounds and educational levels.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours


Work Schedule, If Other Than Standard Hours

7:30 am - 4:00 pm, Monday - Friday

Eligible for Overtime


Benefits Eligible


Probationary Period

180 days

Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver’s License Required


Experience Level

Entry Level



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