The Department of Physics seeks an experienced professional to assist the Director of Graduate Studies (DGS) in managing the academic administration of the graduate division of the department. The Graduate Program Administrator acts as the interface between the DGS and the many constituents with whom they interact: departmental faculty, departmental students, the Chairs of the department, the Graduate School, and other University administrative units. This individual liaises closely with the DGS to execute routine administrative tasks, identify issues requiring the DGS’s intervention, and gather information to efficiently make required policy decisions.
The day-to-day activities of the Graduate Program Administrator will include (but are not limited to): managing the administrative and logistical aspects of graduate student academic and social matters; maintaining complete and accessible records (admission files, important memoranda, departmental actions, etc.); managing the graduate admission process and recruitment effort; entering labor accounting information; maintaining accurate spreadsheets and data on department support funding; updating and monitoring the graduate academic information on the department’s website, development of the academic website, maintaining alumni databases; maintaining up to date information for statistics reporting; responding to general graduate student and prospective student inquiries; liaising with the Registrar’s office, Graduate school, and other campus offices; generating and maintaining a rapport with the graduate students; serving as a support for the Undergraduate Coordinator and Academic Services Manager.
While the detailed responsibilities of this position are numerous and important, the overarching task is to ensure the smooth functioning of the department's Graduate student affairs and to assist the DGS in administering the resources needed for graduate student success.
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