Administrative Assistant

The Department of Astrophysical Sciences seeks a highly motivated and organized individual to serve as the department Administrative Assistant. This role is instrumental in supporting the department’s academic and co-curricular initiatives, visitors, and office management efforts.  The position reports to the Academic Program Administrator and works closely with students and staff to ensure a productive work environment.

It is a part-time position; estimated five hours of work each day with one optional remote day.  For full consideration, candidates should submit a cover letter and resume with their application.  

• Execute tasks supporting the departmental undergraduate and graduate programs:
  • Assist with course and classroom scheduling, student grading and other tasks in Peoplesoft.
  • Order textbooks and other instructional supplies.
  • Help to coordinate the summer undergraduate research program.
  • Set up student employment either through JobX or SAFE.
  • Provide assistance with non-Princeton and visiting students' logistics.
  • Work with faculty in the production of student reference letters.
  • Perform other tasks as assigned by the Academic Program Administrator.
  • The position may be asked to provide back up support to the events coordinator for student events as needed. 
• Providing office support:
  • Serve as key informational point of contact for the department.
  • Provide departmental telephone coordination.
  • Coordinate facilities work orders and general equipment maintenance.
  • Prepare outgoing and manages incoming mail.
  • Set up daily departmental coffee hour and organizes supplies.
  • Coordinate logistics for guest visits including managing the two visitor apartments.
  • Schedule all Department meetings on the department webpage.
  • Perform other tasks as assigned by department business manager.    
• Providing facilities management:
  • Inventory and purchases general office supplies and manages a department credit card.
  • Oversees general department leases such as water coolers and photocopiers.
  • In coordination with custodial staff, ensures that public spaces in Peyton Hall are clean and presentable. 

Required

• High School Diploma or GED
• 3+ years work experience
• General office experience
• Familiar with Microsoft Office applications
• Strong general math skills
• Strong interpersonal skills
• Proof reading skills and strong knowledge of the English language
• Must be able to prioritize and follow through on tasks in an active work environment

Preferred

• Experience in an academic setting especially in research and the sciences or a background in higher education administration.
• Experience with Peoplesoft, EMS (event management system), and Concur
• Basic knowledge of Drupal.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS