Travel and Finance Assistant

• Travel Expenses: Acts as first line reviewer and approver of all CEE travel and expense reports via the Concur system - ensures reporting complies with university and government financial and travel policies; enters/reviews expense details; ensures proper account codes are used and that funding is available in the accounts; confirms that document/backup and receipts are sufficient and accurate. Communicates relevant policies and procedures to Concur users, including faculty, researchers, graduate students and undergraduate students.
• Travel Arrangements: Coordinates travel arrangements (air, rail car, hotel, limo, etc) for faculty travel, visiting speakers, visiting faculty, and other travel as needed. Supports traveler safety by ensuring that they have complied with the travel registration policies.
• Financial and Reporting: With assistance, submits journal entries via the university's financial system to correct errors. Tracks spending and maintains expenditure reports on various travel awards in excel Other basic financial assistance and reporting as needed.
• Administrative support: Maintains 4th floor coffee service and purchases office supplies. Serves as backup for purchasing coordinator and department assistant. Other administrative duties as needed.

• Bachelor's degree or equivalent.
• Minimum of 3 years of full-time, verifiable administrative support experience related to travel and financial services.
• Intermediate level proficiency with Microsoft Office Suite including, Excel, Outlook, PowerPoint, and Word. 
• Working knowledge of Sharepoint and Google docs is a plus. 
• Ability to work independently with minimal supervision, ability to multitask and work collaboratively as part of a team. The candidate should be proactive, a self-starter, and good at problem-solving. 
• Excellent organizational skills and attention to detail.
• Demonstrated excellent verbal/written communication skills.
• Excellent interpersonal skills with the ability to interact effectively with all levels of the Princeton community, including CEE staff, financial staff, faculty, graduate students and researchers. 
• Able to learn, understand and effectively communicate relevant policies to users. 

• Experience providing administrative support at a higher education institution.
• Knowledge of Concur and Prime Marketplace.
• Knowledge of university processes and policies.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS