Financial Analyst

Princeton University seeks an experienced, dedicated professional to fill the role of Financial Analyst in the Facilities Department, Facilities Finance Capital Projects (FFCP).  Under the direction of the Sr. Financial Analyst, the Financial Analyst supports budget processing, analysis, and reporting needs for the management of capital projects from design through close out for both new construction and renovations.

This position will serve as a financial liaison between FFCP, Office of Capital Projects (OCP), project managers and various University financial units. This position will work closely with over 10+ Program and Project Managers within OCP throughout each project lifecycle, and will function as a key player in the communication of the project funding and governance processes with those groups. Given our rapidly changing environment, flexibility and the ability to adjust priorities autonomously is essential. Responsibilities will also include training and guiding project managers throughout the project financial processes.

With a staff of over 700 spread across 9 departments and 20 shops, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution, Facilities utilizes an operating budget of over $120 million, a capital program expending nearly $300 million a year, and an annual Major Maintenance program of $45 million. The Facilities Finance Capital Projects (FFCP) group, embedded within the Facilities Finance and Administrative Services department is responsible for providing shared services to all Facilities clients as well as the broader university.

This is a three-year, benefits eligible position.

Reporting/Project Management Support

• Assist project managers and project teams in establishing project budgets ranging from $5k to $7.5M, forecasting final cost and contingency management.
• Assist in the creation of executive level project summary reports from inception through close out.
• Ensure accurate and consistent financial information across varied reports, for a variety of audiences.
• Generate periodic status and variance reports, and any reports requested on an as needed basis. Includes assembling data from multiple sources to deliver accurate, concise financial information to all levels of the project team up to the Executive Sponsor level.
• Assist Project and Program Managers with the preparation of project documentation for all funding requests, including funding sheets and project overview documentation.
• Coordinate Operations and Maintenance compilation, when required.

Data Review/Clean Up

• Monitor project financials to ensure data has been processed properly and work with the appropriate departments to have data corrected. This includes ensuring appropriate use of account codes and verifying that expenses are accurately applied to projects.
• Request and monitor encumbrances from inception to closure.
• Review and processing of project financial requests for processing within our Capital Project Management System (dashboard).
• Complete budget loads as projects are Authorized and Approved.
• Special projects, as needed.

Project Manager Training

• Train new and existing project managers on OCP processes and financial software and websites, when required.

Essential Qualifications:

• Bachelor’s degree
• 3 to 5 years of relevant work experience in establishing project budgets.
• The ability to prioritize work with multiple deadlines and priorities across Program groups.
• Demonstrate flexibility and have strong communication and interpersonal skills.
• Advanced excel skills, including work with large data sets, tables, and multiple data sources.
• Familiarity with other Microsoft Office applications, and database query and reporting packages.
• Demonstrated experience handling potentially sensitive and confidential information.
• Refined writing and other communication skills to convey complex and potentially confusing information in a straightforward and professional manner.
• Ability to quickly learn new systems and technical programs.

Preferred Qualifications:

• Experience in the design and construction environment.
• A Bachelor’s degree in business administration, or finance.

This position is deemed essential and may require the individual to be available on site or remotely during University holidays/closures.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS