The Environmental Studies and School of Engineering and Applied Science (ES/SEAS) complex is a new facility opening spring of 2025. The ES/SEAS complex will house the departments Geosciences, Ecology and Evolutionary Biology, High Meadows Environmental Institute, Chemical and Biological Engineering, and the Omenn-Darling Bioengineering Institute.
Venue Services, a division of Campus Support Services, oversees facility operations of the mixed-use facilities across campus, including Frist Campus Center, 701 Carnegie Center, 100 Overlook, Helm Building, Julis Romo Rabinowitz and Louis A. Simpson buildings, and East Pyne/ Chancellor Green. Venue Services provides broad services for classes, events, and gatherings, supporting tenants, users of the space, and guests.
A member of the Venue Services division of Campus Support Services, the Venue Logistics Supervisor for the Environmental Studies and School of Engineering and Applied Science (ES/SEAS) complex supervises the central loading dock and manages packages and deliveries. As part of the venue team in the complex, the Associate assists with one-stop facility support, supporting tenants and users of the space with loading dock needs including the coordination of deliveries of specialty lab equipment, gases, and packages, as well as operational deliveries such as catering, food, furniture, and supplies.
The Venue Logistics Supervisor leads a team that supports the daily operations of the central loading dock. The team works collaboratively and in support of the five department tenants and campus partners to manage the safe movement, transport, and receiving of deliveries. With a focus on safety and compliance, the Supervisor and team ensure deliveries are coordinated efficiently, accurately, and in a timely manner.
The Venue Logistics Supervisor is responsible for the oversight of vendor gas deliveries for the complex. The Supervisor is trained (provided by SEAS, EHS, and vendors) on the proper procedures for the delivery of liquid nitrogen and specialty gases. The Supervisor works closely with the vendors to coordinate and supervise the safe delivery and provides support for the tenants accessing the materials.
The Venue Logistics Supervisor and team are responsible for the receiving of all packages for tenants of the complex. The team will ensure the safe and secure handling and storage of the packages. Working collaboratively with Print and Mail Services and commercial delivery operators, the Supervisor and team receive and document packages arriving in the loading dock. In addition, the Supervisor and team will assist departments with outgoing packages. Under the direction of the Supervisor, the team transports packages, placing the majority in dedicated package delivery lockers for tenants to access. In some cases, the team helps transport items, such as larger lab furniture, equipment, of supplies to the labs or offices.
The Venue Logistics Supervisor and team coordinates activity for other deliveries, including internal and external catering deliveries, food deliveries for the café, and supply deliveries for support teams and departments. The Supervisor and team works collaboratively with the departments to help coordinate the schedule of deliveries to ensure maximum efficiencies.
The Venue Logistics Supervisor is responsible for maintaining a clean, well-organized, safe, and compliant loading dock and receiving area. The Supervisor works collaboratively with partners in Facilities, external vendors, and tenants to ensure operations are compliant and efficient. The Supervisor works closely with Environmental Health and Safety to conduct trainings on safety and compliance.
The Venue Logistics Supervisor works collaboratively with the lead of the dedicated ES loading dock. While ES loading dock is designated for specific lab activities and deliveries for ES research, collaboration and cross-unit support between loading dock teams is essential in providing users of the space with aligned service.
As part of the Venue Services team, the Venue Logistics Supervisor provides operational support, as needed, for the venues team, including assisting with the support of daily operations. As part of the Campus Support Services department, the Venue Logistics Supervisor participates in departmental functions and is part of a cross-unit team providing support for major events on campus.
The Venue Logistics Supervisor provides exceptional support for users of the spaces and fosters excellent relationships with the University community. With high visibility and a pro-active approach, the Supervisor is readily available to address the needs of users of the facility. The position requires the ability to interact with campus community and external vendors, and the capacity to adapt to dynamic, changing situations positively and proactively. With a foundation of service excellence, the Supervisor is a key resource for the users of the complex.
All applicants are required to submit a cover letter. A full job description will be furnished prior to interview.
Supervision of central loading dock operations
o Oversight of daily operations of the central loading dock
o Supervises loading dock vehicular movement, loading/unloading, and safe transport of goods
o Oversight of delivery schedule, optimizing efficiencies, while allotting for unexpected or unscheduled deliveries
o Oversight of gas deliveries (includes specialized training by SEAS, EHS, and vendors) including nitrogen and specialized gases
o Supervises the receiving of packages for tenants and the distribution, by the team, of packages into lockers for tenant access. Will also assist with outgoing mail and deliveries.
o Assists with the coordination of support for other deliveries, including catering, food, and supplies
o Responsible for maintaining a clean, well-organized, and safe environment
o Responsible for coordinating and/or leading training on best-practices, safety, and compliance
o Provides supervision, direction, and professional development for team members
o Works collaboratively with the ES loading dock lead to align support plans
As member of the Venue Services team, assists with support for complex operations
o As needed, provides supplemental support for the daily operations
o Participates in departmental and tenant meetings and communications
Additional duties, including:
o Participates in University Services and Campus Support Services meetings and initiatives
o Assists with Campus Support Services support for major events
o Other duties as assigned
The Venue Logistics Supervisor reports to the Senior Venue Manager of ES/SEAS. The Venue Logistics Supervisor manages a Venue Logistics Assistant.
ESSENTIAL QUALIFICATIONS:
o High school diploma
o Demonstrated knowledge of logistics and operations
o Demonstrated understanding of excellent customer service
o Excellent interpersonal, oral, and written communication skills
o Demonstrated computer skills
o Excellent organizational skills and ability to prioritize tasks
o Supervisory experience
o Willingness and ability to work with a flexible schedule, including early mornings, and occasional late nights, weekends, holidays, and long hours
PREFERRED QUALIFICATIONS:
o Experience working in higher education or research facility
o Knowledge of OSHA health and safety guidelines and regulations related to handling of gas cylinders, hazardous material packages, and chemicals.
o Experience with financial management and/or billing
o Willingness to learn to operate various lifts.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
o stand or walk 2-4 hours at one time for up to 6 hours per day;
o sit for up to 2 hours per day;
o lift or carry up to 25 pounds frequently (34 – 66% of the work day);
o lift or carry up to 100 pounds occasionally (up to 33% of the work day);
o push or pull using forces up to 25 pounds frequently (34 - 66% of the work day);
o push or pull using forces up to 100 pounds occasionally (up to 33% of the work
day);
o repetitively use hands for simple grasping, pushing, or pulling;
o kneel, crawl, knee stand, bend, squat, reach overhead, lift overhead, or climb
stairs occasionally (up to 33% of the work day);
o lift up to 100 pounds in a range of motions from floor to waist height;
o lift up to 50 pounds in a range of motions from floor to overhead;
o work outdoors and on a loading dock in a variety of environmental conditions;
o possess full range of body motions and physical agility
Candidate will be required to successfully complete a pre-employment physical
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