Data Management Support II

Reporting to the Associate Director, Gift Records, the Data Management Support II provides support to the Office of Alumni and Donor Records in receiving, recording and legally acknowledging charitable contributions to the University. 

Princeton University Advancement works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.

Gift Processing

• Enters new gifts, pledges, matching gifts, trust income, ORPA, payroll deductions, and pledge payments of all types including cash, credit cards, securities, and gifts-in-kind from all sources.\
• Runs standard gift and pledge reports for gift processing.
• Reconciles daily transactions against multiple reports.
• Participates in daily gift processing rotations for error trapping, balancing, on-line credit card processing, acknowledgment production and deposits to the Cashier.
• Verifies gift acknowledgment letters for donors.
• Requests new donor records and changes to existing records.
• Serves as back up to Data Management Support III in receiving mail, opening, sorting, researching donor information and coding unrestricted and Friends gifts.

Special Projects:

• Assists in the entry preparation for Gifts to Princeton.
• Participates in Alumni Records and Gift Records cross training initiatives.
• Other related tasks as assigned.

• High School diploma required.
• Knowledge of or ability to quickly learn OnBase Document Imaging system for document retrieval.
• Strong knowledge and use of Excel for basic spreadsheets.
• Strong knowledge and use of Access for Gifts to Princeton entries.
• Strong knowledge and use of Stripes to enter gifts, generate standard reports, perform inquiries and verify information.
• Good oral and written communication skills to respond to inquiries.
• Good organization skills.
• Accuracy, close attention to detail, a change-friendly attitude, strong work ethic and discretion in dealing with confidential information.
• Commitment to University Advancement’s mission to inform, involve, and inspire Princeton’s global community of alumni and friends, and adhering to its guiding principles of High Performance, Innovation, Civility, and Collaboration.
• Demonstrated ability to work effectively and build relationships with individuals from diverse backgrounds, identities, abilities, and experiences.

Preferred Qualifications

• Strong knowledge and spectrum of gift recording activities, policies and procedures.
• Knowledge of Princeton’s mission
• Experience in higher education
  
  

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.