Administrative and Events Coordinator

The Departments of German and Comparative Literature are seeking a detailed and highly-organized Administrative and Events Coordinator to provide programmatic administrative support to both units.

This is a benefits-eligible, 10-month position reporting to the Manager of Finance and Administration in the German Department.

For full consideration, applicants must submit a fully completed and signed PU Employment Application along with their resume and cover letter.

• Provide administrative support to the managers of both departments
• Plan and coordinate logistics for 40 or more events annually, ranging from small catered lunches to conferences and week-long workshops
• Arrange travel and prepare detailed trip itineraries for faculty and visitors
• Develop and implement an annual communications plan—including web updates, social media, and print publications in close collaboration with the Managers of both departments
• Prepare purchase orders and honoraria for payment, and reconcile related expenses in Prime and Concur

ESSENTIAL QUALIFICATIONS

• Bachelor's degree or equivalent education and experience

• 3 years related work experience
• Advanced proficiency with Drupal, Mailchimp, and Canva
• Ability to manage social media platforms (e.g., Instagram)
• Advanced skills in Microsoft Office including word processing, spreadsheets, slide decks, and forms
• Expertise with Zoom including scheduling and configuring virtual meetings or webinars
• Excellent writing skills suited to an academic environment
• Strong attention to detail and ability to meet deadlines
• Demonstrated problem-solving skills and the ability to work independently, take initiative, interpret manuals and directions, learn new platforms, locate resources, and ask questions as needed

PREFERRED QUALIFICATIONS

• Bachelor's degree in a relevant discipline 

•  Advanced knowledge of Microsoft Outlook calendar and email functions, including serving as a delegate for another user

• Prior experience working in a higher education or nonprofit environment

• Experience with University systems, including EMS, Prime, Concur and SharePoint

• Familiarity with the German language

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.