Department Manager

2017-8077
1 month ago
Department
Chemical and Biological Eng
Category
Academic Administration
Full-Time / Part-Time
Full-Time

Overview

The department manager in the Department of Chemical and Biological Engineering works closely with the department chair to execute policy and strategic direction for the department and participates in short- and long-term planning for CBE operations and activities. While the chair establishes the academic and intellectual direction of the department, the department manager provides support for the chair’s vision. The chair and manager collaborate on strategic planning for the department, and the department manager is responsible for ensuring that the faculty, students, and staff have the necessary means to carry out their academic, research and administrative duties. The department manager reports directly to the department chair, with a secondary reporting relationship to the Assistant Provost for Academic Management in the Office of the Provost.

CBE has 18 full-time faculty members; 18 administrative and technical staff; 41 research scholars, visiting scholars, and postdoctoral researchers; 82 graduate students; and undergraduate cohorts of between 40 and 50 students per year.

 

Responsibilities

The most important aspects of the department manager’s responsibilities are financial management, staff supervision, academic administration, and policy and compliance.

 

Budget and financial management: The department manager develops the administrative budget for the department in collaboration with the chair. The manager is responsible for careful and appropriate management of the administrative allowance and a wide variety of endowed and restricted funds, as well as pre-award and post-award administration of grants and sponsored research projects. The department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair.

Staff supervision: The department manager supervises the hiring, performance reviews, merit increase process and terminations of the administrative staff and technical staff. Human Resources staff members in the department have a formal reporting relationship to the department manager, although they may have an informal or secondary reporting relationship to a faculty member or another staff member.

 

Academic administration: The department manager supervises the administration of departmental activities, ensuring that the department meets all deadlines for the offices of the Dean of the Faculty, Registrar, Dean of the College, the Graduate School, and the Dean for Research. The manager is responsible for the teaching budget; provides support for appointments, reappointments, promotions, summer salary, and academic leaves of faculty; supervises the hiring of postdoctoral researchers and appointments of visiting fellows and visiting students; and manages space allocations and renovations.

Policy and compliance: The department manager is responsible for understanding and communicating all university policies to CBE faculty, staff, and students. The department manager takes the lead on implementation of policies and regulatory compliance within the department.

Prior hands-on and demonstrated experience in the following competencies is required: Planning and Strategy, Financial Management, Grants Management, Personnel Management and Staff Development.

Qualifications

- Bachelor's Degree (advanced degree preferred).

- 5-7 years in a management position that includes supervisory experience.

- Demonstrated leadership, problem-solving and decision-making, and communications skills.

- Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations, and grants management. Proficiency in MS Excel required.

- Experience in the supervision and monitoring of staff relations, staff development, and delegation of supervisory responsibility.

- Sensitivity to the needs and concerns of faculty, staff, and students and other members of the University community.

- Superior organizational skills and ability to manage multiple priorities.

- Ability to anticipate and initiate appropriate action in support of the Chair and department faculty.

- Strong interpersonal skills and the ability to communicate in a manner that is professional, objective and easily understood.

- Experience in university administration strongly preferred.

 

The final candidate will be required to pass a background check.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 070

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

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