Facilities Coordinator

2017-8085
1 month ago
Department
Architecture
Category
Facilities Management and Physical Plant
Full-Time / Part-Time
Full-Time

Overview

Material production is at the heart of the course of study as well as research and creative practice activities of the School of Architecture. As a result, the School of Architecture facilities are integral to the mission of the school and are open 24/7. Undergraduates and Master students are assigned space in Studio every semester, and Graduate Students are signed individual spaces in the PhD Room. In addition, faculty use the facilities for their research and creative practice. The Facilities Coordinator supports the day-to-day building operations of the School of Architecture, including the Architecture Building and Embodied Computation Laboratory (ECL), faculty research labs, department teaching programs, and student design work and research. This diverse role manages, coordinates, and at times implements all building maintenance, renovations, moves, transfers, and repair projects for the School. It also handles facility requests and maintenance, coordinating with the School’s laboratory technicians and building services staff at the University’s Office of Facilities, and provides event and other School activity or program set-up and services support. The Coordinator acts as the main point of contact within the School of Architecture staff for both building occupants and facilities offices, and will report to the Dean of the School of Architecture and the Department Manager.

Responsibilities

Facilities Support:

  • Oversee/coordinate all aspects of facilities management including custodial, maintenance, housekeeping activities, personnel selection, training and scheduling; remodeling, renovation and construction projects;
  • Plan and control operating expenses of the facilities budget, and confer with and inform the School of Architecture leadership about facility matters and problem areas;
  • Monitor daily activities in facilities related to the School of Architecture (Architecture Building and the Embodied Computation Laboratory);
  • Respond to student, faculty and staff inquiries and complaints and resolve problems in facility operations and services at School building locations.
  • Insure compliance with state, federal and University regulations (fire codes, storage of flammable materials, etc.);
  • Handle routine requests for maintenance (HVAC, furniture, electric, plumbing, etc.); works with University trades to ensure minimal interference with building occupants when repairs need to be done (including electricians, plumbers, carpenters, locksmiths, HVAC, paint shop, etc.);
  • Support major renovation projects by acting as a liaison between faculty and design reps, and ensuring specifications have been met and services are in place;
  • Coordinate all construction projects within the confines of the School of Architecture facilities.
  • Address minor building repair projects;
  • Collaborate with the Manager of Digital Fabrication, Technologies, and Research and the Senior Laboratory Technicians on the (digital) production of construction elements and design features used in renovation and other projects as requested by the Dean
  • Manage/execute in-house renovation projects generally scheduled for semester breaks and summer;
  • Manage and distribute all School of Architecture building keys, buildings, deposits and refunds; resolve building access issues (contact for electronic (prox) access and key systems.
  • Support equipment deliveries;
  • Coordinate receiving of large equipment.
  • Routinely perform job functions which involve carrying, pushing, and/or pulling; climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity, walking and standing.
  • Directly responsible for obtaining quotes, selecting suppliers, negotiating contract specification, purchasing supplies and fulfilling services related to office equipment, furnishings, ergonomic assessment requirements, research space requirements, and working accordingly through the School’s and University’s business and financial offices for all procurement-related activity.
  • Receive and analyze requests for space and develop plans to maximize facility use. Maintain current floor plans and records of room occupancy. Prepare the annual space survey to accurately reflect the facility's space uses, including space utilized for organized research. Coordinate/participate in the configuration/reconfiguration of classroom and other spaces to meet the academic and event requirements of the School of Architecture.
  • Assist and monitor the scheduling and utilization of facilities, scheduling classrooms, scheduling HVAC system, and lighting schedules for the building
  • Assure compliance with safety programs and ADA requirements throughout the facility
  • Place and monitor all work orders and work requests;
  • Prepare and coordinate all items that are sent from School to surplus.
  • Coordinate waste management and recycling, reuse for School.
  • Assist in maintenance energy efficiency of the facilities and associated operations, in cooperation with University offices.
  • Establish expertise in the use of business and financial tools to support budgeting, planning and reporting in the areas of facilities maintenance (work request expenses, utilities consumption) and space management (research expenses per square foot, classroom utilization and scheduling, etc.)

 

Building Liaison:

  • Act as an advocate for building occupants, and the main point of contact for both building occupants and University Facilities;
  • Provide support to faculty, researchers, graduate students, undergraduate students, staff and visitors, and interface with departments across campus, including Environmental Health & Safety, Building Services, Design and Construction, Public Safety, Transportation and Parking Office, and Risk Management; and other department's facilities representatives;
  • In conjunction with the Department Manager, serve as safety manager of the Architecture Building and Embodied Computation Laboratory;
  • Participate in regular meetings hosted by Environmental Health & Safety, Office of Design and Construction, and other campus partners as applicable; partner with colleagues across campus regarding building management best practices.

 

School Program and Event Support:

  • Perform various moving, room set-up, installations, and special assignments as requested by the School Leadership;
  • Provide support for School events, lectures, and symposiums in terms of setup and services needs;
  • Provide studio and course review-related support in terms of setup and services needs;
  • Provide School-exhibition support in terms of setup and services needs.

 

 

 Other Facilities Related Activities:

  • Communicate and comply with fleet policies/procedures and advise School-licensed drivers;
  • Available on weekends and evenings as necessary in emergencies;
  • Perform other duties as determined by the Dean and Department Manager.

Qualifications

  • Bachelor’s degree with technical background or 4 or more years of relevant experience;
  • Previous experience in higher education facilities coordination;
  • Experience in facilitating equipment maintenance and building infrastructure issues;
  • Requires wide range of mobility, i.e., ability to stoop, reach, bend at waist, grasp and pick up objects, maneuver in cramped areas, perform minor repairs to equipment, stand for long periods of time, lift and/or carrying of objects weighing up to 50 lbs.;
  • Excellent written and verbal communication skills, organizational skills, time management and problem solving skills are required.
  • Commitment to high quality customer service and satisfaction is required.
  • Demonstrate excellent analytical, logical, critical thinking and problem-solving skills, as well as interpersonal skills that include resolving conflicts, negotiating, and relating well with various types of persons at all levels of the organization.
  • Display excellent judgment while operating in a flexible and professional manner; strong ability to multi-task is essential.
  • Knowledge of Microsoft Office products (including MS Word, Excel, and PowerPoint).
  • Ability to create and use database information.
  • Working knowledge of the University organization, policies and procedures is preferred.
  • Ability to lift up to 50 lbs.
  •  

 

Additional Qualifications

  • Familiarity with all School of Architecture facilities including the Embodied Computation Laboratory.
  • Knowledge of occupational safety policies helpful;
  • Knowledge of applicable university policies.

 

 

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

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