Assistant Manager, Finance & Personnel Operations

2017-8206
4 weeks ago
Department
Art Museum
Category
Financial Services and Procurement
Full-Time / Part-Time
Full-Time

Overview

With collecting origins dating to the 1750s, the Princeton University Art Museum is one of the finest art museums in the country. Formally established in 1882, its collections feature over 100,000 works of art ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world's richest. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

 

To learn more about the Princeton University Art Museum, please visit http://artmuseum.princeton.edu

The Princeton University Art Museum, one of the nation’s preeminent cultural institutions in an academic setting, seeks applications for the position of Assistant Manager of Financial and Personnel Operations to join the Museum’s Business Office providing diverse administrative support for the Museum. The successful candidate will have the opportunity to work within the context of an art museum that is intimate in scale yet expansive in scope, supporting one of the most dynamic exhibition programs on any college campus and a program of educational activities and events that continues to grow in energy and impact each year. 

Responsibilities

The Assistant Manager of Financial and Personnel Operations (AMFPO) will assist in overseeing the financial and human resource operations of the museum's $17 million in business activity and over 100 fulltime, part-time, and student employees. A successful candidate will be a creative and self-motivated individual with a team-based approach and an unwavering attention to detail. Primary responsibilities include acting as a backup to the Manager of Financial and Personnel Operations in all areas including payroll, accounts payable, budgeting, financial reporting, human resource functions, check and cash depositing, and purchasing. This position will work closely with all levels of Museum staff, interact with suppliers, and deal with multiple administrative and academic offices within the University. The AMFPO will oversee the processing of accounting transactions of the Museum including income and expense, payroll, purchasing, accounts payable, and journal entries.   The AMFPO will audit endowment expenditures, assist with grant applications, supervise the Museum Financial Assistant, prepare revenue and expense analyses, report on Museum income including gifts, assist with year-end closing activities and ensure compliance with University and sponsoring agency policies and procedures.

Qualifications

Essential Qualifications:

  • Bachelor’s degree with four to six years work experience.
  • Ability to work independently and efficiently to produce consistent, high-quality results.
  • A high degree of organization, self-motivation, and great attention to detail is critical.
  • Excellent oral, written, and interpersonal communication skills.
  • Strong ability to multi-task and prioritize deadlines.
  • Proficiency using Microsoft Office Suite and superior in using Excel.

 This position is subject to the University’s background check policy.

 

Preferred Qualifications:

  • Knowledge and understanding of Princeton University policies, procedures, regulations and overall business processes.
  • Experience using Princeton University systems including PeopleSoft HR and Financials, PRIME, Information Warehouse, Time Collection, Concur, Labor Accounting, SharePoint, and Microsoft Visio.
  • Experience in accounting and book-keeping
  • Interest in museums, art history, and visual culture.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 030

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

Yes

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