Financial Assistant

2017-8247
2 weeks ago
Department
Andlinger Cntr for Energy/Env
Category
Administrative Support
Full-Time / Part-Time
Part-Time

Overview

The Andlinger Center for Energy and the Environment (ACEE) at Princeton University is seeking a part-time financial assistant to provide support for the financial management and grants management functions of a multi-disciplinary center with a robust program of research, education, and outreach activities.

 

Under the supervision of the center's business manager, the financial assistant will be responsible for day-to-day financial transactions, monthly financial reporting activities, grant budgeting and financial monitoring, and other business-related tasks.

 

This is a part time position, working 20 hours per week. Projected hours are 9am-12:45pm Monday through Friday, however a specific schedule can be discussed upon interview. 

 

Responsibilities

Key areas of responsibility include the following:

 

Financial transaction processing: provide support for purchasing, processing and entering journal entries, deposits and vendor payments, manage consulting and independent contractor agreements, and adhere to Office of Finance and Treasury policies and guidelines for handling of all financial transactions

 

Financial statement reconciliation and review: review transactions for accuracy and correct errors, monitor actual expenses against budgets for sponsored projects, endowment, gift, and operating accounts; and apply knowledge of financial accounting and grant accounting rules and guidelines to monitor for inconsistencies

 

Financial report preparation: gather relevant financial data from university systems to provide reporting to center constituents and provide standard and specialty reports for distribution under the direction of the business manager

 

Sponsored research proposal preparation and grant management activities: work with center faculty members to prepare grant proposals, develop grant budgets with input from faculty and guidance from the business manager, and utilize university funding agency systems to submit proposals

 

Special project work: participate in process improvement projects as a key member of the ACEE team

Qualifications

Essential: 

  • Bachelor's Degree and 4-6 years of related experience.
  • Proficiency in Microsoft Office, including demonstrated experience using Excel in support of financial management activities.
  • Familiarity and confidence with general bookkeeping responsibilities is essential. 

The qualified candidate will be detail oriented, with excellent communication and organizational skills, and demonstrate the ability to use judgement and discretion in handling confidential information.

 

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 020

Standard Weekly Hours

18.13

Work Schedule, If Other Than Standard Hours

20 hour work week; preferred hours Monday - Friday 9am - 12:45. Specific hours can be discussed upon interview.

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

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