Business Analyst

2017-8270
5 days ago
Department
Dean of the Faculty
Category
Financial Services and Procurement
Full-Time / Part-Time
Full-Time

Overview

Princeton University seeks a highly knowledgeable and skilled individual to serve as Business Analyst in the Office of the Dean of the Faculty (ODOF). The Dean of the Faculty has administrative oversight of academic departments and programs and all matters pertaining to the effectiveness and well-being of the faculty and the professional researchers, specialists, and librarians.

The Business Analyst reports directly to the Associate Dean for Finance, Office of the Dean of the Faculty. The financial office within ODOF consists of three positions, the Associate Dean and two Business Analysts. These positions are responsible for all financial and budget oversight within the office. This includes implementing budgets for all fund sources, tracking actuals activity against these budgets and modeling forecasts of future spend. Additionally, the office develops and publishes new policies, changes existing policies when necessary and ensures compliance to the policies. Further, the office is responsible for a large range of administrative tasks related to the financial processes of the office.

Specific areas of involvement include assisting in the financial elements of offers to potential new faculty and retention offers to existing faculty, the tracking and funding of all ODOF financial commitments, administration of the faculty salary review process, directing the program for grants as administrator of the University Committee on Research in the Humanities and Social Sciences and reviewing requests for reimbursement under various ODOF policies.

The Business Analyst will be responsible for both ensuring the efficient day-to-day operations of the office as well as helping the Associate Dean develop and implement strategic plans that shape the office’s and the broader faculty community’s business. Demonstrated skill and attention to detail at the transactional level is crucial to the role, as is the ability to take this transactional knowledge and apply it through critical thinking and analysis to solve strategic problems. Proven ability to document existing processes and improve on them, either through incremental improvement or wholesale change, is a requirement.

 

Responsibilities

The specific responsibilities of the Business Analyst include, but are not limited to:

  • Creating and maintaining financial reporting. This includes reporting to be used on a monthly basis to track performance against budget as well as reports used to answer ad hoc questions.
  • Creating financial models to answer a range of questions, including current and potential future spend on endowed funds and the ability to fund strategic initiatives out of currently available resources, among others.
  • Assistance in managing the office’s commitments data. The Office of the Dean of the Faculty is responsible for a wide range of financial commitments to faculty members, and the finance group manages these commitments, tracking them, reporting on them and distributing funding to fulfill them.
  • Assistance in managing all purchasing for ODOF. This role is a central point of contact for all staff in the office who have purchasing needs, as well as external stakeholders for whom the office makes purchases.
  • Reviewing and processing faculty requests for support under various ODOF programs including the moving and relocation policy, the dependent child care policy and others.
  • Creating and distributing a wide range of communications sent by the office. Examples include memos and letters from the Dean of the Faculty documenting policy and procedure or detailing financial commitments.
  • Responding to all manner of faculty requests.
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree required; advanced degree preferred
  • Five or more years of professional experience
  • A keen sense of attention to detail
  • Strong organization skills and the ability to manage multiple priorities at once.
  • Ability to organize large sets of data and information, and to synthesize this data into effective reporting
  • Proven ability to improve existing processes and design new ones
  • Polished customer service skills
  • Strong communication ability, both written and verbal
  • Collaborative and creative approach to problem solving – ability to work as part of a team in thinking through solutions to challenges
  • Ability to manage sensitive and confidential information
  • Ability to thrive in a fast-paced and deadline-oriented environment
  • Advanced Microsoft Excel skills
  • Proficiency with University systems such as OnBase, IBM Cognos reporting and PeopleSoft, or their equivalents, preferred

Please submit a cover letter with your application materials.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 050

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

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