• Undergraduate Administrator

    Requisition # 2018-8858
    Date Posted 2 weeks ago(6/1/2018 11:43 AM)
    Council of the Humanities
    Administrative Support
    Full-Time / Part-Time
  • Overview

    The Program in American Studies is the University's oldest interdepartmental plan of study, and is now expanding to include certificates in American Studies, Asian American Studies and Latino Studies.  The Undergraduate Administrator will support the Associate Director, who is in charge of implementing the curricula of these three programs. 


    Responsibilities of the administrator's position include developing and overseeing admission policies and procedures; advising students regarding certificate requirements; maintaining records of current and new students; advising faculty on University policies and procedures related to undergraduate programs; coordinating course offerings with faculty and Associate Director; maintaining the Course Information System; supporting faculty with classroom needs, such as book orders and class trips; organizing undergraduate events; administering student research funds; and providing guidance to faculty on issues related to the undergraduate program. 


    The administrator interacts on a regular basis with staff in the Registrar's Office, Dean of the College Office, Residential College Deans, and colleagues in other departments and programs. 


    This is a half-time, 12-month, 1 year term position.  Hours will be approximately 1:30 - 5:00 p.m., with occasional additional hours after 5:00 for student meetings and/or other events.


    Work with the Associate Director to assemble the curricula for the Program in American Studies, the Program in Asian American Studies, and  the Program in Latino Studies:

    - Advise faculty regarding the preparation of course proposals for the Dean of the College
    - Coordinate cross-listings with collaborating departments and programs
    - Enter and maintain course information in the Course Information System
    - Schedule classes; monitor admissions; maintain wait lists
    - Update program websites with curriculum information 
    - Update Undergraduate Announcement


    Represent programs to students:

    - Organize and attend undergraduate meetings, including the Academic Expo, open houses and Class Day
    - Coordinate and oversee program admissions 
    - Advise students regarding certificate requirements
    - Track students' academic progress and the fulfillment of certificate requirements
    - Keep undergraduate pages of website up to date


    Provide support to faculty for all matters relating to the undergraduate programs:

    - Communicate policies, procedures and deadlines for course listings to heads of courses and preceptors each semester;
    - Identify and resolve any issues relating to cross-listing, scheduling, class size, student permission, precept scheduling, and wait lists;
    - Advise on the submission of book orders and library reserves; arrange appropriate media support; arrange field trips; make arrangements for guest lecturers and other classroom needs as requested
    - Provide administrative support to the Prize and Curriculum committees


    Oversee the application process and award of undergraduate research funds:

    - Administer SAFE financial opportunities for undergraduates
    - Work with the Program Director and Associate Director to establish guidelines and priorities for the awarding of research grants.


    Because we are a small office, we operate in a collaborative team environment and the Undergraduate Administrator may be called upon to serve as the office receptionist and/or perform additional office tasks as required.



    Essential qualifications:


    - One to three years of relevant work experience

    - Outstanding organizational and communication skills
    - The ability to exercise discretion and respect confidentiality
    - Superior interpersonal skills and the ability to communicate and interact effectively with a broad range of people
    - Attention to detail and accuracy
    - Excellent computer skills and demonstrated ability and willingness to learn new systems quickly and use technology effectively
    - Critical thinking and problem-solving skills
    - The ability to work within an evolving environment; the ability to work independently and within a team environment


    Preferred qualifications:

    - Bachelor's degree

    - Experience in a University setting
    - Knowledge of CIS, SAFE, and Concur


    Please submit a cover letter along with your application materials.

    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO . EEO IS THE LAW

    Salary Grade

    ADM, 010

    Standard Weekly Hours


    Work Schedule, If Other Than Standard Hours

    Monday - Friday approximately 1:30 - 5:00

    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Estimated Appointment End Date


    Comments Related to End Date

    We may request extending the position for another year

    Physical Capacity Exam Required


    Valid Driver’s License Required



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