• Insurance Coordinator

    Requisition # 2018-8861
    Date Posted 2 weeks ago(6/1/2018 2:38 PM)
    Risk Management
    Financial Services and Procurement
    Full-Time / Part-Time
  • Overview

    The Insurance Coordinator is responsible for all aspects of the University’s Certificate of Insurance program and the University’s Fleet Safety Program. S/he is the lead in the department’s conversion from a paper file systems/ to an electronic database management environment. S/he directs certain aspects of the Property/ Casualty Insurance and Claims Management programs, conducts claims analysis and reporting, and coordinates departmental activities in support of the work of the Assistant Treasurer/Director.


    The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.




    Manage Certificate of Insurance Program/Total Supplier Management (TSM) 

    Functional activities include: conduct insurance compliance reviews on all new suppliers being added to the TSM portal; confirm that Certificates of Insurance (COI’s) comply with University insurance requirements; maintain accurate, well-organized electronic COI files; ensure receipt of required COI’s  prior to scheduled events and/or commencement of services; issue University COI’s consistent with standard procedures and refers non-standard requests to the Associate Director for resolution; coordinate the COI program with the F&T Procurement Department, the ODC Contracting Department, Patents and Trademarks  and University Services; work with the Associate Director to resolve situations of non-compliance; work with applicable departments or vendors to secure out-of–date COI’s.


    Maintain Electronic Database

    Functional activities include: maintaining files related to property/casualty insurance program, related claims programs and historic and current COI’s within data management system (OnBase).


    Manage University Fleet Safety Program

    The Insurance Coordinator has responsibility for being completely familiar with the University Fleet Safety Policy and providing back up support to the Associate Director in responding to departmental questions and issues and acting as the primary contact to all departmental fleet safety representatives. Functional activities include: maintaining University-approved driver (employee and student) database; providing regular reports to department fleet safety representatives when employee’s/student’s drivers licenses expire; coordinating all aspects of the approved driver process including the development and maintenance of electronic driver motor vehicle reports; coordinate all aspects of the  Safety –First Motorist Observation program; maintaining access to the Procurement Department database for all University-owned/leased vehicles including cars, trucks, vans, trailers , motorcycles and  golf carts; conducting the annual distribution of  auto insurance identification cards to all departments with responsibility for owned or leased vehicles;  providing regular reports to the Fleet Safety Committee regarding programmatic responsibilities; providing administrative support (scheduling, agenda and minute preparation and distribution) to the Fleet Safety Committee at the direction of the Committee chair.


    Manage Property/Casualty Insurance Program

    Functional activities include: preparing, processing and maintaining departmental financial records related to P/C program premium payments and associated expenses to include the monthly review and reconciliation of all expense reports; process all Event Coverage requests including premium payments and expense distribution; processing annual Summer Camp premium allocation; maintaining the University Property Schedule of Values, providing updates to applicable carriers; performing the annual allocation of 1) the  auto insurance premiums and programmatic costs  and 2) the  property program related premium and programmatic costs,  in the University financial system; maintaining all insurance policy files including historic files, consistent with University record retention guidelines and maintaining the electronic record system for the retention of insurance policies (OnBase).


    Conduct Claims Analysis and Reporting

    Participate in the management of departmental reporting and oversight responsibilities related to property and liability claims. Functional activities include: representing the Risk Management Department on the Finance & Treasury Analyst group; track and report departmental metrics; preparing internal loss runs and trending reports for all general liability claims, property and fine arts claims, trustee and officers liability claims and other claims as needed and  updating and maintaining reports at  regular intervals; providing support to the Associate Director in the management of self-insured claims with a value of  less than $1000 and with certain first party and rental vehicle auto claims by conferring with department personnel and /or  claimants, obtaining damage estimates, processing payments and reimbursements, notifying claimants of the status of claims and preparing  and obtaining  releases; providing assistance in securing and performing follow up activities on certain Public Safety reports;  and maintaining accurate files of all claims processed.


    Provide Administrative Support

    Functional activities include: assisting with attendance record retention; scheduling large meetings and conference room space; ordering departmental supplies; coordinate  maintenance of  departmental equipment; coordinating computer/technology support; providing backup support to other department personnel for certain time-sensitive financial transactions; providing administrative support to the Assistant Treasurer/Director of Risk Management to include meeting scheduling and occasional report and correspondence preparation; providing administrative support to the Director in regard to the operation of the Student Health Plan in particular in the handling of new providers being added to the Exclusive Provider Network (EPN). 



    • Bachelor’s degree
    • Three to five years of work experience in the insurance industry
    • Experience and proficiency with electronic filing systems (i.e. OnBase)
    • Experience with PeopleSoft financial systems
    • Experience with Microsoft suite including Word, Access, and PowerPoint
    • Advanced Microsoft Excel skills
    • Experience with Tableau


    • Work experience or internship with an in-house insurance program or insurance carrier.
    • Bachelor’s degree in Risk Management, Business or Finance
    • Experience in higher education or not-for-profit business environments
    • Risk Management Certification


    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    ADM, 030

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Physical Capacity Exam Required


    Valid Driver’s License Required



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