• Expense Processor

    Requisition # 2018-8862
    Date Posted 2 weeks ago(6/4/2018 6:20 PM)
    Procurement Services
    Financial Services and Procurement
    Full-Time / Part-Time
  • Overview

    Under the direction of the Assistant Director, Accounts Payable, the Expense Processor is responsible for the timely and accurate end to end processing of supplier invoices including receipt, data entry, and matching to purchase orders, following established business rules and in preparation for payment to suppliers.


    In addition, the processor will process standard travel and expense reimbursement requests ensuring compliance with University policy prior to payment and also resolving matching exceptions generated through the PO/Invoice matching process.


    The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.


    Expense Processing

    • Monitor physical and electronic mailboxes for receipt of supplier invoices
    • Review invoices to ensure all required data is provided; work with campus departments and/or suppliers to correct incomplete invoices
    • Input invoices into OnBase and PeopleSoft applications
    • Identify matching purchase order and match individual purchase order lines to the invoice lines
    • Perform research and communicate response to customers
    • Escalate aged items in a timely manner
    • Respond to inquiries from suppliers, campus and the Financial Serivce Center (FSC) on invoice/payment status

    Payment Process Support

    • Process stop check and void check requests
    • Sort and distribute checks
    • Provide information to the escheatment process
    • Respond to inquiries from suppliers, campus and the FSC on the handling of stopped/voided checks

    Match Exception Processing

    • Partner with FSC, Campus departments and Purchasing to address match exceptions
    • Investigate basic match exception requests and manage to resolution
    • Escalate complex match exceptions to Senior Expense Processors for resolution

    Travel & Expense Reimbursements

    • Review BERRS and Concur reimbursement requests to ensure basic requirements such as receipts are provided
    • Review requested reimbursements for adherence to University Policy
    • Escalate complex and non-standard requests to Senior Expense Processors
    • Respond to inquiries from campus and the FSC on travel and expense reimbursement requests


    Essential Qualifications

    • Three-five years’ experience in an accounts payable, accounting, accounts receivable, or finance function
    • Strong analytical and problem-solving skills with close attention to detail
    • Experience collaborating with peers to resolve processing issues timely
    • ability to manage multiple tasks and quickly shift among competing priorities
    • Proficient with Microsoft Office Tools (Excel, Word)

    Preferred Qualifications

    • Bachelor’s Degree in Accounting, Finance or related field
    • Customer service experience
    • Familiarity with Peoplesoft Financial Management or other ERP suites
    • Familiarity using business intelligence applications to manage, manipulate and analyze large datasets
    • Experience in a Higher Education environment
    • Understanding of banking processes including wire and ACH payments and foreign currency transactions

    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    BOS, 030

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Physical Capacity Exam Required


    Valid Driver’s License Required



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