• Annual Support Associate

    Requisition # 2018-8863
    Date Posted 2 months ago(6/4/2018 1:26 PM)
    Art Museum
    Arts and Museum Administration
    Full-Time / Part-Time
  • Overview

    The Annual Support Associate provides critical support for the Museum’s robust membership, gala, and annual support programs. This 70% part-time term position is responsible for managing all aspects of gift processing and fulfillment using the Altru database. Responsibilities include maintaining donor records, generating membership renewals and appeals, and facilitating communications with donors in regard to membership, Gala, and the Museum Travel Program. The associate will assist with and/or coordinate a range of activities and events throughout the year, and provide excellent customer service to donors at all levels.


    This is a 2-year term position with the possibility of extension.


    With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world's finest. 


    A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.


    The Museum also serves as a gateway to the University for more than 200,000 visitors from around the world each year. Intimate in scale yet expansive in scope, it offers a respite from the rush of daily life, a revitalizing experience of extraordinary works of art and an opportunity to delve deeply into the study of art and culture. The Museum is located at the heart of the Princeton campus, a short walk from the shops and restaurants of Nassau Street, and is free and open to the public. 


    To learn more about the Princeton University Art Museum, visit artmuseum.princeton.edu.


    Reporting to the Manager of Annual and Corporate Support, the annual support associate is an integral member of the Museum’s institutional advancement team. This position will work closely with the Museum’s database administrator to ensure best practices and data integrity in the use of the database as the primary tool for fundraising. S/he will coordinate with the Museum's business office and the University's Office of Gift Records to process and accurately record all membership, gala and annual support gifts. With the Manager and other institutional advancement staff, the associate will help to coordinate the Museum’s Annual Gala as well as membership and development events, including cultivation events and benefit fulfillment events.


    This position requires a high level of technical skill and expertise managing a complex relationship-based database, with a demonstrated mastery of the Altru database (constituent and batch entry, as well as query, export, and mail merge and experience with the membership, events, and prospecting functions). Applicants must enjoy working with data and numbers while also having a strong customer service ethic, and have strong verbal and written communication skills, meticulous attention to detail, and strong decision-making and problem-solving skills. A bachelor’s degree and 5+ years of professional administrative experience, preferably in a cultural or other non-profit institution, are required.  Experience with paid membership programs and fundraising events as well as handling and processing gifts is highly preferred. S/he must be mission driven, with the ability to manage specific responsibilities while providing support for multiple projects and priorities. S/he must also be trustworthy and diplomatic, with excellent judgment, customer service, and relationship building skills with a broad range of constituencies.


    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    ADM, 020

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Comments Related to End Date

    2-year term positon with the possibility of extension

    Physical Capacity Exam Required


    Valid Driver’s License Required



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