• Administative Assistant

    Requisition # 2018-9219
    Date Posted 3 months ago(8/29/2018 3:54 PM)
    Department
    VP for Campus Life
    Category
    Administrative Support
    Full-Time / Part-Time
    Full-Time
  • Overview

    The Administrative Assistant provides primary administrative support to the Dean for Diversity and Inclusion and supports the budgetary, contractual, and scheduling functions of three University centers (Carl A. Fields Center, Women's Center and LGBT Center). The Administrative Assistant will play a critical role in the daily operations of an energetic, fast-paced, and collaborative environment.

    Responsibilities

    • Manages the calendar of the Dean for Diversity and Inclusion and schedules meetings
    • Answers the phone, screens calls/messages, and addresses and/or helps resolve questions and concerns
    • Assists Dean with organizing logistics and communications for meetings, committees, initiatives, travel, etc.
    • Manages and prepares expense reports for the Dean; Monitors several accounts, processes vendor invoices, and reconciles Center budgets; Runs regular budget reports for the Centers and meets quarterly with staff for budgetary updates and support; Processes contractual forms and payments for speaker/vendor fees and honoraria.
    • Assists Dean with the efficient preparation and distribution of correspondence, such as emails, memos, reports, meeting notes, etc. This includes formatting, proofreading, editing and distributing written and electronic materials with a high degree of accuracy and thorough attention to detail.
    • Manages some space reservation processes of the centers, primarily the Carl A. Fields Center.
    • Undertakes special projects and performs other administrative duties as needed.

    Qualifications

    Essential qualifications

     

    • Associates Degree
    • 4 – 6 years of relevant experience
    • Knowledge of Photoshop, Acrobat, and PowerPoint - Experience in an academic environment, working closely with college/university students.
    • Knowledge of financial operating systems (e.g., PRIME, Concur, etc.)

     

    Knowledge, Skills and Abilities

     

    • High level of proficiency with computers and the Microsoft Office Suite, including Word, Outlook mail and calendars, and Excel.
    • Demonstrated ability to work autonomously and take initiative
    • Excellent problem-solving and organizational skills and ability to quickly learn new tasks
    • Ability to work both independently and as part of a team -Excellent interpersonal and written and verbal communication skills
    • Very strong copy-editing and proofreading ability
    • Discretion and the ability to appropriately handle sensitive, confidential information

     

     

     

     

    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    ADM, 010

    Standard Weekly Hours

    36.25

    Eligible for Overtime

    No

    Benefits Eligible

    Yes

    Essential Services Personnel (see policy for detail)

    No

    Physical Capacity Exam Required

    No

    Valid Driver’s License Required

    No

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Join our Talent Network to receive updates about working at Princeton.

    Princeton University job offers are contingent upon the candidate’s successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate’s current employment status with Princeton University.


    If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs, please contact accounts@icims.com.


    Go to our careers site.