• Finance & Grant Administrator

    Requisition # 2018-9697
    Date Posted 3 months ago(12/11/2018 3:56 PM)
    Computational Science and Eng
    Financial Services and Procurement
    Full-Time / Part-Time
  • Overview


    Do you want to be a part of a team involved in leading a new software institute engaged in groundbreaking discoveries? Do you want to help and support computational and data science driven research?  Do you have a background in research administration and finance?  If so, Princeton University’s Institute for Computational Science & Engineering (PICSciE) is recruiting a full time Finance and Grant Administrator to join its team.

    In this position, you will be an integral member of a team focused on supporting the newly established Institute for Research and Innovation in Software for High Energy Physics (IRIS-HEP) within PICSciE. In this work, you will report directly to the institute manager, support and work closely with the PI, Co-PIs, s, researchers and staff involved in the IRIS-HEP project as well as their external collaborators. You will also provide overall budget, financial and research administration support in the department. This position will assist and serve as a back-up to the institute manager in her absence.  

    If you have a strong background in finance and research administration, you have the right skill set to make an immediate impact to our organization. Initial appointment will be for 5 years with the possibility of renewal subject to satisfactory performance and availability of funding.



    • Providing research administration support for the IRIS-HEP program office including all the subawards
    • Overseeing and ensuring the approval of all invoices and compliance associated the IRIS-HEP Cooperative Agreement
    • Tracking and reconciling down invoices submitted by the subrecipients
    • Preparing, maintaining and ensuring compliance to all budgets for the IRIS-HEP project
    • Collaborating with other members of IRIS-HEP project which include admins, post-docs and PIs from all the subrecipients
    • Creating, organizing, and maintaining records and files for the IRIS-HEP Cooperative Agreement
    • Preparing expense reports, reimbursements and similar financial related activities as needed
    • Work with ORPA/SRA for  subaward modifications and extensions
    • Working with the institute manager to perform general accounting activities including reconciliations and preparing financial reports in an accurate and timely manner
    • Assisting with budget preparation, purchasing, and capital equipment acquisitions
    • Maintaining the capital asset inventory and database
    • Generating reports, monitoring  spending and providing regular and timely financial analysis and reporting of the departmental grants and operating accounts to the institute manager


    • Bachelor’s degree or equivalent experience in research administration, accounting and finance is preferred.
    • At least 5 years of experience in research administration or grants management (particularly subawards) and finance in an academic setting
    • Experience with COEUS, Fastlane, Prime (PeopleSoft systems) as well as MS applications such as Excel and other collaborative tools (e.g., Google Drive)   
    • Strong interpersonal skills and ability to respond promptly and professionally to requests for assistance from faculty, researchers and staff
    • Ability to multi-task and meet deadlines at short notice
    • Strong oral and written communication skills
    • Background in research administration, accounting and finance


    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    ADM, 030

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Estimated Appointment End Date


    Comments Related to End Date

    Yes (Initial appointment will be for 5 years with the possibility of renewal subject to satisfactory performance and availability of funding.

    Physical Capacity Exam Required


    Valid Driver’s License Required



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