The Princeton Precision Health (PPH) Initiative seeks an Administrative Services Manager to independently and proactively manage a wide variety of administrative processes and tasks. The successful candidate will take on a broad range of tasks, including high level executive support, financial and other reporting, communications and marketing, personnel recruitment and onboarding, event ideation and planning, and other administrative duties as needed. The Administrative Services Manager will need strong interpersonal and communication skills and must stay highly organized under tight timelines with the ability to manage and prioritize multiple, competing tasks. This is a three-year term position, with the possibility of renewal dependent upon job performance and available funding.
We are seeking a part-time administrative/research assistant to provide support for Dr. Stacey Sinclair. The successful candidate will play a crucial role in assisting the Professor with various administrative and research tasks, allowing her to focus on other professional responsibilities. The anticipated start date is May 2024 (start date is negotiable). Applications will be reviewed on a rolling basis until the position is filled. To apply, please submit a cover letter, resume, and contact information for two references. This position is temporary.
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the assistant wrestling coach is to provide a quality varsity program that will challenge and develop the physical, mental and personal abilities of student-athletes of a Division I program.
The Senior OnBase Developer is responsible for the support, development and integration of solutions deployed on the OnBase by Hyland enterprise platform. Working collaboratively with the OnBase teamand independently, the Senior OnBase Developer is able to develop, test, debug, migrate, maintain, document and support solutions implemented for our campus users. In addition to creating new solutions, this position is responsible for providing first-level application support to customers by troubleshooting operational issues and developing/implementing appropriate fixes to existing solutions, enabling continued usage of OnBase to meet campus need. The Senior OnBase Developer also supports the team’s OnBase Administrator by assisting with Administration tasks and assisting with validation of new software releases. A remote work arrangement within the United States may be considered for candidates with the appropriate background and experience. University-paid business travel to Princeton, NJ may be requiredapproximately 2-4times per year.
Princeton University’s Office of Capital Projects (OCP), seeks an experienced Project Manager to join our dynamic staff. The Project Manager will manage capital projects up to approximately $100,000,000, for project categories that may include residential, retail, administrative, academic, and athletic buildings, and facilities. Responsibilities include: - Leading the project stakeholders in the creation of the project parameters (including the value proposition, preliminary project objectives, schedule);- Shepherding the development of the architectural program in consultation with, user group(s) and other stakeholders as appropriate (e.g., the Office of the Vice Provost for Space Programming and Planning;- Coordinating the project schedule with university stakeholders to meet the agreed-upon milestones and overall schedule. This is a five years term benefits eligible position
The Program in Applied and Computational Mathematics (PACM) seeks a Program Manager. The manager of PACM manages all day to day operations of the program. The role includes budget planning, analysis, and financial management; and processing appointments. Position requires thorough knowledge of the university’s financial systems. The manager serves as the primary information resource on university procedures and deadlines. The manager is responsible for ensuring that the faculty, students, and staff have the necessary resources to carry out their academic, research and administrative duties. The director establishes the academic and intellectual direction of the program and the manager provides support for the director's vision. The manager supervises an administrative staff of three, and two systems staff shared with Mathematics. The manager oversees the functional areas of budget management; sponsored research administration, academic programs and student services; facilities and operations; staff supervision and performance management; and policy and compliance. The manager reports directly to the director, with a secondary reporting relationship to the Director of Academic Administration.
The Ludwig Princeton Branch seeks a Faculty Assistant to provide a high level of administrative support to its faculty and researchers. Reporting to the Senior Manager, Finance & Administration, the incumbent is the first point of contact for faculty, lab members and visitors. While managing multiple and competing deadlines, this position will: 1) provide support to faculty members in their academic, teaching and research efforts, 2) serve as a resource for students, students, visitors, and postdoctoral researchers on policy and procedural issues, 3) event management and planning for symposiums and conferences hosted by supported faculty, including preparation of outreach materials and arranging travel, 4) assist with special projects as needed and provide back-up to Administrative Coordinator.
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Assistant Coach of Wrestling is to provide a quality varsity program which will challenge and develop the physical, mental and personal abilities of student-athletes of a Division I program.
The Senior HRIS Business Analyst supports the service delivery of Human Resources Systems, including the current PeopleSoft HCM system and will participate and lead portions of the ERP readiness project and eventual ERP cloud migration project. This role supports and works with other HR systems, and produces reports and data analytics using IBM Cognos Analytics, PeopleSoft Query and Tableau. The Senior Business Analyst works within the Office of Human Resources, HRIS department and works on HRIS projects, playing a critical role in the implementation of process improvement initiatives, system enhancements, and delivery of production support tasks for the University’s HCM systems. The role has overall responsibility for HR processes impacting campus departments and employees, including the annual merit increase process, data uploads, absence management configuration and processing, employee and manager self-service, system security and external audits and risk compliance. The Senior Business Analyst conducts business process analysis, requirements gathering, systems maintenance/upgrades, coordinates functional testing coordination, user security, interface administration and configuration of the PeopleSoft HCM system. The Senior Business Analyst ensures that Human Resources systems are integrated, cohesive and supportive of technology needs and objectives which includes the integrity, safekeeping and compliant management of all employee data. This position reports to the Manager, HRIS. The successful candidate should have strong analytical and critical thinking skills, along with broad experience with PeopleSoft or ERP cloud systems, implementations and migrating to cloud products. The role will be involved in current and future state business process mapping and improvements as we anticipate a migration away from PeopleSoft HCM to a cloud system such as Oracle Cloud or Workday. The candidate is expected to be an integral part of the cloud systems migration, as well as current production support, system configuration, troubleshooting, security administration, integration and interfaces with third party systems. Experience with Oracle Cloud or Workday ERP is a plus. This position is a hybrid role.
Princeton University Environmental Health and Safety seeks a collaborative, skilled, highly motivated individual to fill the role of Senior Campus Safety Specialist. The successful candidate will assist with aspects of a wide range of campus-related health and safety programs. The Princeton University Office of Environmental Health and Safety (EHS) provides leadership, technical support, information and training, consultation, and periodic audits of environmental, health and safety practices and regulatory compliance. EHS employs a dedicated and knowledgeable staff of 20 professional and support staff working to address health and safety issues in several broad areas including: workplace safety, occupational health, laboratory safety, emergency management, environmental programs, and general health and safety for the campus community. The successful candidate will be responsible for developing thorough knowledge of all applicable standards, codes and regulations; providing for timely dissemination of pertinent information to all segments of the University; developing and presenting training with minimal direction from senior EHS staff; developing and maintaining web-based materials in support of assigned programs, fielding technical questions and providing health and safety consultation as needed.
The Princeton University School of Engineering and Applied Science seeks a talented science writer to lead communications for two of the School’s prominent academic departments. Princeton Engineering is in a period of major growth. Creative and strategic communications are critical to maximizing the impact of our activities. This is a full-time position with a hybrid schedule and a competitive salary and benefits package. Reporting to the Office of Engineering Communications and working within a collaborative team, the Engineering Communication Specialist will focus on the Department of Electrical and Computer Engineering (ECE), one of the largest and fastest growing departments on campus, and the Department of Mechanical and Aerospace Engineering (MAE), a small yet dynamic department home to some of Princeton’s most prominent researchers and most exciting interdisciplinary initiatives. The incumbent will craft a range of cohesive messages and create content across traditional and digital media, working to advance the ECE and MAE strategic missions by promoting their research priorities, teaching activities and brands. The incumbent will also act as liaison for ECE and MAE with broader campus communications networks and interact regularly and closely with faculty, postdocs, staff, administration and students. With a journalistic approach, the successful candidate will excel at making technical information exciting to a non-specialist audience, including broad non-scientific audiences. Editorial duties will include reporting and writing research news and feature items; brief stories highlighting awards and other accomplishments; and profiles of students and researchers. The incumbent will also help manage and maintain websites and other digital and print materials; direct or produce video content; arrange and art-direct photo shoots; and create, edit and manage social media content. The role may require the skills to hire and supervise freelance content creators.The incumbent will work in a cross-functional team environment with communication specialists serving other departments and centers. We share ideas and best practices and collaborate and support each other’s work as opportunities arise. The incumbent must be extremely well organized, exhibit exceptional attention to detail and be able to troubleshoot and multitask.Responsibilities include content strategy, content generation and curation, project management and social media management. Please include 3-5 relevant work samples of published writing that demonstrates your ability to convey technical information to a broad audience.
Princeton University is seeking a highly skilled and motivated ServiceNow Security Business Analyst with a strong focus on Vulnerability Response, Information Risk Management (IRM), and Security Operations (SecOps). As a key member of the SMO team, you will play a pivotal role in bridging the gap between business needs and technical solutions within the ServiceNow platform, ensuring the effective management of security-related processes.
The Program in Gender and Sexuality Studies (GSS) and the Effron Center for Study of America (EFF) at Princeton University are seeking a Technical & Web Specialist to join each growing academic unit. The Effron Center comprises the Program in American Studies, Program in Asian American Studies, Program in Latino Studies, and fields of study in Indigenous and Native American Studies and American Jewish Studies. This position is part of an active, collaborative environment and reports to the Program Manager in the Program in Gender and Sexuality Studies. The person in this position will provide technical and web support for the people and initiatives of GSS and EFF. They will deliver frontline customer support, maintenance for desktop hardware/software, and web services. They will serve as the main support for the primary computing and audio-visual teaching needs of GSS and EFF, as well as have an active role with communications platforms – website, social, AV storytelling tools -- to help create and showcase the ground-breaking scholarship and meaningful conversations. In addition, the role interacts with teh Office of Information Technology and a network of technical staff across campus. With a focus on customer service, the Technical and Web Specialist will manage day-to-day technical and web operations, including planned and unplanned needs, in the classroom, in event spaces, the Gather Space, the Media Lab, and remotely when applicable. This position will administer desktop computing capabilities, such as new faculty onboarding and critical security protocols, for all faculty, visitors, and staff; enhance and maintain websites in collaboration with WDS, when applicable; establish and support social applications tools; develop and leverage new audio and video capabilities; keep abreast of emerging technologies and makes suggestions to further impact and effectiveness within the Center and with the public; take initiative to assure individuals, events, and projects are appropriately equipped, within budget and timeline. Specific duties, detailed below, include computer hardware and software support; technical support in the in-class, Media Lab, Gather Space, and event venues; website, social platform, and AV applications front-end management, content updates, and development initiatives.
Princeton University is seeking a Senior Developer/System Administrator with advanced expertise in the ServiceNow Security domain, particularly in Vulnerability Response, Information Risk Management (IRM), and Security Operations (SecOps). This role will be an integral part of the Service Management Office (SMO) within the Office of Information Technology (OIT). The SMO provides leadership and direction to ensure that OIT's services continually meet customer needs and add value to the University. The senior developer/system administrator will collaborate closely with SMO colleagues, Information Security Office, and OIT stakeholders to comprehend business requirements and leverage the ServiceNow platform to design, develop, and configure solutions that align with the security-focused program needs. The position will entail maintaining the stability and usability of the ServiceNow platform, including regular application maintenance, incident support, and contributions to ServiceNow software releases, all while adhering to security best practices. As a senior member of the team, the developer/administrator will provide expert consultation to the SMO support team and ensure the ServiceNow platform aligns with business strategies and governance decisions. They will also be responsible for documenting the platform, conducting impact assessments for new requirements, and establishing controls to ensure the correct technical solutions are implemented for business solutions. Overall, the senior developer/administrator must possess advanced knowledge and skills in the ServiceNow Security domain, as well as a deep understanding of the business strategy and policies governing the ServiceNow platform.
Site Protection Temporary Summer Employment This position would be a great opportunity for students that are currently enrolled in a two or four year college program to work with our Site Protection technicians to provide assistance in support of summer projects and chaperoning contractors to various University buildings. This program runs from June 3, 2024 through end of August (flexible end date). We are looking for individuals that can commit to full time work, 5 days week/8 hours per day. Planned summer vacations are acceptable. If selected, candidates will be contacted and offered a position. The job description and expectations will be discussed in greater detail at that time. The department has the right to reassign individuals throughout the summer if the need exists. Rate is $17.00 per hour.
Under the supervision of the Manager of Environmental Engineering and Director of Civil and Environmental Engineering within Facilities Operations and working collaboratively with various University departments the Environmental Engineer will be responsible for implementation of an array of projects associated with the regulatory compliance of the University. This includes all relevant USEPA/NJDEP/local environmental regulations that impact the University and its holdings. The wide array of responsibilities includes: capital project support for soil and groundwater management, air pollution, asbestos, lead, radon, stormwater, underground storage tanks, dam inspection, due diligence investigations associated with property acquisitions as well as review of all new environmental regulatory legislation and potential impacts. The responsibilities are dynamic and ever changing and the successful candidate must be willing to take on complex problems and be the University’s technical expert when interacting with various level project teams, administrators and local municipalities and state regulatory departments. This is a three-year term benefits eligible position.
The Assistant Director of Graduate Admission and Enrollment Services will report to the Director of Graduate Admission and Enrollment Services. This is a new position in the Graduate School that is intended to bridge the coordinator and director roles, helping coordinators manage day-to-day work while also providing support to the director for strategic initiatives, and allowing the director to spend more time on higher-level work. Key job responsibilities include the following: 1) assist the director of graduate school admission and enrollment services in project work and other strategic initiatives, 2) provide support for all aspects of the admission process, including creation and release of each year's admission application, assembly of department information in advance of department-Graduate School admission meetings, generation of offer letters to admitted applicants, and processing of applicant responses, 3) provide support for the onboarding process, including monitoring the I-9 process for all incoming students, communicating with new students on relevant topics, confirming receipt of final transcripts, immunization and other Health Services forms, 4) assist admission coordinators with day-to-day tasks, including, but not limited to, answering inquiries across the five admission email accounts, approving fee waivers, troubleshooting technical issues with the application, and cleaning up application data, 5) answer questions generated by all prospective applicants, applicants and admitted applicants and serve as a liaison between these groups and campus partners, and 6) serve as a resource for all aspects of the nondegree programs, including for visiting students and visiting student research collaborators. This professional will join an office that offers a challenging and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful.
Reporting to the Assistant Dean for Finance, the Business Manager is a hands-on individual responsible for the financial and business management of the Office of Dean of Faculty. The Dean of the Faculty has administrative oversight of academic departments and programs and all matters pertaining to the effectiveness and well-being of the faculty, professional researchers, specialists, and librarians.The Business office is responsible for all financial and budgetary oversight within ODOF. This includes implementing budgets for all fund sources, tracking actuals activity against these budgets and modeling forecasts of future spend. Additionally, the office develops and publishes new policies, changes existing policies when necessary and ensures compliance to these policies. Further, the office is responsible for a large range of administrative tasks related to various financial processes and salary reviews of faculty.Acting as a financial representative, the Manager, ODoF Business Office is responsible for the accounting, financial reporting, monthly reconciliations, year-end closings, and management of day-to-day operations. This position ensures that effective financial standards are in place and that the academic departments are in adherence with the policies set by ODOF and Finance and Treasury(F&T). This position is an essential partner and works closely with the Assistant Dean of Finance as well as F&T to support the fiduciary and organizational compliance responsibilities of the ODoF organization. Demonstrated skill and attention to detail at the transactional level is crucial to the role, as is the ability to take this transactional knowledge and apply it through critical thinking and analysis.
The Department of Public Safety (DPS) is the primary department charged with creating a safe and secure environment at Princeton University. DPS operates 24 hours a day, 365 days a year, and is comprised of 164 staff members. The department consists of professional University police, security officers, dispatchers and administrators dedicated to providing best-in-class service to the community.
Grounds and Building Maintenance - Temporary Summer Worker Program 2024 We have numerous employment opportunities, ideally for students that are currently enrolled in a two or four year college program, to work in various trade shops and/or on our Grounds crew to provide assistance in support of summer projects and campus renovations. This program typically runs from early June through end of August (flexible end date). Some shops and/or Grounds will have the option to start in early May due to department need. We are looking for individuals that can commit to full time work, 5 days week/8 hours per day. Planned summer vacations are acceptable. If selected, the candidate will be offered a position in one of the trade shops, based on department need. You are welcome to state your preference in your resume/application. The department has the right to reassign you throughout the summer, as needed. Rate is $17.00 per hour.
