Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications. 

 

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Staff members help further Princeton’s mission in a variety of impactful ways.

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Search Results Page 4 of 8

Requisition # 2024-19109
Date Posted 1 month ago(5/15/2024 4:14 PM)
Princeton University seeks a highly motivated, well-qualified individual to serve as a Grant and Contract Administrator (GCA) in the Office of Research and Project Administration (ORPA). The GCA will be responsible for a portfolio of academic departments supported by grants, contracts and other research-related agreements. Primary duties include the review and submission of research proposals, along with the negotiation and acceptance of grants and contracts. In addition, the GCA will work in close collaboration with multiple stakeholders on and off campus to help ensure the overall effective coordination of research administration services, systems, policies, and processes. The GCA will provide timely, high-quality and coordinated research administrative services to Princeton...
Department
Research and Project Admin
Job Type
Full-Time
Category
Grants and Contracts
Requisition # 2024-19104
Date Posted 1 month ago(5/15/2024 1:28 PM)
Princeton University Library(PUL) seeks an energetic and experienced individual for the Collections Management unit in the Content Access (CA) Department. Reporting directly to the Assistant Director, Content Access, the Manager, Physical Collections Operations exercises authority delegated by the Department head to manage all activities in the daily operation of the Holdings & Project Management and Stacks Maintenance & Paging Services Teams and coordinate collection management functions across PUL. The successful candidate will lead two teams of staff members responsible for the proactive management of the library’s physical collections, working with the Assistant Director and other members of the Collections and Access Services Leadership Team to anticipate future collection space and...
Department
Lib-Collections & Access Svcs
Job Type
Full-Time
Category
Library
Requisition # 2024-18297
Date Posted 1 month ago(5/15/2024 9:34 AM)
Princeton University is seeking a highly skilled and motivated ServiceNow Security Business Analyst with a strong focus on Vulnerability Response, Information Risk Management (IRM), and Security Operations (SecOps). As a key member of the SMO team, you will play a pivotal role in bridging the gap between business needs and technical solutions within the ServiceNow platform, ensuring the effective management of security-related processes. 
Department
Service Management Office
Job Type
Full-Time
Category
Information Technology
Requisition # 2024-19069
Date Posted 1 month ago(5/15/2024 8:32 AM)
The Senior Associate Director- Internal Controls and Financial Analysis is a hands-on leader who reports to and assists the Senior Associate Controller in monitoring and ensuring an effective system of internal controls over financial reporting.  The Senior Associate Director is responsible for the documentation of business processes that enable financial reporting, ensuring the reconciliation of balance sheet accounts, and for coordinating the review of internal controls over financial reporting with external auditors.  The Senior Associate Director serves as an internal consultant to Finance & Treasury (F&T) on internal control policies, best practices, and training.  The Senior Associate Director is also responsible for assisting with the financial reporting demands for external,...
Department
Controller
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2024-19095
Date Posted 1 month ago(5/15/2024 8:27 AM)
Under minimal supervision, the Faculty Assistant in the Department of Politics provides high-level administrative support for a total of 27 faculty who are home-based in Politics and 2 who are jointly-appointed with the University Center for Human Values. The Faculty Assistant must demonstrate a high degree of professionalism in a fast-paced environment, use sound judgment, maintain confidentiality, possess strong organizational skills, pay close attention to detail, and is flexible as demands and priorities change. This is a full-time, benefits-eligible position. 
Department
Politics
Job Type
Part-Time
Category
Administrative Support
Requisition # 2024-19068
Date Posted 1 month ago(5/15/2024 8:06 AM)
Princeton University’s Office of Finance and Treasury seeks a seasoned accounts payable leader with proven skills in managing all daily accounts payable activities in support of the University’s teaching and research mission. The Manager of Accounts Payable Operations will be a hands-on leader to manage and develop a team of 2 senior expense processors and 4 expense processors to enable the effective processing of more than 40,000 expense reports, 70,000 invoices and over 17,000 payment requests annually. The Manager will lead the team in support of a wide range of campus needs and will drive for continuous improvement across all accounts payable processes to increase efficiency and reduce fraud exposure wherever possible. The role will be responsible for managing the University’s...
Department
Procurement Services
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2024-19078
Date Posted 1 month ago(5/14/2024 3:56 PM)
The Development Associate provides critical administrative support for the Museum’s development team. Responsibilities include maintaining donor records, supporting the development and ongoing management of the department’s annual budget, generating appeals and acknowledgments for the Senior Associate Director and other development staff as needed, and facilitating communications with donors by maintaining the primary phone line and giving in boxes for Museum development.  The associate will assist with and/or coordinate a range of activities and events throughout the year and provide excellent customer service to donors at all levels. Reporting to the Senior Associate Director, the development associate will work closely with the Museum’s development operations team to ensure best...
Department
Art Museum
Job Type
Temporary
Category
Arts and Museum Administration
Requisition # 2024-18938
Date Posted 1 month ago(5/13/2024 4:35 PM)
Princeton University is seeking an administrative director for our National Science Foundation (NSF) Engines development hub. The NSF Engines development grant on Advancing Photonics Technologies, led by Princeton University, is one of 44 hubs awarded in support of the creation of regional innovation hubs to support economic growth and development. This hub will be focused on work force development efforts, educational development efforts, use-inspired research, and planning and organizing the regional optics and photonics research and industrial communities in preparation for subsequent funding opportunities. The hub director will be experienced in administration and management of multiple people and organizations. They will oversee existing subcontractors and be responsible for...
Department
Vice Dean for Innovation
Job Type
Full-Time
Category
Academic Administration
Requisition # 2024-19080
Date Posted 1 month ago(5/13/2024 2:15 PM)
The Department of Chemistry seeks a Faculty/Grants Assistant to provide full administrative support to several heavily-research active senior and junior faculty members and their research groups. The role manages administrative, teaching, financial, and sponsored research tasks for the faculty and research group members including scheduling, travel planning, providing course support and liaising with students, processing expenses, ordering lab equipment and supplies, tracking lab purchase orders, providing in-depth and frequent assistance with grants management activities, and preparing timely financial reports. The Faculty/Grants Assistant plans, organizes, and reconciles heavy travel and speaking schedules, including the creation of detailed itineraries; manages calendars, mail,...
Department
Chemistry
Job Type
Full-Time
Category
Administrative Support
Requisition # 2024-19046
Date Posted 1 month ago(5/13/2024 11:43 AM)
The Senior Storage Engineer will play a crucial role within the Enterprise Infrastructure Services (EIS) department and is responsible for supporting an ecosystem of large-scalestorage clustersshaping the backbone of the University’s complex research endeavors. This role will collaborate with engineers and developers from the Office of Information Technology (OIT), Research Computing, the Library, and peer departments across campusto help them to achieve their goals. With a focus on innovation and teamwork, the Engineer will play an integral role in deploying and managing infrastructure across four data centers in Princeton.  This role reports to the Director of Compute, Storage, Backup and Automation within OIT.The OIT organization provides services that enable Princeton University to...
Department
Enterprise Infrastr Services
Job Type
Full-Time
Category
Information Technology
Requisition # 2024-18895
Date Posted 1 month ago(5/13/2024 9:16 AM)
High Meadows Environmental Institute (HMEI) seeks an extremely capable, poised, and skilled individual for the role of Assistant to the Executive Director. The incumbent will provide high level support to HMEI’s Executive Director (ED), support leadership and governance functions, and contribute to the management and coordination of priority projects and initiatives. The Assistant to the Executive Director is an integral member of HMEI’s senior administrative team at a time of increased visibility and University expectations for the Institute.
Department
High Meadows Environmental Ins
Job Type
Full-Time
Category
Administrative Support
Requisition # 2024-19071
Date Posted 1 month ago(5/13/2024 8:52 AM)
The John H. Pace Jr. '39 Center for Civic Engagement makes service and civic engagement a central part of the Princeton student educational experience, supporting students learning from service through sustained community engagement, experiential learning, and programs that introduce students to communities. The Communications and Marketing Specialist is responsible for developing creative and effective messages and products to promote service at Princeton and to increase student involvement in service. Content development and production executed across traditional and digital channels is a primary responsibility of this role. Elevating students’ learning from service through stories with a lens of equity and anti-racism and community partnerships is a priority. The Communications and...
Department
Pace Ctr for Civic Engagement
Job Type
Full-Time
Category
Communications and Public Relations
Requisition # 2024-19062
Date Posted 1 month ago(5/9/2024 2:49 PM)
Due to campus expansion, Princeton University’s Office of Capital Projects (OCP), seeks an experienced Construction Manager to join our dynamic staff.  The Construction Manager will be responsible for the successful transition from design to construction in delivering the University’s capital projects in the $1M to $500M range. The Construction Manager’s core strengths will be rooted in a depth of experience in the construction delivery process, project controls and the ability to predict, communicate and manage the impacts of project risks. This position requires a proven ability to establish and execute the necessary controls, processes and culture that meet the project delivery requirements regarding budget, schedule, and quality. In simple terms, this position must bridge the gap...
Department
Office of Capital Projects
Job Type
Full-Time
Category
Facilities Management and Physical Plant
Requisition # 2024-19030
Date Posted 1 month ago(5/9/2024 1:24 PM)
The Prison Teaching Initiative (PTI) seeks an Instructional Specialist in the Humanities and Social Sciences to coordinate pedagogy and materials development for a suite of PTI courses related to their academic discipline, and oversee co-curricular programming for students at one correctional facility. PTI is a college-in-prison program partnering with 2- and 4-year degree granting institutions in New Jersey to provide accredited course work to incarcerated students at six correctional institutions. PTI instructors are Princeton University graduate students, postdoc, faculty, and staff members, who offer courses through an innovative team teaching model. As part of the McGraw Center for Teaching and Learning, PTI aims to provide the highest quality post-secondary education to our...
Department
Teaching and Learning Center
Job Type
Full-Time
Category
Academic Administration
Requisition # 2024-19043
Date Posted 1 month ago(5/8/2024 5:01 PM)
The Monitoring Data Analyst, Enterprise Performance Monitoring team, reports to the Director, Enterprise Performance Monitoring & Security and is responsible for thepreparation, interpretation, and visualization of enterprise performance and security monitoring data and metrics. This position will leverage monitoring tools to provide reporting and analysis to improve the monitoring and security of critical and large-scale networking, enterprise systems, and cloud and on-premises applicationsto enablesuccessful University research, academic, and enterprise activities with minimal unplanned interruptions and appropriate levels of security.  The Monitoring Data Analyst workscollaboratively with all departments in the Office of Information Technology and other University stakeholders to...
Department
Enterprise Infrastr Services
Job Type
Full-Time
Category
Information Technology
Requisition # 2024-19045
Date Posted 1 month ago(5/7/2024 3:57 PM)
The Associate Director for Administrative Planning (AD) plays a critical role in University administrative planning and management, undertaking major projects and initiatives on behalf of the Office of the Executive Vice President (OEVP). The role provides a unique opportunity to lead efforts to strengthen the University’s operations and enhance campus infrastructure through major projects and initiatives. The AD acts as a consulting partner, strategist, solution provider, and advisor to senior administrators across the institution, especially for the operating units within the OEVP. The AD is a highly motivated, achievement-oriented professional with exceptional judgment, an experienced collaborator and communicator, an adept project manager, and values the culture and operations of...
Department
Executive Vice President
Job Type
Full-Time
Category
Institutional Research and Planning
Requisition # 2024-19035
Date Posted 1 month ago(5/7/2024 11:52 AM)
Working under the Office of the Dean of Undergraduate Students (ODUS), the assistant dean for student life (ADSL) reports to the dean of undergraduate students through the associate dean and to the head of the residential college through the dean of the residential college. The ADSL is the primary staff member within the residential college responsible for supporting and enhancing the undergraduate residential and co-curricular experience of students from all four years residing in or affiliated with that college (800 to 900 undergraduate students). The ADSL manages crises and emergencies and works to support students of concern. Together with other colleagues, the ADSL encourages the highest standards of good citizenship and respect for others by resolving conflicts, upholding...
Department
Dean of Undergraduate Students
Job Type
Full-Time
Category
Academic Administration
Requisition # 2024-19040
Date Posted 1 month ago(5/7/2024 8:57 AM)
The Lewis-Sigler Institute (LSI) for Integrative Genomics seeks a highly organized Administrative and Communications Assistant. Under the direction of the Student and Communications Manager, to whom this position directly reports, the Administrative and Communications Assistant will provide a high level of administrative support to multiple LSI faculty members and their labs, provide communications-related administrative support to LSI’s Student and Communications Manager, and serve as first point of contact for LSI visitors and manage the Event Management System (EMS).  The successful candidate will have proven ability to develop and maintain a professional, collaborative, and high-spirited office environment. The position requires someone with solid and confident decision-making...
Department
Integrative Genomics
Job Type
Full-Time
Category
Administrative Support
Requisition # 2024-19026
Date Posted 1 month ago(5/6/2024 5:13 PM)
Reporting to the Manager, Infrastructure Maintenance and Construction and under the leadership of the Director of Civil and Environmental Engineering, the Supervisor, Infrastructure Maintenance and Construction leads, manages, plans, organizes, and administers a work unit which supports the university’s civil infrastructure consisting of over 200 miles of underground utilities and four million square feet of roadways, walkways and plazas. Responsibilities include providing direct leadership and supervision to an in-house team comprised of hourly casual union labor from three local labor unions (Local 9, Local 172 and Local 825) that expands, and contracts as needed, typically ranging from 30 employees in the off season to more than 60 employees during peak activities.  The work consists...
Department
Facilities Operations
Job Type
Full-Time
Category
Building Trades and Technicians
Requisition # 2024-19016
Date Posted 1 month ago(5/3/2024 3:08 PM)
The Executive Director, Engineering and Campus Energy within Facilities Operations is a leader and strategic partner in the Facilities organization. The Executive Director provides strategic direction and planning for the stewardship of over 350 buildings with 10+ million gross square feet of space and over 2,600 acres on campus.  Engineering and Campus Energy includes Facilities Engineering (Mechanical, Electrical, Civil, and Environmental), Campus Energy, and utility plants and infrastructure, and is a critical component of Facilities Operations with other teams including Grounds, Building Maintenance, Major Maintenance (renewal construction), Site Protection (life safety & security systems), Building Services (custodial, sanitation, resource recovery, moving and events), and Asset...
Department
Engineering & Campus Energy
Job Type
Full-Time
Category
Facilities Management and Physical Plant

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