Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications. 

 

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Search Results Page 6 of 9

Requisition # 2023-17277
Date Posted 2 months ago(1/5/2024 4:43 PM)
Princeton University is seeking a self-motivated, knowledgeable, energetic, and flexible nursing professional to serve as a float nurse within University Health Services. The position entails being cross-trained to support the nursing roles within Medical Services: sexual health & wellness, travel & immunizations, front desk triage, urgent care, and Infirmary Services. Outpatient Services are open M-F (with some Saturdays) throughout the year, while the Infirmary Services is open August through May.The position is a 70% duty time, 24-32 hours per week. The shift is day shift (7a-3p) and includes every other weekend. University Health Services (UHS) at Princeton University is a fully accredited (Accreditation Association for Ambulatory Health Care, or “AAAHC”) health care facility.  Located in the McCosh Health Center, the Caldwell Field House and Dillon Gym, UHS provides comprehensive health services to more than 7,500 Princeton undergraduate and graduate students, and specialized services to Princeton University faculty, staff, and employees who experience work-related injuries and illnesses, or who require consultations regarding international and travel medicine.  UHS’s mission is to enhance learning and student success by advancing the health and well-being of our diverse University community.  This mission is pursued and supports the University’s purpose by using current knowledge of health and human development to guide responsive, high quality clinical, prevention, and consultation services.UHS’s values are Respect & Compassionate Care; Integrity & Service Excellence; Collaboration & Innovative Solutions; & Engagement & Lifelong Learning.UHS hires individuals of all backgrounds.  We build on our staff’s diversity--recognizing, valuing, and appreciating the different perspectives, talents and energy of all.  UHS invites all its employees to make a valuable contribution in this regard. We firmly believe that being an inclusive and culturally responsive community is one of the foundations of a vibrant, relevant organization. We aspire to develop the mindsets, knowledge and abilities to build equitable and inclusive systems, teams and culture
Department
Health Services
Job Type
Part-Time
Category
Health Services
Requisition # 2024-18279
Date Posted 2 months ago(1/5/2024 12:06 PM)
The School of Public and International Affairs (SPIA) is seeking a dynamic individual to join the undergraduate program office team as Academic Program Coordinator. This position serves SPIA’s undergraduate students and has primary responsibility for all SPIA undergraduate course-related matters. This individual works primarily with the Senior Associate Dean for Academic Administration in planning for 40-50 courses each academic year as well as managing activities related to course enrollment (scheduling classrooms, hiring preceptors, maintaining waitlists, etc.). The Academic Program Coordinator also organizes funding opportunities related to internships and thesis research, faculty curriculum committee meetings, and provides administrative support to our student programming and alumni engagement efforts. The Academic Program Coordinator ensures accurate and up-to-date record keeping of all functions related to this position and supports key programming related to the Undergraduate Program and SPIA-at-large.
Department
Schl of Public & Int'l Affairs
Job Type
Full-Time
Category
Administrative Support
Requisition # 2024-18289
Date Posted 2 months ago(1/4/2024 3:51 PM)
The Sr. Contract Manager promotes a high degree of professionalism in cradle-to-grave (source-to-pay) procurement activities, minimizing risks to Facilities and the University while meeting procurement objectives and ensuring compliance with policies and procedures.  The Sr. Contract Manager partners with key Facilities and University stakeholders to understand and align business strategy, market dynamics, and supplier capabilities in the development of procurement strategies.  The Sr. Contract Manager also provides leadership in the areas of sourcing, procurement, contract management, spend analytics and reporting.  This role will also administer a portfolio of high-dollar, complex design and construction contracts. As a Facilities' subject matter expert and authority on procurement related processes, this person is responsible for driving continuous improvement and transformation efforts across all shared procurement processes including refining design and construction contracts terms and conditions, expanding eProcurement capabilities, supporting the University’s supplier diversity initiatives, establishing standard analytics and reporting packages, and driving efficiency in the process for procuring high volume, low dollar design and construction services to support Facilities’ partners.  The Sr. Contract Manager reports to senior level leaders in Facilities Finance and Administrative Services (FFAS) and has 3 direct reports (Contract Administrators and Sr. Contract Administrators). FFAS is embedded within Facilities and is responsible for providing shared services to all Facilities partners as well as the broader University community, including procurement support for all design, construction and related services.
Department
Facilities Fin & Admin Srvcs
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2023-17747
Date Posted 2 months ago(1/4/2024 1:55 PM)
The Department of Chemistry seeks an Assistant Grants Manager to support the administration of research grants for our faculty, students, and research staff in a dynamic research-intensive environment. Under the supervision of the Grants Manager, the Assistant Grants Manager's primary responsibilities will include pre- and post-award activities related to the various sponsored research projects. Such projects include, but are not limited to, the administration of two multi-institutional centers and an interdisciplinary university- and industry-sponsored research initiative. Assist with other grants management projects as assigned. This position is a hybrid position based in Princeton, New Jersey. 
Department
Chemistry
Job Type
Full-Time
Category
Grants and Contracts
Requisition # 2024-18277
Date Posted 2 months ago(1/4/2024 10:17 AM)
Reporting to the Senior Associate Director for Teaching Initiatives and Programs for Faculty, the Assistant Director of Educational and Program Assessment (ADEPA) will develop evaluation processes for McGraw Center programs to measure the reach and impact of the Center's work. With the goal of improving teaching and learning, the ADEPA will also design and implement strategies for assessing teaching and learning initiatives at the course, department, and institutional level. The position will partner with the Senior Associate Director on faculty development efforts, and will also collaborate with the Office of Institutional Research, the Office of the Provost, and the Office of the Dean of the College on assessment activities.  
Department
Teaching and Learning Center
Job Type
Full-Time
Category
Academic Administration
Requisition # 2023-17348
Date Posted 2 months ago(1/3/2024 3:35 PM)
Would you like to join a rapidly growing department at the forefront of computing? Our faculty are leading research efforts in artificial intelligence, machine learning, natural language processing, and computer vision. Their research is shaping the future of computing technology that will impact many aspects of society. Does this sound exciting to you? Would you like to join this effort and support their research? If so, read on!  What You’ll Do The Grants Manager in the Department of Computer Science assists faculty in identifying and applying for grants. Computer Science manages $70M in grant funding. Don’t worry – you’ll be working with two other grants managers! Currently, there are about 50 active faculty members with a hiring rate of about 3 per year. The Grants Manager is involved with all aspects of pre and post-award tasks, including:  - Monitors all sponsored accounts, including cost-sharing accounts, and prepares budget forecasts three times a year for departmental faculty. - In addition, the Grants Manager is responsible for developing plans to meet funding challenges, reconciling project accounts, reviewing and submitting all proposals in ERA, assisting SRA with internal audits, & maintaining a detailed working knowledge of changes in systems or in the grant application process, accounting process and compliance. - The Grants Manager is a senior financial manager working directly and independently with the Department Manager, the Department Chair, Princeton University Grants Managers, other outside institutional financial administrators as well as government and non-government sponsor personnel. - The Grants Manager serves as a resource for faculty, students, and staff on policy and procedural questions related to grants management and financial controls. - This position must possess a firm understanding of academic research, government funding agency practices, compliance, and university and departmental policies.- The Grants Manager is also responsible for organizing, submitting, and updating non-funded agreements and data-sharing agreements through the ERA system. 100 proposals are submitted annually.
Department
Computer Science
Job Type
Full-Time
Category
Grants and Contracts
Requisition # 2023-18259
Date Posted 2 months ago(1/3/2024 3:16 PM)
The Client Support Specialist provides IT software and hardware support to the faculty, staff, and students of Princeton University. This position is a member of the central IT organization, OIT, and the field support team responsible for supporting Molecular Biology (or other departments as required). The Client Support Specialist is familiar with a variety of technology and able to troubleshoot and resolve issues with Windows and Mac computers, tablets, and smartphones. The specialist supports customers in their office, as walk-ins and by phone or video conference using remote support tools. The specialist may also be asked to assist with IT field support in other departments, as needed to cover department IT support absences or partner with department IT support to assist with special projects, etc. The support specialist can also be called on to support and assist with special technology requests,such as such as poster printing and large-format printer maintenance;AV support; computer consultation and selection; encryption and security; asset management; printing support, troubleshooting Windows, Apple OS and iOS issues, configuration of computers; support of M365, SharePoint, Adobe and other applications.  
Department
Service Management Office
Job Type
Full-Time
Category
Information Technology
Requisition # 2023-18256
Date Posted 2 months ago(12/22/2023 2:59 PM)
Ellora Derenoncourt (Princeton University), Chi Hyun Kim (University of Bonn), Moritz Kuhn (University of Mannheim), and Moritz Schularick (IfW Kiel, Sciences Po Paris) are seeking a research assistant to work on projects on wealth inequality. The main task will be collecting and harmonizing a novel dataset that combines historical and modern data sources on wealth inequality. This is a temporary U.S. based remote position, working for Princeton University for a period of at least six months. Individuals must be eligible to work in the U.S.
Department
Economics
Job Type
Temporary
Category
Research and Laboratory
Application Deadline
3/1/2024
Requisition # 2023-18233
Date Posted 2 months ago(12/21/2023 3:35 PM)
The Department of Near Eastern Studies (NES) is seeking a highly organized and responsible Administrative and Events Assistant. The Assistant will have key responsibilities that contribute directly to the successful day-to-day operations of the Geniza Lab and the Near Eastern Studies Program, as well as support for other events in NES. This position reports to the NES Program and Lab Manager, with a dotted reporting line to the Department Manager of Finance and Administration, and works closely with staff, faculty, researchers, and students. This position assists the Program and Lab Manager in projects and duties as needed. This is a 10-month, in-person position working throughout the academic year.
Department
Near Eastern Studies
Job Type
Full-Time
Category
Administrative Support
Requisition # 2023-18243
Date Posted 2 months ago(12/21/2023 9:36 AM)
The Princeton University Office of Communications seeks a Communications Project Specialist to play a pivotal role in ensuring the effective, on-time, on-budget completion of projects. Our projects span a range of campaigns and content types (design, digital, editorial, print, social, video, etc.) aimed at promoting the University’s reputation by informing and inspiring its many audiences. The Communications Project Specialist will work closely with our internal team as well as campus colleagues, external partners and vendors.  The Specialist will also support the overall project management portfolio through tasks such as updating content and setup of our Monday.com account, refining processes, processing interdepartmental charges and creating reports.This job is in-person four days a week, one day remote. Applicants should submit a resume and cover letter; finalists will be asked to provide examples of previous work.  
Department
Communications
Job Type
Full-Time
Category
Administrative Support
Requisition # 2023-18232
Date Posted 2 months ago(12/19/2023 2:59 PM)
The Photo Editor will coordinate planning, workflow, and editing for all photo assignments in the Office of Communications, working closely with photographers, designers, writers, editors, campus partners and photo subjects. The Photo Editor will help ensure the Office of Communications takes advantage of the exciting range of opportunities to highlight dynamic photography presented by the University's new, more visually rich, core website. The Photo Editor will play an important role as a member of the growing Creative Studio team. Important attributes for the Photo Editor include technical photography and editing skills, a collaborative approach and a passion for storytelling through photography. Photography duties when applicable: Photographing people, places and events on and off campus for University channels and external promotional uses. Assignments can range from taking a portrait of one individual to shooting major campus events such as alumni conferences, Class Day, Commencement, etc. Subjects will range from students, faculty, staff and visitors to classroom and laboratory activities, as well as off-campus activities. After assignments, photographer must process images with basic metadata, edit the images, and prep them for the department’s photo library. Candidates must submit a cover letter and include a link to portfolio on resume. 
Department
VP Communication &Govt Affairs
Job Type
Full-Time
Category
Communications and Public Relations
Requisition # 2023-18198
Date Posted 2 months ago(12/13/2023 11:26 AM)
The Executive Assistant to the Dean provides high-level administrative support to the Dean of the School of Architecture (SoA). The position reports to the Dean and the School Administrator/Department Manager and serves as a key contact on administrative issues for the School.  This position supports the Dean by coordinating meetings and keeping the Dean’s calendar, collecting and disseminating information, preparing reports, maintaining records and completing special projects as assigned. The candidate must have excellent writing skills and experience with academic documents and/or an art history, architecture or design background.  The incumbent also manages the process for faculty recruitment, appointment and promotion, and ensures all documents for Dean of Faculty appointments are submitted accurately and timely. The Assistant coordinates School events and meetings (faculty, committees) and associated responsibilities. It is important for the Executive Assistant to anticipate needs and gather information prior to presenting issues to the Dean. The incumbent will make decisions based on prioritiesestablished with the Dean. Once the priorities are established, the Executive Assistant will use excellentjudgment and discretion in representing the Dean both internally and externally. The position also serves as a primary resource to internal and external offices. For full consideration, candidates should submit a cover letter and resume with their application. 
Department
Architecture
Job Type
Full-Time
Category
Administrative Support
Requisition # 2023-18196
Date Posted 2 months ago(12/12/2023 11:30 AM)
The Marquand Library of Art and Archaeology, is one of the oldest and most extensive art libraries in America. The collection of over 500,000 volumes covers world art and architecture from antiquity to the present and includes distinguished rare book holdings. Marquand serves the Princeton University community and scholars from around the world, attracting over 150,000 visitors a year. Marquand Library seeks to hire a Library Collections Specialist, Level V (LCS V).
Department
Library-Special Collections
Job Type
Full-Time
Category
Library
Requisition # 2023-17996
Date Posted 2 months ago(12/12/2023 9:23 AM)
The Princeton Language and Intelligence Initiative at Princeton University invites applications for a Research Software Engineer (RSE) position. This multidisciplinary initiative has three Research thrusts: (a) Better design, evaluation, safety and understanding of large AI models (especially language models); (b) Applications of large AI models to many academic disciplines; and (c) Studying impact of large AI models on society and the world. The Initiative will produce open-source software and models. The term of this appointment is 3 years, with the possibility of renewal based upon satisfactory performance and funding. The position is located in Princeton, NJ with the possibility for some flexible work arrangements. This is not a remote position.
Department
Research Computing
Job Type
Full-Time
Category
Information Technology
Requisition # 2023-18173
Date Posted 3 months ago(12/6/2023 11:40 AM)
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Assistant Performance Coach is to support Division I varsity programs and club programs that challenge and develop the physical, mental and personal abilities of student-athletes. This is a temporary position.
Department
Athletics
Job Type
Temporary
Category
Athletics
Requisition # 2023-18171
Date Posted 3 months ago(12/6/2023 9:27 AM)
The Associate Director for Career Advising is a critical member of the Career Development team.  This position provides individual and group advising and workshops for undergraduate students.  This position also provides leadership within the Career Development team by providing direct supervision to a career advising professional.   Based on current staff alignment, this position serves as a primary liaison to science, technology, engineering and mathematics disciplines (STEM) disciplines.  The individual will collaborate with the Employer Engagement team to cultivate job and internship development with STEM employers, and in developing career education programs with alumni and other professionals as participants to support career development of STEM students.   This individual will also have responsibility for general career advising, resource development, and relationship management.  For full consideration, candidates should submit a resume and cover letter with their application.
Department
Center for Career Development
Job Type
Full-Time
Category
Student Affairs and Services
Requisition # 2023-18147
Date Posted 3 months ago(12/1/2023 1:20 PM)
The Technical Support Specialist (Digital Classics) manages all aspects of technology in the Department, i.e. hardware and software for Windows and Mac operating systems, and provides leadership, management and support for digital classics projects. S/he/they will be responsible for the IT budget. The specialist leverages technology to find solutions for departmental research, teaching, management, and communication needs, including but not limited to effective data management. The SCAD is the primary liaison to OIT for technical issues and also attends monthly meetings, trainings and other related forums organized by OIT.
Department
Classics
Job Type
Full-Time
Category
Information Technology
Requisition # 2023-18105
Date Posted 3 months ago(11/29/2023 1:07 PM)
Reporting to the AVP, Data Strategy & Innovation, the Support Services team is a member of the Data Strategy & Innovation unit, within the University Advancement department.This position is responsible for the management, planning and activities of the resources charged with the technical implementation and support of Advancement related technology solutions, from the perspective of the underlying hardware and environments, as well as helpdesk services, training and testing activities, planning and efforts. The Support Services team will be divided into two groups including: A. Technical Support team, charged with the hardware strategy and budget, selection, deployment and support/management. B. Training & Helpdesk team, that will provide the necessary training documentation and helpdesk services, as well as testing capabilities for any/all updates and new deployments. The Director will be responsible for the overall resourcing and planning of the above activities, and for establishing a prioritized set of activities for each of the teams.
Department
Adv-Data Strategy & Innovation
Job Type
Full-Time
Category
Information Technology
Requisition # 2023-18151
Date Posted 3 months ago(11/29/2023 11:28 AM)
The Program on Science and Global Security (SGS), part of the Princeton School of Public and International Affairs (SPIA), seeks to hire a Program Manager to work with Program leadership, faculty members and researchers on projects related to scientific, technical and policy research, analysis and outreach to advance national and international policies for a safer and more peaceful world. The ideal candidate would be able to take on a wide range of tasks, including (1) budgeting and labor accounting; (2) grant management and applications; (3) recruitment and hiring of staff, including onboarding and working with vendors and contractors; and (4) program administration, reporting, communications, and event planning. The Program, which was founded in 1974, is one of the oldest and most highly regarded academic programs focused on technical and policy studies on nuclear issues in the world. It focuses on advancing nuclear arms control, nonproliferation, and disarmament to reduce the dangers from nuclear weapons and nuclear power. The Program has about twenty faculty and researchers affiliated with it, including visitors, and a small number of PhD students.  
Department
Schl of Public & Int'l Affairs
Job Type
Full-Time
Category
Academic Administration
Requisition # 2023-18112
Date Posted 3 months ago(11/28/2023 5:17 PM)
The SRA (Sponsored Research Accounting) Analyst plays a pivotal role in supporting the University’s research mission by providing financial management and compliance oversight to sponsored research expenditures, which exceeds more than $300 million on an annual basis. This position serves as the University’s subject matter expert for post award accounting, billing, reporting and compliance to the campus grants community, administrative offices, auditors and sponsors.  The SRA Analyst is responsible for managing a complex portfolio of government and non-government awards for assigned academic departments and ensuring expenditures are compliant with governing regulations, specific award agreements and University policies. Academic department administrators depend on the expertise and leadership of the SRA analyst to inform decisions affecting award management, cost allowability, billing, reporting, compliance and award close out. The SRA Analyst manages approximately 250 awards that represent approximately $25-$35 million in annual research expenditures.     This position is also responsible for performing essential duties including interpreting complex contract language for proper contract and bill plan setup in the PeopleSoft 9.2 Grants Management system, responding to inquiries from the University’s grants community and external sponsors, reviewing costs for compliance, certifying financial reports and timely completing the award closeout process. The SRA Analyst will support the university’s increasing number of international awards and regularly monitor cash receipts for potential currency fluctuations that may adversely affect award budgets and result in financial exposure for the University. This position will also support the accounts receivable process to timely address any incidents of non-payment prior to items becoming collection issues. This SRA Analyst will leverage data analysis to help identify process improvements for increased operational efficiency as well as perform certain duties with a high degree of independence and accuracy. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all our colleagues.
Department
Sponsored Research Accounting
Job Type
Full-Time
Category
Financial Services and Procurement

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