The Industrial Relations Section (IRS) is a leading center for research in labor economics and related fields consisting of approximately 40 faculty, graduate students, research assistants, and administrative staff as well as additional visiting scholars and postdoctoral research associates. The IRS seeks an administrative professional who can create a welcoming, positive, and inclusive environment while completing tasks related to front desk and receptionist duties, purchasing and financial transaction support, communications, and other general office support. The person in this position must use discretion to prioritize and execute tasks in a manner that results in a highly efficient and productive environment through the use of technology and processes. This position also requires the ability to switch between working under close supervision and working independently, depending on the activity. This position reports to the IRS associate director.
Africa World Initiative (AWI) seeks an experienced and committed professional to join its office. Reporting to the Assistant Director, this position will manage a Program Assistant, provide administrative leadership, including message-crafting for internal and external audiences, reconciliation of accounts and budget forecasting using University financial reporting systems, and assisting the Assistant Director with other department-wide responsibilities.The wide variety of tasks will provide the Program Manager with a unique opportunity to positively impact a broad range of new programs and amplify the services offered by the African World Initiative (AWI).
The Ludwig Princeton Branch (LPB) seeks a highly qualified individual for the role of Business and Grants Manager. Reporting to the Sr. Manager, Finance & Administration, the Business and Grants Manager is responsible for managing the complete life-cycle of awards coming thru LPB, purchasing, and departmental financial operations. The Princeton Branch of the Ludwig Institute for Cancer Research (LICR) was established in 2021, with focus on cancer metabolism research. The Branch is currently in expansion mode with regard to financial operations, however expected to reach steady-state in the near future. Potential remote work arrangment for exceptionally qualified candidates.
The Associate Photographer, will play a key role in capturing high-quality images to meet the needs of the Office of Communications. Working closely with University photography, you will assist in various aspects of the photography process, from setting up equipment to editing photos. This role requires a keen eye for detail, creativity, and the ability to work efficiently in a fast-paced environment. This position is temporary. Salary:20-25hrs/week; $35/hr
The M.S. Chadha Center for Global India (CGI) at the Princeton Institute for International and Regional Studies (PIIRS) is seeking a Center Coordinator (CC) to provide detailed, operational assistance for the CGI as a whole during the academic year. The individual will serve as a scheduler and faculty assistant for the Director, be responsible for a variety of administrative and financial support duties for the Center Manager, and manage all Center-related events, workshops, conferences, and meetings. The CC will be responsible for the planning and execution of internal and external publicity for the Center events in coordination with PIIRS and other departments. The position is a benefits eligible, part-time (50% duty time), 12-month position.
Founded in 2015, the Paul and Marcia Wythes Center on Contemporary China (CCC) within the Princeton Institute for International and Regional Studies (PIIRS) advances the study of contemporary China. The Center Manager (CM) of the CCC supports the Faculty Director by executing policy and strategic direction for the Center, particularly in the areas of short- and long-term planning, international initiatives, personnel, operations, and finance. The CM is responsible for the administration of research programming and management; public and other events; development and donor management; and Center publications. The CM ensures that the Center’s affiliated faculty, students, and staff have the necessary resources to carry out their academic, research, and administrative duties. The Director establishes the academic and intellectual direction of the Center, and the CM provides support for the Director’s vision. The CM supervises a Center Coordinator, a part-time copy editor, and 2 research assistants; and oversees budget management; academic programs, and student services; facilities and operations; staff supervision and performance management; and policy and compliance. The CM reports directly to the faculty Director, with a secondary reporting relationship to the Executive Director of PIIRS. The CCC supports a rotating roster of associated faculty and international visitors. Its main offices are located in Wallace Hall.
The Program in Gender and Sexuality Studies (GSS) and the Effron Center for Study of America (EFF) at Princeton University are seeking a Technical & Web Specialist to join each growing academic unit. The Effron Center comprises the Program in American Studies, Program in Asian American Studies, Program in Latino Studies, and fields of study in Indigenous and Native American Studies and American Jewish Studies. This position is part of an active, collaborative environment and reports to the Program Manager in the Program in Gender and Sexuality Studies. The person in this position will provide technical and web support for the people and initiatives of GSS and EFF. They will deliver frontline customer support, maintenance for desktop hardware/software, and web services. They will serve as the main support for the primary computing and audio-visual teaching needs of GSS and EFF, as well as have an active role with communications platforms – website, social, AV storytelling tools -- to help create and showcase the ground-breaking scholarship and meaningful conversations. In addition, the role interacts with teh Office of Information Technology and a network of technical staff across campus. With a focus on customer service, the Technical and Web Specialist will manage day-to-day technical and web operations, including planned and unplanned needs, in the classroom, in event spaces, the Gather Space, the Media Lab, and remotely when applicable. This position will administer desktop computing capabilities, such as new faculty onboarding and critical security protocols, for all faculty, visitors, and staff; enhance and maintain websites in collaboration with WDS, when applicable; establish and support social applications tools; develop and leverage new audio and video capabilities; keep abreast of emerging technologies and makes suggestions to further impact and effectiveness within the Center and with the public; take initiative to assure individuals, events, and projects are appropriately equipped, within budget and timeline. Specific duties, detailed below, include computer hardware and software support; technical support in the in-class, Media Lab, Gather Space, and event venues; website, social platform, and AV applications front-end management, content updates, and development initiatives.
Princeton University Library is looking for a motivated individual to be part of the Physical Collections Receipt and Processing unit. The Sr. Prebindery Assistant ensures that incoming library materials acquired by the university are properly received, recorded, processed, tracked and routed as appropriate to other library units for further processing in the most efficient and cost-effective manner. Rigorously monitoring quality control on all workflows. This position reports to the Supervisor of the Physical Collections Receipt and Processing unit, working within a team of six other employees. Consistent high production, attention to detail and ability to multi-task are essential elements of the position. Princeton University Library is one of the world's leading research libraries. It employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities. The Library supports a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars.
The Department of Public Safety (DPS) is the primary department charged with creating a safe and secure environment at Princeton University. DPS operates 24 hours a day, 365 days a year, and is comprised of 111 staff members. The department consists of professional University police, security officers, dispatchers, and administrators dedicated to providing best-in-class service to the community. DPS was originally recognized and awarded Law Enforcement Accreditation from the Commission on Accreditation for Law Enforcement Agencies (CALEA) in July 2015 and subsequently awarded reaccreditation status in July 2018 and July 25, 2022. CALEA serves as the “International Gold Standard for Public Safety Agencies” and oversees a rigorous accreditation process. In addition, DPS was awarded accreditation status on March 14, 2019, and subsequently awarded reaccreditation status on March 10, 2022, by the New Jersey State Association of Chiefs of Police Law Enforcement Accreditation Commission (NJLEAC). These awards are a mark of professional excellence and signify that we have earned these distinguished honors through continued compliance with CALEA/NJLEAC Standards. Throughout these processes, we established and implemented policies and practices that meet or exceed the National and State standards, to serve both the Department and the community well in the future. Non-sworn security officers work in several different areas including the main campus, the James Forrestalcampus, Firestone Library, the Princeton University Art Museum, and their off-site storage facility.
Are you passionate about advancing the mission and vision of a world-class academic library? Do you have experience in leading and managing talent in a complex and diverse organization? If so, you might be the perfect fit for the Assistant Director, Organizational Effectiveness role at Princeton University Library. Princeton University Library is one of the world's leading research libraries, serving a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Its holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. The Library employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities.
Housing and Real Estate Services (HRES) is seeking to fill the role of the Student Housing Occupancy Management Coordinator who will be a member of the team that develops, implements, evaluates, and maintains systems and processes for undergraduate and graduate students. This team is responsible for assignment processes, including annual Room Draw, billing, access for students and alumni/ae, and data analytics efforts. This team will provide customer service directly through the HRES organization in coordination with The Service Point (an integrated service center). Princeton University currently has enrolled approximately 7,900 students (5,300 undergraduates and 2,600 graduate students) and employs approximately 6,100 benefits-eligible employees. As a research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching. Interdisciplinary work is vital to Princeton and is reflected in a full spectrum of academic programs. Departments that comprise University Services provide an integrated set of services to students, faculty and staff. In addition to HRES the division includes Campus Dining; Campus Support Services; Conference and Event Services; Business Services; Print and Mail Services; Transportation and Parking Services; The Service Point, and University Services administrative offices inclusive of Communications, University Services IT, Finance and the Office of the Vice President. Reporting to the Associate Director for Occupancy Management in HRES, the Student Housing Occupancy Management Coordinator is responsible for administering and coordinating housing space assignment, billing, and record systems for approximately 5,200 undergraduate students and 1,800 graduate students during the academic year, managing projects on an ongoing and ad-hoc basis. The Coordinator must be able to work independently, accurately, and with discretion in a fast-paced University office. The Coordinator will provide combined support to enhance the online and in-person experience for our customers, assist with resolution of issues quickly and effectively, and will also participate in initiatives to support cross functional customer service initiatives within the University Services organization. The successful candidate must have strong multi-tasking experience, with excellent communication skills, both written and oral. Additionally, the Coordinator must be highly organized, detail-oriented, have a positive attitude, pleasant demeanor, and serve as a welcoming agent in the HRES office for the student housing area. The scale of student housing operations at Princeton is unique and diverse and the University’s Strategic Framework Plan and Campus Plan have committed to the expansion of the undergraduate student body by 500 students between 2022 and 2026. The department’s business processes have largely been digitized. These processes include work in the keyless lock entry system for all dormitories and annexes, the housing management system, and the Service Now at Princeton (SN@P) case management system for undergraduate and graduate housing inquiries. The Coordinator will play an integral role in the department’s efforts to ensure that its business processes and functions continue to align with the goals of the student life program. In order to achieve success, the Coordinator will need to work easily and effectively with all members of the University community, students, parents, alumni, and campus partners.
Princeton University Library (PUL) seeks a highly skilled, dedicated, knowledgeable specialist to support electronic resources management, discovery, and access. Reporting directly to the Assistant Director, Electronic Resources Management & Strategies, the Electronic Resources Specialist (ERS) is responsible for management, organizational and administrative tasks, information gathering, patron support, and troubleshooting access issues related to Princeton University Library’s e-resources collections and the e-resources lifecycle (from discovery, through trials and testing, selection, licensing, acquisition, access facilitation, authentication and remote-access verification, technical setup, evaluation, monitoring, troubleshooting, and renewing). This position works closely with subject librarians, maintains vendor relationships, contacts vendors regarding new e-resources and pricing, maintains e-resources information, configures technical setups, tests access and functionality, and provides assessment and evaluative reports based on usage data, relevant costs, patron feedback, and publishing criteria. Princeton University Library is one of the world's leading research libraries, supporting a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Its holdings include more than 7 million printed volumes, 85 thousand manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. The Library employs a dedicated and knowledgeable staff of more than 300 staff working in a large central library, 9 specialized branches, and 3 storage facilities.
The Project Manager for Strategic IT Initiatives is responsible for successfully managing multiple, complex, cross-departmental projects that involve changes to business processes, selection of software solutions, and IT system implementations. This project manager position carries the responsibility of leading academic and administrative departments, technical staff, and user communities through a variety of campus-wide IT projects. This senior-level project manager reports to the Strategic IT Consulting Manager in the Project and Technology Consulting Office of the Office of Information Technology. This is a 3-year, benefits-eligible term position.
The John H. Pace Jr. '39 Center for Civic Engagement makes service and civic engagement a central part of the Princeton student educational experience, supporting students learning from service through sustained community engagement, experiential learning, and programs that introduce students to communities. The Communications and Marketing Specialist is responsible for developing creative and effective messages and products to promote service at Princeton and to increase student involvement in service. Content development and production executed across traditional and digital channels is a primary responsibility of this role. Elevating students’ learning from service through a lens of equity and anti-racism and community partnerships is a priority. The Communications and Marketing Specialist will encourage, support, and invite diverse perspectives in a commitment to the Pace Center's values and its vision to have Princeton University students make the world more equitable. The position reports to the Senior Associate Director.
The Director of Administrative Budget Planning plays a critical role in production and management of the university’s annual operating budget. Reporting to the Assistant Vice President for Planning, Budget, and Analysis in an office of nine staff, and managing three budget analysts, the DABP oversees central operating budgets and allocations that total some $1.9B of the university’s overall annual budget. Leadership of outreach efforts to facilitate a rigorous and enhanced budgeting process and improve the accuracy, frequency, and timespan of updated projections is another key role of the DABP. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all our colleagues.
Princeton Materials Institute (PMI) is seeking an Assistant to provide high level administrative support for PMI. In addition, this position will also provide administrative support to the Institute Director and Executive Director. The position reports to the Administrative Office and Academic Program Coordinator and serves as the primary contact for administrative functions of the Institute. The position will be a primary contact between central offices of the University and the Institute’s main office. The individual serves as a resource for faculty, staff and students on policy and procedure within the Institute and will serve as the primary point of contact for the Institute Director’s office. Maintaining confidentiality is a requirement for this position. The candidate will be expected to successfully perform the following:
The Summer Day Camp General Counselor role is important to the structure and environment of the Summer Day Camp program. General Counselors are responsible for the safety and well-being of every child in their group. Each counselor will be placed with an age group. The level of enthusiasm and energy that the general counselor brings to camp each day will determine the amount of fun and excitement the campers will have at Princeton University. This position is temporary.
The Urban Nexus Lab (https://ramaswami.princeton.edu/) at the Department of Civil and Environmental Engineering in conjunction with the Metropolis Initiative (https://metro.princeton.edu/) is looking for an Administrative Assistant to provide writing, basic data entry, and event logistics support during the academic year. The individual will provide writing support to Dr. Anu Ramaswami (e.g., taking dictation, converting voice memos to text), conduct basic data entry tasks related to various topics in the US and internationally for the Urban Nexus Lab, and assist with events related to the Metropolis Initiative. The position is a 50%, 12-month position.
The Faculty/Grants Assistant provides full administrative support to several heavily-research active senior and junior faculty members and their research groups. The role manages administrative, teaching, financial, and sponsored research tasks for the faculty and research group members including scheduling, travel planning, providing course support and liaising with students, processing expenses, ordering lab equipment and supplies, tracking lab purchase orders, providing in-depth and frequent assistance with grants management activities, and preparing timely financial reports. The Faculty/Grants Assistant plans, organizes, and reconciles heavy travel and speaking schedules, including the creation of detailed itineraries; manages calendars, mail, e-mail inboxes and frequent phone calls; organizes weekly and annual meetings and events/conferences; updates faculty websites; proofreads, edits and organizes research progress reports, letters of recommendation, proposals, faculty research publications, technical articles, abstracts, manuscripts, book chapters, and editorial reviews; processes reimbursements and travel vouchers for faculty, research staff and visitors; orders equipment and supplies and tracks purchases for research labs; and assists faculty members with teaching duties by managing course information in various systems, photocopying course materials, and arranging meetings between students and faculty. The role's grants management activities require careful analysis and attention to detail. Responsibilities include overseeing the effective management of several millions of dollars in grants and unrestricted accounts; creating, preparing and entering in electronic grants management systems all non-scientific data for grant applications; in coordination with grants managers, assisting with the creation of budgets and budget justifications; collaborating with internal and external Principal Investigators and co-PIs to ensure that proposal guidelines are followed and materials are submitted in a timely manner; and managing and projecting for spending on federal and corporate sponsored grants as well as unrestricted accounts in research funding.
Princeton Language and Intelligence (PLI) seeks a temporary Project Coordinator for the PLI blog and other administrative tasks. Princeton Language and Intelligence (PLI), a Princeton University initiative, seeks to develop fundamental understanding of large AI models; enable their application to research and education across academic disciplines; and study societal and ethical implications of AI as well as develop methods to avert any harms. PLI is committed to keeping AI expertise and know-how in the public sphere.