Administrative and Professional Jobs at Princeton

Princeton University’s Office of Finance and Treasury seeks an accomplished procurement specialist for a position in the central Procurement Services function. This role requires an influential and capable individual who can exercise good judgment, collaborate effectively, and drive process improvements across the Source-to-Pay (S2P) lifecycle while balancing the demanding and challenging requirements of a dynamic, world class education and research institution. The procurement specialist employs a consultative approach, collaborating with campus partners to educate, guide, and influence best practices. The individual in this role is expected to exercise high levels of judgment, wisdom, and initiative to enhance value, minimize risk, and expand the use of diverse suppliers. In support...

Princeton University’s Office of Finance and Treasury seeks an accomplished procurement leader for the position of Senior Category Manager in the central Procurement Services function. This role requires an influential individual capable of driving transformational change and leading the efforts to build category management oversight. This role will be responsible for a variety of complex categories which may include research, technology, and business services. The ideal candidate will demonstrate versatility across a range of categories. This role is expected to deliver measurable value to the University. This includes leading strategic sourcing projects, providing procurement leadership for projects sponsored by senior University leaders, and negotiating complex contracts. Blending...

The Art Museum seeks a 9 – 12 month temporary Development Associate in the Art Museum’s development department. The position will initially be 80% effort (M – Th), moving to full-time around the beginning of November. Reporting to the Systems Analyst, the Development Associate is an integral member of the Museum’s development team. This position is responsible for ensuring the integrity of the data, timely processing of gifts, and management of data extraction, including list segmentation and reporting, providing financial analysis, and reporting to help inform strategy and data-driven decision-making. They will also provide excellent customer service via phone and email to current and prospective members. They will assure the fulfillment of membership and donor benefits; update and...

The Subcontracts Administrator (SA) will serve as a member of the team in the Office of Research and Project Administration (ORPA), reporting to the Subcontracts Manager, to provide timely, high quality, and coordinated research administrative services to University faculty and staff. The SA, as a member of the University’s central organization charged with overseeing the institution’s research administration processes, is primarily responsible for preparing, negotiating and overseeing subcontracts (i.e., third party agreements conveying programmatic responsibility under sponsored programs). The SA is responsible for advising and assisting department administrators, principal investigators, and staff relating to subcontracting on sponsored programs; interpreting and explaining award...

We are looking for a highly motivated, adaptable, and skilled Facilities Manager for the Department of Molecular Biology at Princeton University. The Facilities Manager for the Department is responsible for all space-related tasks, including but not limited to moves, construction and renovation, and infrastructure, under the direction of department leadership.

The Program Manager, Commissioning creates planning and management oversight of Capital Projects in-house Tech Teams, consisting of Project Engineering and Building Commissioning processes and related survey, testing and systems turnover requirements, to prepare construction projects for final occupancy. Reporting to the Program Executive, Office of Capital Projects (OCP), manage the Quality Control/Quality Assurance responsibilities associated with Facilities Capital Project execution. Assume a leadership role in coordination of Mechanical, Electrical and Plumbing (MEP) design interests for new construction and renovation projects, with emphasis on implementing University energy savings and sustainability standards. Serve in a leadership role on Facilities Committees aligned with...

 A fully accredited facility, University Health Services (UHS) at Princeton University provides responsive, high quality clinical, preventive, and consultative health services to over 8,000 Princeton undergraduate and graduate students and their dependents, and occupational health services to Princeton University faculty, staff, and employees. An integrated, evidence-informed model guides all UHS practices and services. UHS leverages clinical encounters and prevention efforts into meaningful opportunities for our members to learn about and adopt healthy living practices. UHS also supports a public health approach that prevents or responds rapidly to illness outbreaks and injury, and advances, preserves, or restores students’ capacity to take full advantage of their education. UHS’s...

Princeton University runs the PeopleSoft Campus Solutions (CS) and Human Capital Management (HCM)Enterprise Resource Planning (ERP) applications. The security architecture for these applications is complex, critical, and purpose-built. TheLead ERP Security Administrator is an expert in PeopleSoft security and is responsible for designing and administering security for these applications. This role is responsible for: - Providing thought leadership on PeopleSoft security administration.  - Designing, configuring, testing, deploying,and maintaining access and security for users, responding to changes in business practices, and in support of upgrades and enhancements to the CS and HCM applications. - Ensuring the ERP system complies with internal controls and external regulations. -...

Reporting to the dean, the college office coordinator is an integral member of the college staff, working closely with the head of college, dean and other staff members to support an increasingly complex college program. The coordinator provides administrative support for the dean, assistant dean for student life, assistant dean for studies, and head of the residential college. The office coordinator has overall responsibility for maintaining confidential student files; actively manages permanent files and records using an online database; and is responsible for indexing, classifying, and archiving documents. Responsible for sensitive triage of student and parent calls and visits to the college office, exercising judgment about when urgency of situation requires escalation. Coordinates...

The Princeton University Office of Communications is seeking a creative, driven, detail-oriented and thoughtful Social Media Specialist to engage with Princeton’s followers on social media and produce compelling content that aligns with the University’s strategic initiatives. The Social Media Specialist must have excellent judgment and be sensitive to confidential matters.  For full consideration, applicants should include a cover letter with links of three recent social media posts.  

Provides full administrative support to several heavily-research active senior faculty members, along with their lab group members, combined. The assistant will also support a large DOE EFRC center grant. The assistant manages all administrative, teaching, financial, and sponsored research tasks for the faculty and research group members including scheduling, travel planning, providing course support and liaising with students, processing expenses, ordering lab equipment and supplies, tracking lab purchase orders, providing heavy and frequent assistance with grants management activities, and preparing timely spending projections. The assistant plans for, organizes, and reconciles heavy travel and speaking schedules, including the creation of detailed itineraries; manages calendars,...

The Geosciences seeks a reliable and energetic Faculty Assistant to provide administrative support to 6-8 faculty members and their research groups. The Faculty Assistant will need to be adaptable to the changing needs of the department, which is relocating to a new building in Spring 2025. Responsibilities will include ordering lab supplies in a timely and accurate manner, arranging research and conference travel for group members, organizing and supporting events and seminars, and other duties and special projects as assigned, particularly with respect to the department’s move planning process.  This is a one-year term position which may be renewed for an additional year.

Princeton University’s Department of Facilities, Office of Capital Projects (OCP), seeks an Interior Design Project Manager to join a dynamic team of professional project managers. This role is a member of a robust design and project management team who collaborate with the Office of the Vice Provost for Space Programming and Planning, the University Architect, Academic Department Managers, University Services, Capital Project Program and Project Managers, and with colleagues from other Facilities departments. The Interior Design Project Manager is instrumental in successfully executing multiple projects within his or her portfolio simultaneously and quickly. He or she will be responsible for projects from the selection of furniture for a faculty office to being part of a team for...

The Department of Physics seeks a Grants Manager to assist with pre-award (proposal submission) and post-award management of sponsored research projects for 12 Physics PIs (as well as their groups which include researchers, technicians, post docs, graduate students and undergraduate students. This also includes monitoring the PI's startup and rebate programs. In addition, Grants Manager processes and approves journals, approves NPOs (non-PO payments), approves Concur reports, works with the graduate administrator to assign chartstrings for graduate students, and other duties as assigned.

Transportation and Parking Services (TPS) administers the University’s parking and campus transportation programs, oversees the management of the University’s 900-vehicle fleet, and leads the University’s planning for pedestrian and bicycle facilities on campus and in coordination with local agencies in multijurisdictional areas. TPS is responsible for all transportation demand management and mobility programs—including the University’s Revise Your Ride commuter incentive programs and bikeshare and carshare services—as well as assigning and permitting University parking, providing event support, parking enforcement, and operating the campus shuttle system, TigerTransit. SUMMARY OF POSITION:Reporting to the Assistant Vice President for Campus Services, the Executive Director for...

This position provides technical and administrative support to the Department of Ecology & Evolutionary Biology on facilities, research labs and infrastructure/operational issues including but not limited to moves, infrastructure issues, construction and renovation. This position will supervise two staff members: Research Operations Administrator and Stony Ford Field Assistant. This position serves as the Department’s Safety Manager creates standard operating procedures and works to ensure compliance with local, state, federal and University regulations. The incumbent manages and coordinates all building maintenance, renovations, moves, transfers, furniture and repair projects. This position is also the department’s Property Manager, and serves as the lead on all export/import issues...

Princeton University’s Office of Capital Projects (OCP), seeks an experienced Project Manager to join our dynamic staff.  The Project Manager will manage capital projects up to approximately $100,000,000, for project categories that may include residential, retail, administrative, academic, and athletic buildings, and facilities. Responsibilities include: - Leading the project stakeholders in the creation of the project parameters (including the value proposition, preliminary project objectives, schedule);- Shepherding the development of the architectural program in consultation with, user group(s) and other stakeholders as appropriate (e.g., the Office of the Vice Provost for Space Programming and Planning;- Coordinating the project schedule with university stakeholders to meet...

The Accelerator seeks a UX Designer to work with team members to develop, deploy, and improve data-intensive applications and processes. Working within the engineering team and as part of a small cross-functional team, this individual will participate in product design and iterative development to support the mission of powering policy-relevant research by building shared infrastructure. This professional will create designs focused on the user, conduct user research and usability testing, and collaborate with cross-functional teams. The term of this appointment is 1 year, with the possibility of renewal based upon satisfactory performance and funding.   A remote work arrangement within the United States may be considered for candidates with the appropriate background and...

The Business Operations Manager is a key part of the Keller Center leadership team working closely with the Executive Director and their Center leadership peers in designing and executing an integrated approach to policy and strategic direction for the Center which includes participating in and contributing to short and long-term planning sessions and helping the Executive Director structure and execute weekly operating meetings. The Business Operations Manager reports directly to the Executive Director, with a secondary reporting relationship to the Director of Academic Administration in the Office of Human Resources. The Business Operations Manager will be a key thought partner to the Executive Director in problem solving operational issues and developing new processes across the...

About BDI The Bridging Divides Initiative (BDI) is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for longer-term to bridge the divides we face as a nation. We do this by 1) producing action-oriented and responsive research to fill existing gaps and empower local leaders; 2) enabling cross-sector collaboration, so individuals and organizations are better prepared to mitigate risk and respond to crisis when it does arise; and 3) helping to drive the policy and community response. Over the past four years, BDI played an essential role in supporting a wide range of actors preparing for...