Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications. 

 

Please note that we’ve updated our interview and hiring process to include communicating with candidates by text message. As your application progresses, you may receive updates via email or text.

 

Don’t see what you’re looking for? Reset or refine your search, or view all staff job postings. 

Staff members help further Princeton’s mission in a variety of impactful ways.

The system cannot access your location for 1 of 2 reasons:
  1. Permission to access your location has been denied. Please reload the page and allow the browser to access your location information.
  2. Your location information has yet to be received. Please wait a moment then hit [Search] again.
Click column header to sort

Search Results Page 1 of 9

Requisition # 2024-18936
Date Posted 16 hours ago(4/23/2024 4:34 PM)
The Communications Coordinator works under the direction of the Program Manager to support and further the mission of the James Madison Program (JMP) through various media. The JMP hosts numerous events, conferences, and programs throughout the academic year necessitating development and distribution of promotional materials, events recordings, and communication to the JMP community of speakers, panelists, participants, and attendees. The Communications Coordinator will assist in all of these areas and also lead the effort to continue production of the JMP Podcast.
Department
Politics
Job Type
Full-Time
Category
Communications and Public Relations
Requisition # 2024-18949
Date Posted 16 hours ago(4/23/2024 3:52 PM)
The Department of Physics seeks a Grants Manager to assist with pre-award (proposal submission) and post-award management of sponsored research projects for 12 Physics PIs (as well as their groups which include researchers, technicians, post docs, graduate students and undergraduate students. This also includes monitoring the PI's startup and rebate programs. In addition, Grants Manager processes and approves journals, approves NPOs (non-PO payments), approves Concur reports, works with the graduate administrator to assign chartstrings for graduate students, and other duties as assigned.
Department
Physics
Job Type
Full-Time
Category
Grants and Contracts
Requisition # 2024-18902
Date Posted 16 hours ago(4/23/2024 3:46 PM)
About UsADR Laboratory is an interdisciplinary group for advanced research at the intersection of design, computation, and robotics; the research contributes to resilient, sustainable, and low-carbon construction outlooks and achievements. At the core of ADR Laboratory’s comprehensive research is investigating human-robot collaborative processes, which tackle fundamental questions related to the future of the design and construction industries and their potential to have a broader impact on inclusive and equitable building culture. ADR Laboratory’s research has been supported by highly competitive grants, including a National Science Foundation’s Future of Work at the Human-Technology Frontier grant. ADR Laboratory’s projects have been recognized with several prestigious international awards including the Canadian Wood Council’s Wood Design & Building Awards and the Global Future Design Awards organized by Architecture Press Release. This position is temporary.
Department
Architecture
Job Type
Temporary
Category
Research and Laboratory
Requisition # 2024-18939
Date Posted 17 hours ago(4/23/2024 2:43 PM)
The senior associate director, procurement operations is accountable for directing all operational activities in support of the Procurement Services organization. Spanning the management of the University’s expense program, the supplier information management program and the accounts payable functions, the leader will drive operational synergy across all three functions leveraging an established team to provide timely, efficient, accurate and well controlled processing of all university requests to establish new suppliers, request reimbursement and disburse payment to vendors and other payees providing goods and services to the University. To achieve this goal, the individual will direct the daily operations of the Operations function including providing leadership to the Operations team and activities, ensuring consistent application of internal controls and adherence to University policies, maintaining processing compliance with established Service Level Agreements (SLA’s) and supporting a broad range of stakeholder inquiries and requests. As the University’s subject matter expert and authority on expense management, disbursement and supplier data related processes, the role  is also responsible for driving continuous improvement and transformation efforts across all Operations processes including T&E & disbursements policy, processes and compliance, invoice matching and automation, payment processing and tax reporting and compliance. In addition, the individual will partner with the Procurement Services leadership team to identify and implement strategic and innovative payment solutions that support the University’s growing and diverse payment requirements. The role requires an experienced leader capable of quickly shifting between the hands-on transactional processing duties of a traditional operations department and providing strategic leadership for an organization rapidly transforming itself. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all our colleagues.
Department
Procurement Services
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2024-18933
Date Posted 1 day ago(4/22/2024 8:24 PM)
The Princeton University Art Museum seeks applications for the role of Digital Asset Coordinator. Reporting to the Manager of Art Information, the Digital Asset Coordinator will work in collaboration with staff from across the institution to facilitate the Museum’s ongoing digital asset management program, which is focused on the storage, description, distribution, and retention of the Museum’s digital assets, including images, video, audio, and documents. In addition, this position will play an important role in supporting the Museum’s expanding creation and delivery of digital experiences online and on-site. About the Museum With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, home to collections that have grown to include more than 115,000 works of art ranging from ancient to contemporary art and spanning the globe. Committed to advancing Princeton’s teaching and research missions, the Museum also serves as a gateway to the University for visitors worldwide. The Museum currently presents exhibitions in its two downtown venues (Art on Hulfish and Art@Bainbridge) and is touring collections exhibitions nationally and internationally. When the Museum opens its dramatically reconceived building, scheduled for spring 2025, it will initiate a new exhibitions program with annual exhibitions on-site and on tour. To learn more about the Princeton University Art Museum, visit artmuseum.princeton.edu
Department
Art Museum
Job Type
Full-Time
Category
Arts and Museum Administration
Requisition # 2024-18934
Date Posted 5 days ago(4/19/2024 1:28 PM)
The Contract Administrator promotes a high degree of professionalism in cradle-to-grave (source-to-pay) procurement activities, minimizing risks to Facilities and the University while meeting procurement objectives and ensuring compliance with policies and procedures.  The Contract Administrator collaborates with Facilities stakeholders in assigned categories to ensure basic ordering agreements (BOA’s), requisitions, release orders, contracts and payments are transacted efficiently and effectively.  The portfolio of a Contract Administrator consists of approximately 10 BOA’s and 75 contracts with an overall value up to $250M and includes a mix of design services contracts (up to $5M), construction contracts (up to $25M) and other types of contracts.  The Contract Administrator reports to the Manager, Facilities Procurement Office (FPO), who is a direct report of the Director, FPO. FPO provides procurement support for all design, construction and related services and is part of the Facilities Finance and Administrative Services (FFAS) department embedded within Facilities.   FFAS is responsible for providing shared services to all Facilities partners as well as the broader University community.
Department
Facilities Fin & Admin Srvcs
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2024-18927
Date Posted 5 days ago(4/19/2024 9:45 AM)
Princeton University seeks an experienced, dedicated professional to fill the role of Administrative Assistant in the Facilities Finance and Administrative Services department. The Facilities Finance and Administrative Services (FFAS) department, embedded within Facilities, is responsible for providing shared services to all Facilities clients as well as the broader University community.  Reporting to the Assistant to the Assistant Vice President and Office Manager, FFAS, (AOM) this position has a broad set of responsibilities to include supporting multiple executive directors within the FFAS department, as well as helping coordinate the day-to-day general operations of the department. As part of a large and busy department, this position shares in the responsibility to support the central office function during business hours and to provide service and support to the organization by problem solving, scheduling meetings, ordering supplies for the department, and booking and reconciling travel. In addition, the Administrative Assistant will provide back-up support to the AOM. This individual must embody the Facilities core values: teamwork, innovation, integrity, inclusiveness, respect, and sustainability; as well as service orientation, resourcefulness, dependability, and approachability while exercising the utmost discretion. The position will require strong problem-solving skills and the ability to multi-task at a high level to assist the FFAS team.
Department
Facilities Fin & Admin Srvcs
Job Type
Full-Time
Requisition # 2024-18896
Date Posted 6 days ago(4/18/2024 10:00 AM)
The Accelerator seeks a dedicated Director Program Management and Strategy to be responsible for internal organizational management, partnership development, strategic communications, and personnel management to support the organization's programs. Reporting to the faculty director, this individual will play a central role in ensuring that organizational strategy and priorities are clearly defined and effectively implemented. The Director Program Management and Strategy will be responsible for substantial components of programs and make decisions and recommendations that are authoritative and have an extensive impact on the organization. They will be a key member of the leadership team and will participate in and lead policy and management decisions. This dynamic individual will make sure that work streams are connected that may otherwise remain siloed. Representing the organization to potential partners and identifying opportunities to advance mutual goals, this individual will forge relationships and provide recommendations to the faculty director and advisors. The Director Program Management and Strategy will collaborate with the faculty director and other stakeholders to develop new opportunities for partnerships, funding, and project expansion while also expanding existing ones. The role demands a creative and foresighted person who can exercise mature judgment in planning, organizing, and guiding novel and extensive programs and activities with numerous stakeholders. They will negotiate critical decisions with internal and external senior leaders, and work on complex technical matters, as well as managing relationships with external entities.
Department
Schl of Public & Int'l Affairs
Job Type
Full-Time
Category
Academic Administration
Requisition # 2024-18924
Date Posted 7 days ago(4/17/2024 4:25 PM)
The Senior Associate Director is a collaborative, results-driven professional leading the administrative operations of the Pace Center for Civic Engagement. The Pace Center aims to make service central to the Princeton student experience and the Senior Associate Director has primary responsibility to assess, establish, and implement the practices, policies, processes, systems, and messages that support the center's goals to be a resource to campus, to support intentional learning, to facilitate inclusivity in service, and to develop purposeful community partnerships. The Senior Associate Director leverages and implements comprehensive communications and technology strategies for the center, analyzes and manages departmental financial and budget matters, manages the departmental information platforms and technology, and manages the human resources of the center to ensure a positive workplace for staff to thrive. The successful Senior Associate Director has expertise in communication, project management, and problem-solving and is able to be agile, listen, pivot, and respond responsibly with thoughtful and targeted solutions meeting the needs of staff and students. A significant part of this role is making connections across programs and with campus partners to ensure operational efficiency and compliance. The Senior Associate Director reports to the Executive Director of the Pace Center and supervises a team who support communications, finance and human resources, office management and facilities, and information technology.
Department
Pace Ctr for Civic Engagement
Job Type
Full-Time
Category
Student Affairs and Services
Requisition # 2024-18860
Date Posted 7 days ago(4/17/2024 1:49 PM)
As a member of Facilities Operation, under the direction of the Director of Site Protection, and working collaboratively with other University departments, the Manager, Security and Access Controls leads the daily operations of campus physical access control and security systems applications, administration, database management. Additionally, the Manager is responsible for oversight of preventive maintenance programs, installation and repair of all systems peripheral devices and hardware. This position is also responsible for the development and management of budgets for labor, materials, services, and other necessary expenditures, to include both operating budgets and major maintenance funds for major repairs replacements and upgrades, prepare and present budgets to secure funding for upgrades or new initiatives. The Manager has seven direct reports: electronic access control and security systems shop supervisor, Lock shop supervisor, three systems administrators, a physical security specialist, a technical design reviewer and supports ten system repair technicians/Locksmiths. This position performs other duties as assigned.
Department
Site Protection-Administration
Job Type
Full-Time
Category
Facilities Management and Physical Plant
Requisition # 2024-18893
Date Posted 7 days ago(4/17/2024 10:40 AM)
The Department of Mechanical and Aerospace Engineering is seeking a Research Assistant to help in designing high pressure ammonia combustor to reduce NOx emissions. Eligible applicants should have a bachelor or master’s degree in mechanical and/or Aerospace Engineering and some research experience in high pressure combustion. This position will work under the supervision of research staff and faculty, and requires 10-20 hours per week. The assignment is temporary and will be effective as soon as possible through Aug. 30th, 2024.
Department
Mechanical & Aerospace Eng
Job Type
Temporary
Category
Research and Laboratory
Application Deadline
4/30/2024
Requisition # 2024-18898
Date Posted 7 days ago(4/17/2024 8:59 AM)
The AOD Clinician and Prevention Specialist is a new role within University Health Services, providing expertise across the intersections of well-being, mental health and alcohol and substance use. The individual in this position would be situated across the UHS departments of Counseling and Psychological Services (CPS,) Health Promotion and Prevention Services (HPPS), and Medical Services, reporting directly to the Associate Director of CPS, with a dotted reporting line to the Associate Director of HPPS. The AOD Clinician and Prevention Specialist will act as the primary provider and administrative lead of BASICS (Originally Brief Alcohol Screening and Intervention for College Students; at Princeton, BASICS is Balancing Alcohol and/or Substance use to Improve Campus Success). BASICS utilizes motivational interviewing to assist students in reducing the harmful effects of their alcohol and/or cannabis use. The AOD Clinician and Prevention Specialist will provide direct clinical services to our undergraduate and graduate student population and contribute to AOD harm reduction efforts out of HPPS. The AOD Clinician and Prevention Specialist will serve as a liaison between CPS, Medical Services and HPPS on AOD harm reduction and treatment. As part of that liaison role, the person in this position will work with Medical Services in their efforts to screen and refer students with alcohol and/or substance use issues that present in the primary care or medical urgent care setting. Also, this clinician will be the main contact for follow-up between staff across these areas around students identified as having concerning patterns of substance use.   For full consideration, please submit a resume and cover letter with your application.
Department
Health Services
Job Type
Full-Time
Category
Health Services
Requisition # 2024-18763
Date Posted 1 week ago(4/16/2024 4:40 PM)
The Enterprise Infrastructure Services team strives for 3 simple goals: work together to make great (reliable, fast, secure) infrastructure services happen every day, build and sustain a culture of continuous improvement, and have fun doing it. Our team takes great pride in everything we do for one of the best universities in the world.   Currently, we are looking for a highly motivated IT infrastructure-focused program manager who has experience leading complex IT infrastructure deployments across multiple locations. Project duration ranges from months to multiple years and aligns with major campus initiatives and major building construction and renovation work on the campus.   Network services program manager will be responsible for tactical & strategic view of all Network services project planning, scheduling & carrying out specific activities to drive a program forward. Additionally, you will also take responsibility for managing the logistics of network services.  You will be the main point of contact for the Office of Information Technology and work closely with our colleagues in the Office of the Vice President for Facilities (University Architects, Capital Projects, and Facilities Operations). You will also work with external design and construction professionals in various and concurrent new building planning and construction, major building renovations, and other maintenance projects. 
Department
Enterprise Infrastr Services
Job Type
Full-Time
Category
Information Technology
Requisition # 2024-18907
Date Posted 1 week ago(4/16/2024 3:31 PM)
The Senior Network Security Engineer provides a leadership role in delivering advanced network routing and switching services to the University community. This position ensures the availability, integrity, security and reliability of mission critical networking and switching services. This position is primarily involved with network switching, routing and security infrastructure management.As a member of the Network Routing and Switching group, the senior engineer is also responsible for managing and monitoring network infrastructure, analyzing and resolving network problems, and regularly improving network and switching infrastructure. As a key resource of the Network services team, the senior engineer plays a crucial role in enabling and supporting the research, teaching, and administrative mission of the university.
Department
Enterprise Infrastr Services
Job Type
Full-Time
Category
Information Technology
Requisition # 2024-18899
Date Posted 1 week ago(4/16/2024 3:27 PM)
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. Princeton University Athletics is seeking a qualified candidate for the Assistant Director of Athletics Creative Content who will work as part of the Princeton Athletics External Relations unit to lead, develop and create video content promoting Princeton’s 38 teams across multiple platforms. The assistant director will report to the Assistant Director of Athletics, Multimedia and Broadcasting.
Department
Athletics
Job Type
Full-Time
Category
Athletics
Requisition # 2024-18904
Date Posted 1 week ago(4/16/2024 11:14 AM)
What if you could have an impact on the future of embedded operating systems? If that idea appeals to you, Princeton University's Research Computing department is recruiting a Research Software Engineer to join the fast-growing RSE group. In the RSE Group, we collectively provide computational research expertise to multiple divisions within the University. As a central team of software experts, we are focused on improving the quality, performance, and sustainability of Princeton's computational research software. Our group is committed to building collaborative and inclusive environments in which the best software engineering practices are valued, and to sharing and applying cross-disciplinary computational techniques in new and emerging areas. In this position, you will become an integral part of Amit Levy's group in the Computer Science department. Your main responsibilities will involve building a hardware-based infrastructure, developing tests, debugging, refactoring, and developing code for the TockOS project. TockOS is an embedded operating system designed for low-power microcontrollers. It prioritizes security, extensibility, and reliability. Developers can build sensor networks, security-critical devices, and wearables while conserving battery life.  If you have a background in operating systems, drivers, system software, DevOps, and an interest in the Rust programming language, you have the right skill set to immediatelyimpact multiple high-profile research projects. This role functions within a dynamic, supportive team environment that permits diverse backgrounds to thrive, including those wanting to make a career change and those with non-traditional career tracks, educational paths, or life experiences. If this environment sounds like a strong match or even an exciting challenge, we encourage you to apply and use your cover letter to explain why you would be a good fit for the role. This is a fixed-term position that is guaranteed until March 2026. Based on funding availability and performance, there is a possibility of an extension beyond that date. 
Department
Research Computing
Job Type
Full-Time
Category
Information Technology
Requisition # 2024-18895
Date Posted 2 weeks ago(4/12/2024 6:04 PM)
High Meadows Environmental Institute (HMEI) seeks an extremely capable, poised, and skilled individual for the role of Assistant to the Executive Director. The incumbent will provide high level support to HMEI’s Executive Director (ED), support leadership and governance functions, and contribute to the management and coordination of priority projects and initiatives. The Assistant to the Executive Director is an integral member of HMEI’s senior administrative team at a time of increased visibility and University expectations for the Institute.
Department
High Meadows Environmental Ins
Job Type
Full-Time
Category
Administrative Support
Requisition # 2024-18878
Date Posted 2 weeks ago(4/12/2024 5:15 PM)
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Assistant Coach of Water Polo is to provide quality varsity programs which will challenge and develop the physical, mental and personal abilities of student-athletes of Division I programs.
Department
Athletics-Coaches
Job Type
Part-Time
Category
Athletics
Requisition # 2024-18867
Date Posted 2 weeks ago(4/12/2024 5:00 PM)
The Office of Health Professions Advising (HPA) at Princeton University is a unit within theOffice of the Dean of the College. HPA supports a diverse undergraduate and alumni population preparing for medical, dental, veterinary, public health, and other health professions.Position Summary:The Assistant Director works in a highly collaborative and supportive team with the HPA Director, Health Professions Adviser, and Administrative Assistant to support approximately 1,200 undergraduates and alums preparing for health professions careers. Working with some of Princeton’s most motivated undergraduates and alums through individual and group advising, the Assistant Director will guide advisees in their academic and co-curricular choices; monitor their progress through the premed/pre-health experience; help them develop their personal narratives in preparation for their future careers; raise their awareness of the diverse opportunities within health professions; and refer them to other resources on campus, as appropriate. When the application season arrives, the Assistant Director provides comprehensive support to a cohort of applicants, including meeting with them and drafting their composite letters of recommendation.The Assistant Director is also responsible for event programming and coordinating the Health Professions Advising Peer Adviser program and peer leaders in the Jock Docs student-athlete network. The Assistant Director will be expected to collaborate with a broader advising team within the Office of the Dean of the College, including faculty advisers and professional staff in the residential colleges and Programs for Access and inclusion. The Assistant Director supports the Director in most functions and leads the office when the Director is absent.
Department
Office of the Dean of College
Job Type
Full-Time
Category
Academic Administration
Requisition # 2024-18863
Date Posted 2 weeks ago(4/12/2024 4:53 PM)
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Assistant Coach of Field Hockey is to provide a quality varsity program which will challenge and develop the physical, mental and personal abilities of student-athletes of a Division I program.
Department
Athletics-Coaches
Job Type
Part-Time
Category
Athletics

Connect With Us!

Join our Talent Network to receive updates about working at Princeton.

Princeton University job offers are contingent upon the candidate’s successful completion of a background check, reference checks, and pre-employment screening, as applicable.


If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs, please contact accounts@icims.com.


Go to our careers site.