Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications. 

 

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Search Results Page 1 of 7

Requisition # 2021-13557
Date Posted 14 hours ago(10/16/2021 11:16 AM)
The Department of Chemistry seeks an energetic individual for a Faculty Assistant position to provide full administrative support to several senior faculty members, along with approximately 40-50 lab group members, combined. The assistant will manage all administrative, teaching, financial, and sponsored research tasks for the faculty and research group members including scheduling, travel planning, course support, processing expenses, ordering supplies, tracking purchase orders, grants management, and spending projections. This will also include the creation of budgets and justifications, organizing grant applications, and utilizing electronic grants management systems. This individual will also assist with publications, reports and other communications. This is a limited term position, for 18 months, and may be renewed based on performance and funding. The final candidate will be required to successfully complete a background check.   
Department
Chemistry
Job Type
Full-Time
Category
Administrative Support
Requisition # 2021-13556
Date Posted 1 day ago(10/15/2021 3:36 PM)
The Senior Business Analyst (BA) works as a member of the Custom Solutions and Integrations team within the central IT department at Princeton University. As part of this team, the Senior BA provides analytical expertise and supports the Software Development Life Cycle for key development projects. For each project, the BA works closely with stakeholders to understand business needs and ensure projects and programs meet these needs; develops and maintains business requirements and specifications; and authors technical and business documentation. With Agile as the team’s primary project methodology, the BA will also facilitate the creation of ‘user stories’ to effectively document application requirements. This position will also be involved in team work to create data models, user interfaces, and testing plans, as well as assess business processes for possible improvements.
Department
Software and Application Svs
Job Type
Full-Time
Category
Information Technology
Requisition # 2021-13547
Date Posted 4 days ago(10/13/2021 12:26 PM)
 The Assistant Executive Director Championships/Sports administration works closely with Ivy League administrators and coach groups to address all aspects of each sport’s administration, including officiating, scheduling, playing and practice regulations, health and safety matters, and championships.  The successful candidate must be proficient with technology, creative in providing solutions to complex and sensitive issues, and be able to work both independently and in a team setting to efficiently meet established goals and deadlines. Candidates must also have excellent organizational skills, strong written and verbal communications skills, be self-motivated and show initiative.  The position reports directly to the Senior Associate Executive Director for Championships/Sports Administration. The position is a member of the Ivy League office staff, located on Princeton University’s campus https://ivyleague.com/index.aspx      
Department
Council of Ivy Grp Presidents
Job Type
Full-Time
Category
Athletics
Requisition # 2021-13530
Date Posted 4 days ago(10/12/2021 5:04 PM)
The School of Public and International Affairs (SPIA) seeks applications for the position of Director of Finance and Budget. Reporting to the Associate Dean of Administration, Finance, and Planning, and managing a staff of three finance professionals, the Director is tasked with oversight of the entire financial portfolio of the School—the single largest and most complicated academic department budget on campus, totaling in excess of $95 million per annum—and entails primary responsibility for budgeting, forecasting, monitoring, and reporting on a wide range of endowed funds, term funds, general funds, grants, and sponsored contracts.
Department
Schl of Public & Int'l Affairs
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2021-13545
Date Posted 4 days ago(10/12/2021 4:17 PM)
The Office of Diversity and Inclusion- Campus life https://campuslife.princeton.edu/campus-life-units/office-diversity-and-inclusion has opening for an Administrative Assistant. The Administrative Assistant provides primary administrative support to the Dean for Diversity and Inclusion and supports the budgetary, contractual, and scheduling functions of the Office of Diversity and Inclusion-Campus Life and two University centers (Carl A. Fields Center and the Gender + Sexuality Resource Center). Working closely with departments reporting the Dean, Campus Life, and other campus units, the Administrative Assistant will play a critical role in the daily operations of an energetic, fast-paced, and collaborative environment.
Department
VP for Campus Life
Job Type
Full-Time
Category
Administrative Support
Requisition # 2021-13543
Date Posted 4 days ago(10/12/2021 3:29 PM)
The Princeton University Art Museum seeks applications for Gallery Attendants to work at Art@Bainbridge, a gallery housed in the carefully restored colonial-era Bainbridge House at 158 Nassau Street in downtown Princeton NJ and at Art on Hulfish, a photo forward exhibition space at 11 Hulfish Street also in downtown Princeton. This visitor focused position provides the opportunity to work within the context of an art museum that is intimate in scale yet expansive in scope, supporting a dynamic exhibition program and an array of educational initiatives. As part of the Education Team, Gallery Attendants are responsible for providing a welcoming and engaging experience for all visitors. With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 112,000 works of art ranging from ancient to contemporary art and spanning the globe. Committed to advancing Princeton’s teaching and research missions, the Art Museum also serves as a gateway to the University for visitors from around the world. The Museum’s main building is currently closed for the construction of a bold and welcoming new building, designed in partnership with Sir David Adjaye and slated to open in late 2024. To learn more about the Princeton University Art Museum, visit artmuseum.princeton.edu.
Department
Art Museum
Job Type
Temporary
Category
Food Services and Dining
Requisition # 2021-13538
Date Posted 4 days ago(10/12/2021 3:07 PM)
Visual Resources (formerly called Slides and Photographs and the Visual Resources Collection) of the Department of Art and Archaeology has existed since the late 19th century. The original mission of VR was the provision of images for the support of the department curriculum and research. This role has evolved to include the digitization and publication of the unique archival collections held by the department and the support of new methods of scholarship within the fields of art history and archaeology.Visual Resources seeks an innovative and service-oriented information professional to expand this progress to include the development and publication of digital applications utilizing the latest technologies for departmental curriculum and scholarship. The position will also increase the awareness and utilization of digital methods to advance the exceptional scholarship of one of the nation’s oldest art history departments. To be considered for this opportunity, a cover letter is required and can be submitted as an iForm in the application process.
Department
Art and Archaeology
Job Type
Full-Time
Category
Information Technology
Requisition # 2021-13518
Date Posted 4 days ago(10/12/2021 1:58 PM)
The Princeton University Investment Company (“Princo”) is seeking a talent business analyst with a passion for technology and an interest in investing or the financial industry. This individual will work closely with the investment and operations teams and document business requirements and recommend solutions to improve organizational efficiency and effectiveness.  The Princeton University Investment Company (“Princo”)Princo is widely recognized as an innovative leader in the investment management industry. We manage the University's $26 billion Endowment through a global network of over 75 investment firms, which span seven asset class groups:- US Equity- Emerging International Equity- Developed International Equity- Independent Return (certain Hedge Funds)- Private Equity: Buyouts and Venture Capital- Real Assets: Real Estate, Energy, and Timber- Fixed Income and Cash Princo is a small, flat organization that values open debate and independent thinking. The entire investment team, from Analysts to the Chief Investment Officer, works together on an open floor plan and makes investment decisions collaboratively. The team actively develops and refines its investment acumen through day-to-day responsibilities: qualitative and quantitative analysis, internal discussion, and meetings with current and prospective managers. Individual focus within one or two of the Endowment’s asset classes cultivates specialized knowledge, while a culture of broad portfolio engagement promotes diverse and complementary learning. The combination of Princo’s distinctive investment philosophy and culture, and the perpetual nature of the Endowment, creates a compelling intellectual challenge. Princo has a long history of superior performance, with returns that have consistently placed in the top percentiles of institutional investors and have outperformed those of Warren Buffett’s Berkshire Hathaway over the past 15 years.
Department
PRINCO
Job Type
Full-Time
Category
Information Technology
Requisition # 2021-13541
Date Posted 5 days ago(10/12/2021 11:58 AM)
Princeton University’s Office of Finance and Treasury seeks an experience financial analyst for the role of Budget Analyst. The Budget Analyst is part of a collaborative team that supports Princeton’s allocation, monitoring, and reporting of University resources in an environment of constantly evolving teaching and research efforts and a diversifying student population.  The incumbent helps the University Office of Planning, Budget, and Analysis compile, analyze, and monitor its $2.4B annual operating budget. Work includes preparation of financial analyses used by the Provost’s Office, Priorities Committee, Office of the Executive Vice President, various Finance and Treasury offices, Trustees, academic and administrative departments, and other parties in the budget and planning process for operating activity. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
Department
Budget
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2021-13535
Date Posted 5 days ago(10/11/2021 6:47 PM)
Princeton University’s Office of Finance and Treasury seeks an experienced finance professional with experience in cash operations for the role of University Cashier. The University Cashier is responsible for the University’s daily cash operations.  Primary responsibilities include: ensuring that all University receipts are efficiently and accurately processed and appropriately accounted for within University financial systems; interfacing with staff in University departments and external banks to ensure proper crediting of receipts; managing the University’s merchant service (credit card) activity and ensuring compliance with payment card industry (PCI) standards; and, maintaining various systems and databases supporting the cash management functions of revenue receipt, forecasting, and document imaging.  This position supports both the Cash Manager and the Director of Treasury Planning & Operations. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
Department
Investment Services
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2021-13536
Date Posted 5 days ago(10/11/2021 6:28 PM)
Princeton University’s Office of Finance and Treasury seeks an experienced risk manager to serve in the role of Director, Risk Management. The Director is responsible for a wide range of strategic and operational activities involving University insurance and risk programs including the the management of the University’s property/casualty insurance program, coordination of claims management activities for all property/casualty claims with insurance carriers,  and the management of third party claims administrators. The Director executes risk management approaches in collaboration with the Office of General Counsel. Activities include adjusting self-handled claims, review of contracts and leases to ensure compliance with University insurance requirements, the oversight and management of all RM department responsibilities associated with the University’s Fleet Safety Program, coordination of the Property Insurance Program, and oversight and management of the University’s self insured workers’ compensation program. The Director represents the Department on a variety of University committees and work groups, and for provides day- to- day risk management advice and support as requested to academic and administrative departments and student and alumni  groups in line with University policies and guidelines. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
Department
Risk Management
Job Type
Full-Time
Category
Financial Services and Procurement
Requisition # 2021-13190
Date Posted 1 week ago(10/8/2021 1:58 PM)
The Office of the Dean of the Graduate School is seeking a Graduate Student Professional Development Program Coordinator to support GradFUTURES®, a campus-wide professional development initiative designed to empower graduate students with professional skills and competencies and help them explore their unique interests and diverse professional pathways via transformative programs and experiences. The position reports to the Associate Dean for Graduate Student Professional Development & Director of GradFUTURES with additional supervisory oversight from the Dean’s Office Administrative Manager, who meets regularly with all coordinators in the office. The individual will also support the Assistant Deans with program and event planning as well as calendaring. This is a full-time position, with a preferred start date before October 2021. Review of applications will begin immediately. For fullest consideration, candidates should apply as soon as possible and submit a cover letter, as an iForm in the application process. GradFUTURES builds and maintains strategic partnerships both on and off-campus to connect graduate students to a diverse array of professional development programs, resources, mentors, and experiential opportunities. This position will interface regularly with colleagues at the Graduate School, within all academic departments and campus partner offices, as well as with graduate students, graduate alumni, and industry partners. With more than 120 professional development events, dozens of high-profile alumni speakers, and an annual GradFUTURES Forum attracting 3,600 participants each year, this role will involve extensive planning and organizational abilities. The Office of the Dean of the Graduate School offers an inclusive and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful. 
Department
Dean of the Graduate School
Job Type
Full-Time
Category
Academic Administration
Requisition # 2021-13523
Date Posted 1 week ago(10/8/2021 11:16 AM)
Princeton University is seeking an Assistant Director of Faculty-led Programs who will join the Study Abroad Program (SAP), part of the larger Office of International Programs (OIP). Princeton University is a highly selective private liberal arts university with an undergraduate enrollment of approx. 5,200. The Study Abroad Program offers a wide variety of intellectually challenging, culturally enriching and socially diverse academic programs abroad. At Princeton, approximately 200 students yearly study abroad for a semester or year. The Study Abroad Program also manages approximately ten Exchange Programs with leading universities worldwide. Additionally, the program provides support and assistance to other academic departments/centers on a growing number of short-term international programs designed, managed, and led by Princeton faculty, and also advises students for summer study abroad at other institution. The Assistant Director, Faculty-led Programs will be joining a team comprised of the Director and another Assistant Director, a Study Abroad Adviser, and a Coordinator. While this position reports to the Director of Study Abroad, the Assistant Director will work closely with the Senior Associate Dean of International Programs. Application Procedure: Please submit the following documents:- A cover letter describing how your experience and education meet the requirements of the position; please address each of the required qualifications- A detailed resume or CVFull consideration will be given to applications submitted by November 5, 2021
Department
Office of International Progrm
Job Type
Full-Time
Category
International and Multicultural Programs
Requisition # 2021-13529
Date Posted 1 week ago(10/8/2021 9:20 AM)
The School of Engineering and Applied Science seeks a graphic designer who will be responsible for assisting its communications team with its brand communication.
Department
Engineering & Applied Science
Job Type
Temporary
Category
Administrative Support
Application Deadline
11/8/2021
Requisition # 2021-13517
Date Posted 1 week ago(10/6/2021 3:30 PM)
Background:Princeton University invites applications for the position of Front of House Manager, for Residential Dining.  Chartered in 1746, Princeton currently has enrolled approximately 7,900 students and employs approximately 6,100 benefits eligible employees. As a research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching. Interdisciplinary work is vital to Princeton and is reflected in a full spectrum of academic programs. Campus Dining is a dynamic and progressive culinary organization responsible for the food program management in residential dining halls, retail venues, and catering across campus. The residential dining program consists of six colleges, the graduate school, and a kosher facility. Catering offers the campus community a broad range of services including high profile receptions, full-service dinners, catering delivery service, and a newly developed Food Truck, which currently offers two separate menus. The retail dining program consists of seven cafes, a food gallery located in the Frist Campus Center, a convenience store, Prospect House—the University’s faculty and staff club, Palmer House—a nine-bedroom guest house and athletic concessions. Nutrition and sustainability are important initiatives of Campus Dining. Menus provide options for a healthy diet and promote well-balanced meals. Campus Dining also operates an Allergy Awareness Program to assist guests with special dietary needs. In addition, through Campus Dining’s Sustainability Initiative, thoughtful consideration is given to the broader context of social and environmental issues surrounding food production, distribution, and preparation. The Campus Dining food program is culinary driven based on culinary principles of healthy and sustainable menus. The food program focuses on scientific research, innovative menu concepts, and food and ingredients. Menus are globally inspired and plant-centric which celebrate cultural diversity and discovery. Campus Dining’s Culinary Council and a team of Food and Beverage professionals develop unique memorable experiences for our students, faculty, and staff. Campus Dining’s vision for the future engages our campus community in activity-based learning. Our guiding principles are:- Team and People: to inspire our team of hospitality professionals- Service Excellence: to deliver excellence in food and beverage service and food and beverage production- Efficiency and Effectiveness: to continually develop innovative solutions that are fiscally responsible while being sustainable for our community, health, well-being, and the environment
Department
Campus Dining
Job Type
Full-Time
Category
Food Services and Dining
Requisition # 2021-13522
Date Posted 2 weeks ago(10/6/2021 12:13 PM)
The Budget and Program Specialist works independently to provide high-level administrative and project management support primarily to the Associate Provost for Budget Planning, but also to others in the Office of Provost. The position organizes and maintains files, supports committee work, manages schedules and produces reports and analyses related to position management and resource planning. Under the oversight of the Associate Provost, this position will also manage the annual operating budget for the Provost Office. Additionally, the Budget and Program Specialist supports directly the work of several key University committees, such as the University Priorities Committee.
Department
Provost
Job Type
Full-Time
Category
Administrative Support
Requisition # 2021-13494
Date Posted 2 weeks ago(10/6/2021 10:32 AM)
The Communications Manager works with the senior associate dean and individual program directors to develop and implement communication strategy for the Office of International Programs and its four constituent programs. The Communications Manager is responsible for digital and print materials related to the office, as well as the content and management of the OIP website and social media accounts. This position involves regular engagement and collaboration with all OIP staff on various projects, including the planning and execution of large-scale events for the office. The Communications Manager advises OIP on communications policies and collaborates with campus partners to promote international news and activities.
Department
Office of International Progrm
Job Type
Full-Time
Category
Communications and Public Relations
Requisition # 2021-13520
Date Posted 2 weeks ago(10/6/2021 8:48 AM)
Princeton University Campus Recreation seeks to improve the health and well-being of the University community through the core principles of fitness and wellness, healthy competition, lifelong skill development, and community-building. These guiding principles aim to improve the quality of life on campus and strengthen the ties between and among undergraduates, graduate students, faculty/staff, and community. Campus Recreation provides educational and leadership opportunities through instructional programs, intramural activities, sport club teams, and student employment for diverse levels of skill and ability. Dillon Gym Evening Supervisor will serve as an active member of the Campus Recreation staff and provide leadership to the area of facilities and operations. This position will also assist with facility scheduling and maintenance along with event operations and other duties as assigned. This 12-month, 1.0 FTE position will assist in the daily administration, operation and management of Dillon Gym during evening hours. This position will report to the Associate Director of Campus Recreation, Facilities and Operations.   Must be able to work a minimum of 3:45pm to 12:15 am Monday-Thursday and 1:45pm-10:15pm Fridays for 32 weeks when classes are in session and 11:45am to 8:15 pm Monday-Friday for the remaining 20 weeks of the academic year.
Department
Athletics
Job Type
Full-Time
Category
Athletics
Requisition # 2021-13503
Date Posted 2 weeks ago(10/6/2021 8:46 AM)
Princeton University Campus Recreation seeks to improve the health and well-being of the University community through the core principles of fitness and wellness, healthy competition, lifelong skill development, and community-building. These guiding principles aim to improve the quality of life on campus and strengthen the ties between and among undergraduates, graduate students, faculty/staff, and community. Campus Recreation provides educational and leadership opportunities through instructional programs, intramural activities, sport club teams, and student employment for diverse levels of skill and ability.
Department
Athletics
Job Type
Temporary
Category
Athletics
Requisition # 2021-13502
Date Posted 2 weeks ago(10/6/2021 8:45 AM)
Princeton University Campus Recreation seeks to improve the health and well-being of the University community through the core principles of fitness and wellness, healthy competition, lifelong skill development, and community-building. These guiding principles aim to improve the quality of life on campus and strengthen the ties between and among undergraduates, graduate students, faculty/staff, and community. Campus Recreation provides educational and leadership opportunities through instructional programs, intramural activities, sport club teams, and student employment for diverse levels of skill and ability.
Department
Athletics
Job Type
Temporary
Category
Athletics

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