The Princeton University Art Museum, one of the nation’s preeminent cultural institutions in an academic setting, seeks applications for a full-time benefits-eligible Manager of Marketing and Public Relations to support the Museum’s marketing and public relations. Reporting to the Associate Director for Communication and Information, the Manager of Marketing and Public Relations will work in collaboration with staff from across the institution to facilitate the Museum’s ongoing marketing and promotion of its exhibitions, programming, scholarship, and other activities. About the Museum:With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 112,000 works of art ranging from ancient to contemporary art and spanning the globe. Committed to advancing Princeton’s teaching and research missions, the Art Museum also serves as a gateway to the University for visitors worldwide.To learn more about the Princeton University Art Museum, visit artmuseum.princeton.edu.
The Associate Director for Finance and Budget is a hands-on leader responsible to lead the financial and business management of the Facilities Business Office (FBO) within the Facilities Finance and Administrative Services department (FFAS) of Princeton University. Acting as a financial representative, the Associate Director, Facilities Business Office is responsible for the accounting, financial reporting, budgeting, monthly reconciliations, year-end closings, and daily oversight of day-to-day operations. The position ensures that effective financial and accounting system controls and standards are in place. The Associate Director, Facilities Business Office will play a critical role in partnering with the leadership team of FBO in strategic decision making as FFAS enhances its support to the various departments within the Facilities organization. Through analysis and research, the Associate Director will be tasked with recommending changes and improvements to information flow and financial data management as well as helping implement these changes. This position is an essential partner and works closely with the Director, Facilities Business Office to support the fiduciary and organizational compliance responsibilities of the Facilities organization. In addition to strategic initiatives, the Associate Director, Facilities Business Office will also take the lead on various special projects, including some involving cross-departmental teamwork. In order to meet the group’s day-to-day tactical initiatives, this position will be called upon to provide administrative direction and guidance to the office to make sure the team is at peak efficiency. With a $136M annual operating budget, the Associate Director, Facilities Business Office will take a lead role in partnering with all Facilities departments to provide focused support, including monthly financial reports, trend analyses, process improvements and ad hoc reporting to advise key stakeholders on financial matters. The role will have a broad set of customers and interactions with many different departments on campus including those that are both internal and external to Facilities.
Reporting to the Dean of the Graduate School, the Associate Dean for Access, Diversity, and Inclusion will have primary responsibility for planning, implementation, and assessment of the School’s goals related to access, diversity, and inclusion of the graduate student body as outlined in the 2013 Report of the Trustee Ad Hoc Committee on Diversity. The Associate Dean will partner with multiple constituencies within the Graduate School and with colleagues in the Office of the Provost, academic departments and programs, and beyond, to promote Princeton as an institution in which diversity and inclusion are core intellectual values. This individual will seek to increase the access, retention, and success of students that have been historically underrepresented or marginalized in graduate education, including racial and ethnic minorities, women, first-generation students, low-income students, LGBT students, people with disabilities, veterans, and others. The Associate Dean works with a dedicated team including the following direct reports: Assistant Dean for Access, Diversity, & Inclusion in the Natural Sciences; Assistant Dean for Access, Diversity, and Inclusion in the Humanities and Social Sciences; Diversity & Inclusion Coordinator; and Assistant Director of Diversity Initiatives.
Princeton University invites applications for a Service Coordinator for the Service Point, the integrated customer service center of University Services. Chartered in 1746, Princeton University currently has enrolled approximately 8,200 students and employs approximately 7,000 benefits eligible employees. As a research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching. Interdisciplinary work is vital to Princeton and is reflected in a full spectrum of academic programs. The Service Point is the centerpiece of an overall strategy to create a valuable customer service experience for University students, faculty, and staff. The Service Point is the gateway for TigerCard, Parking and Transportation, Dining, and Housing and Real Estate Services. With the goal of ensuring a consistent, accurate, and timely delivery of information and services, the Service Point team works across campus departments to complement the customer-facing systems, services, and resources available. SUMMARY OF POSITION The Service Coordinator is the knowledgeable and talented first point of contact for all customers of the Service Point, which include students, faculty, staff, parents, alumni, contractors, visitors, and more. They are part of a cross-functional team responsible for consulting with customers—focusing primarily on in-person inquiries and attending to phone, email, and other channels as availability allows—related, but not limited, to Transportation, TigerCard, Dining, and Housing. The Service Coordinator must be an upbeat, curious problem-solver, who drives to find sustainable solutions to a variety of customer issues. One-part Center host, one-part problem-solver, one-part campus concierge, the Service Coordinator fulfills basic requests such as TigerCard replacements and housing form submission, but also handles a wide range of inquiries by the University community that often require research and some consultation. The Service Coordinator must therefore operate with an extremely high level of emotional intelligence to assist members of the community who require calm and considerate consultation to find the appropriate resolution. Using established guidelines and working as a strong partner with colleagues across University Services and beyond, the Service Coordinator is responsible for making every client feel welcomed and oriented, as a member of the Princeton University community. This may involve making phone calls to external departments or doing quick research to get to the bottom of an issue. The Service Coordinator will use sound judgement when escalating issues, engaging regularly with the Service and Solutions team in the Center to smoothly hand off complex or more intensive customer issues for case management as needed. Service Coordinators must have strong interpersonal and communication skills and find ways to work effectively with each other and the Solutions Specialists as one team—seamless handoffs between team members across and up/down the organization are critical. Service Coordinators must be technically savvy, working in a variety of systems and software to ensure customer records that allow building access, parking permits and commuter programs, and housing records are accurate and up to date. During major University events, such as Move-In, Reunions, Commencement, and Opening Exercises, the Service Coordinator team may provide additional levels of support at the direction of the Service Point Manager and Service and Solutions Advisor.
The Critical Research Systems Specialist and Technology Support position for the Office of the Dean for Research and related departments will provide end-user focused onsite and remote support in regards to hardware, software, networking, and specialized critical research systems management. Reporting to the Dean for Research Senior Associate Director for Finance and Administration, this position will directly support the Dean for Research, Corporate Engagement & Foundation Relations, and LAR/Research Resources staff, and provide back-up support for the Research & Project Administration, Technology Licensing, and Research Integrity & Assurance, Vice Dean for Innovation, and Princeton Entrepreneurial Council departments. This fast-paced, highly varied team environment requires varied technological expertise, excellent customer service skills and the ability to manage multiple priorities on a daily basis. This position works on teams and independently, and provides critical infrastructure support as needed, including outside of normal University business hours of operation.
Princeton University is seeking a talented Technical Support Specialist to join its team. The Technical Support Specialist provides support, technical guidance, incident response, escalation, and first contact resolution in a fast-paced, Support and Operations Center (SOC) for the entire University community. Using multiple support channels (telephone, chat, email, and ticketing system), the support specialist actively fulfills requests, responds/troubleshoots/and resolves incidents, escalates when required, and follows up in a timely manner to provide excellent customer service to the students, faculty and administrators of the institution. As a support specialist, you must be flexible, resilient, exercise sound judgment and work both independently and in a team environment. Technical Support Specialists also educate customers through authoring and sharing knowledge base articles and maintaining technical expertise to promote self-service resolution. Specialists also provide immediate response to security related events and technical emergencies, and work on project work to fill in work day.
The position provides direct clinical services to our undergraduate and graduate student population, including urgent care and crisis intervention, psychological evaluations, time-limited individual and group psychotherapeutic treatment, on call services, campus liaison, mental health education, and community referral services. Also, UHS has an active Inpatient Service that provides 24 hour health coverage. As such, this mental health position involves the provision of primary after-hours, on-call coverage, assigned at the discretion of the CPS Associate Director.The Psychologist/Social Worker possesses sophisticated diagnostic skills and specialized knowledge in certain content areas, such as substance abuse, eating disorders, severe personality and identity problems, and affect regulation disturbances and demonstrates training and experience in the use of specialized treatments that are professionally recognized as effective for these content areas e.g. Dialectical Behavior Therapy (DBT) for affect and behavior regulation, Cognitive Behavioral Therapy (CBT) for anxiety disorders etc. The particular skill and knowledge set will be informed by a strong understanding of the full range of developmental and mental health challenges affecting late adolescents and young adults.
Software Application Services (SAS), a department within Princeton’s Office of Information Technology (OIT), is responsible for the implementation, maintenance, and support of Princeton University’s enterprise application portfolio of approximate 140 academic and administrative applications. SAS is comprised of approximately 105 developers and support specialists and completes on the order of 200 projects per year. These systems and projects cover essentially all major applications and business functions spanning the entire University. The Director of Software Program Management is a new role and will be a key member of the SAS senior leadership team. This person partners with the Associate CIO of SAS to help ensure we are providing optimal services in support of the mission of Princeton University. The Director contributes to the departmental vision and guides our multiyear strategic initiatives, projects, and objectives. The Director will play a central and coordinating role in ensuring that SAS’ software projects are being competently led, that the project documentation is accurate and complete, that responsibilities and status are clearly and completely communicated and understood, and that the needs and objectives of the functional partners and departments being served by these projects are being met. The Director will have their fingers on the pulse of SAS projects spanning the entire University and play an essential role in ensuring that these software projects are progressing as planned, the development teams are clear of obstacles and have the resources they require, and that the objectives of our projects are being met on-time, on-budget, and on-scope.
The Space Physics Group in the Department of Astrophysical Sciences at Princeton University conceives, designs, develops, calibrates, and flies cutting-edge space instrumentation on NASA missions. The on-site Space Physics Lab is a space instrument laboratory as well as a teaching laboratory for undergraduate and graduate students. We’re looking for a dedicated and reliable person to complete a variety of document control and administrative tasks for this vibrant group of researchers, engineers, technicians and administrators. This is an opportunity to play an important role in supporting the science and education related to the NASA IMAP mission that will launch in 2025. The person in this role will complete a variety of document control and administrative tasks for the Space Physics Group. There two primary functions are: Parts Clerk and Procurement Assistant. The Parks Clerk will serve as the primary point of contact to gather and enter detailed information into an online form called a “traveler” that tracks highly specialized space-flight parts as they are moved to/from storage and within the lab. The Procurement Assistant will support the IMAP Communications/Outreach Team with preparing “Outreach Kits” that will be assembled at Princeton and shipped to various locations across the country, such as science museums. Additional administrative tasks in support of NASA contracts and grants will be assigned.
Princeton University invites applications for a two-year term position of Service Coordinator for the Service Point, the integrated customer service center of University Services. As a research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching. Interdisciplinary work is vital to Princeton and is reflected in a full spectrum of academic programs. The Service Point is the centerpiece of an overall strategy to create a valuable customer service experience for University students, faculty, and staff. The Service Point is the gateway for TigerCard, Parking and Transportation, Dining, and Housing and Real Estate Services. With the goal of ensuring a consistent, accurate, and timely delivery of information and services, the Service Point team works across campus departments to complement the customer-facing systems, services, and resources available. SUMMARY OF POSITION The Service Coordinator is the knowledgeable and talented first point of contact for all customers of the Service Point, which include students, faculty, staff, parents, alumni, contractors, visitors, and more. They are part of a cross-functional team responsible for consulting with customers—focusing primarily on in-person inquiries and attending to phone, email, and other channels as availability allows—related, but not limited, to Transportation, TigerCard, Dining, and Housing. The Service Coordinator must be an upbeat, curious problem-solver, who drives to find sustainable solutions to a variety of customer issues. One-part Center host, one-part problem-solver, one-part campus concierge, the Service Coordinator fulfills basic requests such as TigerCard replacements and housing form submission, but also handles a wide range of inquiries by the University community that often require research and some consultation. The Service Coordinator must therefore operate with an extremely high level of emotional intelligence to assist members of the community who require calm and considerate consultation to find the appropriate resolution. Using established guidelines and working as a strong partner with colleagues across University Services and beyond, the Service Coordinator is responsible for making every client feel welcomed and oriented, as a member of the Princeton University community. This may involve making phone calls to external departments or doing quick research to get to the bottom of an issue. The Service Coordinator will use sound judgement when escalating issues, engaging regularly with the Service and Solutions team in the Center to smoothly hand off complex or more intensive customer issues for case management as needed. Service Coordinators must have strong interpersonal and communication skills and find ways to work effectively with each other and the Solutions Specialists as one team—seamless handoffs between team members across and up/down the organization are critical. Service Coordinators must be technically savvy, working in a variety of systems and software to ensure customer records that allow building access, parking permits and commuter programs, and housing records are accurate and up to date. During major University events, such as Move-In, Reunions, Commencement, and Opening Exercises, the Service Coordinator team may provide additional levels of support at the direction of the Service Point Manager and Service and Solutions Advisor.
The Office of the Dean of the Graduate School is seeking a Graduate Student Professional Development Program Coordinator to support GradFUTURES®, a campus-wide professional development initiative designed to empower graduate students with professional skills and competencies and help them explore their unique interests and diverse professional pathways via transformative programs and experiences. The position reports directly to the Associate Dean for Graduate Student Professional Development & Director of GradFUTURES and is part of an entrepreneurial team that embraces innovation and seeks to make professional development an intrinsic part of every graduate student’s experience at Princeton. GradFUTURES builds and maintains strategic partnerships both on and off-campus to connect graduate students to a diverse array of professional development programs, resources, mentors, and experiential opportunities. This position will interface regularly with colleagues at the Graduate School, within all academic departments and campus partner offices, as well as with graduate students, graduate alumni, and industry partners. With more than 150+ professional development events, dozens of high-profile alumni speakers, and an annual week-long GradFUTURES Forum conference attracting 3,600 participants each year, this role will involve extensive event planning, project management, and marketing experience. This position will assist with the administration and promotional needs of six bespoke experiential programsincluding the University Administrative Fellowships, the Community College Teaching Fellowships, the GradFUTURES Social Impact Fellowships, the Pre-Matriculation Internships, and the newly launched Higher Education Leadership Fellowships, and GradFUTURES Micro-Internships in Industry. The Office of the Dean of the Graduate School offers an inclusive and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful. This is a full-time position, with an immediate start date.
The Ludwig Princeton Branch (LPB) seeks an energetic and highly organized individual for the role of Administrative Coordinator. Reporting to the Sr. Manager, Finance & Administration, the Administrative Coordinator will be responsible for all administrative support duties required for operation of LPB, to include scheduling and organization of meetings, making researcher and guest travel arrangements, processing reimbursement requests, and making space reservations. This position is also responsible for planning and execution of all Branch events, which are research, recruitment, educational and community building in nature. Incumbent will also be tasked with financial duties, to include reviewing financial statements and processing journal entries, purchasing activities, and assisting with regular reporting to Branch sponsor. Administrative Coordinator will also be expected to maintain LPB's website and perform other tasks as assigned. The Princeton Branch of the Ludwig Institute for Cancer Research was established in 2021, with focus on cancer metabolism research. The Branch is currently in a start-up phase with expanding administrative, educational, and research operations.
The English Department seeks a highly organized individual to plan departmental in-person and virtual events and provide administrative support to faculty, students, and department visitors. The individual will manage all events including, but not limited to, conferences, departmental functions, public lectures, lecture series, special visitors, workshops, and graduate colloquia. This position will also support faculty recruitment efforts, which will involve managing confidential information, coordinating with faculty search committees, department chair and manager. They will work with various university departments and off campus vendors to organize events. The EOA will also provide administrative support for the department and be responsible for essential financial functions such as onboarding suppliers, requisitioning purchase orders, initiating honoraria and other payments, and trouble-shooting problems that arise at all state of the payment process. The position requires strong communication skills, and the ability to complete complex assignments quickly, independently, and proactively. The Events and Office Administrator must have superior organizational skills and be able to manage and prioritize multiple, simultaneous projects and tasks. They will need to demonstrate a high degree of professionalism, tact and discernment, use sound judgment, maintain confidentiality, and be flexible as demands and priorities change.
The Princeton University Art Museum, one of the nation’s preeminent cultural institutions in an academic setting, seeks applications for a casual hourly position to support the Museum’s marketing and public relations. Reporting to the Associate Director for Communication and Information, the temporary marketing associate will work in collaboration with staff from across the institution to facilitate the Museum’s ongoing marketing and promotion of its exhibitions, programming, scholarship, and other activities. About the Museum:With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 112,000 works of art ranging from ancient to contemporary art and spanning the globe. Committed to advancing Princeton’s teaching and research missions, the Art Museum also serves as a gateway to the University for visitors from around the world. To learn more about the Princeton University Art Museum, visit artmuseum.princeton.edu.
The Office of the President has an immediate opening for a Project Manager. The position will oversee a variety of projects for the Office of the President, including large events, speaking engagements, filmings, searches, and visits by external delegations. The ideal candidate will have strong administrative skills and the ability to manage multiple projects simultaneously.
Princeton University’s Office of Finance and Treasury seeks an accomplished procurement specialist for a position in the central Procurement Services function. This role requires an influential and capable individual who can exercise good judgment, collaborate effectively, and drive process improvements across the Source-to-Pay (S2P) lifecycle while balancing the demanding and challenging requirements of a dynamic, world class education and research institution. The procurement specialist employs a consultative approach, collaborating with campus partners to educate, guide, and influence best practices. The individual in this role is expected to exercise high levels of judgment, wisdom, and initiative to enhance value, minimize risk, and expand the use of diverse suppliers. In support of campus partners and procurement category managers, this role leads sourcing events for goods and services, negotiates and executes contracts, and enhances the user procurement experience. Finally, this role is the escalation point for campus department buyers, managers, suppliers, and internal Finance and Treasury stakeholders. The ability to resolve a wide range of issues across the S2P lifecycle in a collaborative and courteous manner requires high levels of both technical and interpersonal skills. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.Note: This position has been deemed essential and may require the individual to be available onsite or remotely during University holidays/closures.
Princeton University’s Liechtenstein Institute on Self-Determination (LISD), based at the School of Public and International Affairs (SPIA), has an immediate opening for a Finance and Operations Specialist. This professional works closely with the Executive Director on all finance and operations for LISD, particularly on budgeting, the institute's endowment, grants, staffing, independent contractors, spending and ensuring the accuracy of all financial reporting. This position also supports institute operations, events, visiting scholars and department guests appointments and partnership implementation. The Liechtenstein Institute on Self-Determination has been at Princeton University for over 23 years and supports research, teaching and policy outreach activities on contemporary European and Eurasian politics.
The Director of academic engagement is responsible for supporting, developing, and implementing academic advising programs that help undergraduates make informed decisions about their paths through Princeton’s complex curriculum. These programs include core academic orientation programs for entering students, the peer adviser program, and major/minor declaration programming, as well as the online platforms and systems that support these programs. The director will be a highly effective communicator who values in-person engagement with students and has a creative approach to communicating with undergraduates. The director collaborates with a broad range of campus colleagues to support advising and co-curricular initiatives. The director of academic engagement reports to the associate dean for academic advising and works closely with assistant deans for studies in the residential colleges. In addition to advancing key advising programs, the director is responsible for supplementary academic advising to first-year and sophomore students on an as-needed basis, and in collaboration with the core residential college advising teams throughout the residential college system. The director also supports special projects at the discretion of the dean of the college. Candidates should be advised that the preferred application deadline is 2/28/2023.Please include a cover letter with your application materials.
The Office of Finance and Treasury at Princeton University seeks a dynamic and customer-focused individual for the role of Assistant Manager in our Financial Shared Services group. The Assistant Manager serves as the financial and business manager for a diverse portfolio of departments, programs, and centers that participate in the University’s Financial Shared Services program. The program provides proactive, responsive, and effective service to over 30 departments, programs, and centers with budgets exceeding $100 million. Assistant managers collaborate with the managers of the units they support to ensure the effective management of financial processes and serve as a key liaison between the units and the Office of Finance and Treasury. The Assistant Manager facilitates, monitors, and approves all expenditures and ensures compliance with university policies and procedures. The Assistant Manager collaborates with faculty, staff, and students to track budget allocations and fund balances and to ensure expenditures are allowable, within budget, and appropriate for the funding source. This role provides financial trainings, in small and large settings, on policy and best practices as needed for faculty, staff, and students. The ability to provide timely and accurate financial reporting and other financial information is an essential responsibility for this position. Additionally, the Assistant Manager serves as a consultant to other departments outside of the Financial Shared Services program to help streamline and improve financial processes and procedures and to train on best practices. These engagements will vary in size and scope depending on the specific need. Assistant managers will also provide feedback on the effectiveness of financial processes and systems and will help pilot and test new functionality before it is distributed broadly to campus. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
The Office of the President has an immediate opening for a Project Coordinator. This position will support a variety of projects within the Office of the President and requires someone with superb administrative and organizational skills. Daily tasks include budgeting, event planning and staffing, and daily administrative support.
