Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and requisition number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications.

 

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Staff members help further Princeton’s mission in a variety of impactful ways.

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Search Results

2017-8271
4 days ago

This position serves as administrative assistant to the senior associate dean responsible for academic advising and academic standing and oversight of the residential college program for the Dean of the College.

 

The assistant manages the dean’s calendar, schedules and prepares materials for standing meetings, and responds with judgment and discretion to queries from a broad range of campus offices, academic departments and external constituencies. This individual is also responsible for coordinating many aspects of both the residential college program and the advising program, as well as the independent production and publication of handbooks and training materials.

 

This role requires superior organizational and communications skill and an ability to manage complex projects independently.

Department
Dean of College
Full-Time / Part-Time
Full-Time
Category
Administrative Support
2017-8270
5 days ago

Princeton University seeks a highly knowledgeable and skilled individual to serve as Business Analyst in the Office of the Dean of the Faculty (ODOF). The Dean of the Faculty has administrative oversight of academic departments and programs and all matters pertaining to the effectiveness and well-being of the faculty and the professional researchers, specialists, and librarians.

The Business Analyst reports directly to the Associate Dean for Finance, Office of the Dean of the Faculty. The financial office within ODOF consists of three positions, the Associate Dean and two Business Analysts. These positions are responsible for all financial and budget oversight within the office. This includes implementing budgets for all fund sources, tracking actuals activity against these budgets and modeling forecasts of future spend. Additionally, the office develops and publishes new policies, changes existing policies when necessary and ensures compliance to the policies. Further, the office is responsible for a large range of administrative tasks related to the financial processes of the office.

Specific areas of involvement include assisting in the financial elements of offers to potential new faculty and retention offers to existing faculty, the tracking and funding of all ODOF financial commitments, administration of the faculty salary review process, directing the program for grants as administrator of the University Committee on Research in the Humanities and Social Sciences and reviewing requests for reimbursement under various ODOF policies.

The Business Analyst will be responsible for both ensuring the efficient day-to-day operations of the office as well as helping the Associate Dean develop and implement strategic plans that shape the office’s and the broader faculty community’s business. Demonstrated skill and attention to detail at the transactional level is crucial to the role, as is the ability to take this transactional knowledge and apply it through critical thinking and analysis to solve strategic problems. Proven ability to document existing processes and improve on them, either through incremental improvement or wholesale change, is a requirement.

 

Department
Dean of the Faculty
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
2017-8257
5 days ago

The Princeton Neuroscience Institute has recently been awarded funding for a large, seven-lab, two-institution neuroscience research project. We expect that when fully staffed, approximately 15 research scientists and technicians will be funded through this project, in addition to the 7 PIs. 

 

We are seeking a half-time (18 hours/week) project manager to assist with the individual projects for each lab.  This role is a one year term position with the possibility of renewal based on performance and continued funding, with the potential to move into full time opportunity in the future. 

 

The ideal candidate will be flexible with part time hours but have the ability to move into a full time role should the position evolve.

Department
Princeton Neuroscience Inst
Full-Time / Part-Time
Part-Time
Category
Administrative Support
2017-8248
5 days ago

 

The Princeton Institute for the Science and Technology of Materials (PRISM) seeks a Gants/Business Administrator. The Grants/Business Administrator handles proposal submission and post-award management related to sponsored projects as well as all aspects of business administration as needed. The grants/Business Administrator reports to the Grants/Business Manager.

 

 

Department
Prn Inst F/T Sci & Tech of Mat
Full-Time / Part-Time
Full-Time
Category
Grants and Contracts
2017-8268
6 days ago

The Grants Manager will assist faculty and research staff in several departments with proposal preparation and pre and post-award management for federal and non-federal sponsors. The Grants Manager will partner with university academic and non-academic departments and centers to provide timely, high quality, and coordinated research administrative services. The Grants Manager is an advocate for proactive, responsive, and effective research administrative processes, and will provide assistance to University faculty and research staff regarding institutional processes.

 

Reporting to the Office of Research and Project Administration, the Grants Manager will collaborate with relevant university offices, including staff in Office of Research and Project Administration, Sponsored Research Accounting, Procurement, Research Integrity and Assurance, Corporate Engagement and Foundation Relations, and the Office of the Dean for Research.

Department
Research and Project Admin
Full-Time / Part-Time
Full-Time
Category
Grants and Contracts
2017-8262
6 days ago

The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. 

 

The Assistant Manager, External Relations position will support the overall functions of the External Relations team within the Department of Athletics, with a primary emphasis on the Princeton Varsity Club (PVC). Within the PVC, the Assistant Manager will have primary responsibilities that will include oversight of the day to-day operations and execution of PVC service programming, execution of more than 30 PVC annual events (both on campus and off-campus), support of PVC annual fundraising efforts (including member solicitation and stewardship) and the creation and implementation of PVC communications (social media, event collateral, printed and electronic newsletters and oversight and daily maintenance of the PVC website). Beyond the PVC responsibilities, the Assistant Manager will also  support game-day marketing efforts for select ticketed sports home games.

Department
Athletics
Full-Time / Part-Time
Full-Time
Category
Athletics
2017-8267
6 days ago

The School of Engineering and Applied Science (SEAS) seeks a technology specialist to support the SEAS Manager of IT Operations. The technology specialist assists in the day-to-day management of the technology needs of the school’s faculty and staff, classrooms and computer labs, and event spaces which support the Dean’s office and various centers. The Technology Specialist needs to be familiar with numerous technology systems, comfortable providing hands-on technical support, and have a customer-focused mentality. The successful candidate will have demonstrated ability to interact and collaborate effectively with a wide variety of constituencies, have a problem-solving mindset, and be able to handle multiple competing priorities simultaneously and smoothly. The incumbent will perform the following duties under the direction of the SEAS Manager of IT Operations.

Department
Engineering & Applied Science
Full-Time / Part-Time
Full-Time
Category
Information Technology
2017-8254
1 week ago

The Princeton University Art Museum, one of the nation’s preeminent cultural institutions in an academic setting, seeks applications for Art Museum Store Staff. The successful candidate will have the opportunity to work within the context of an art museum that is intimate in scale yet expansive in scope, supporting one of the most dynamic exhibition programs on any college campus and a program of educational activities and events that continues to grow in energy and impact each year.  

Department
Art Museum
Full-Time / Part-Time
Temporary
Category
Arts and Museum Administration
Application Deadline
12/31/2017
2017-8253
2 weeks ago

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.

 

Princeton University’s Office of Finance and Treasury seeks an accomplished procurement specialist for a newly created position in the central Procurement Services function. This role requires an influential and capable individual who can exercise good judgment, collaborate effectively, and drive process improvements across the Source-to-Pay (S2P) lifecycle, in a non-mandate environment, while balancing the demanding and challenging requirements of a dynamic, world class education and research institution.


This role is expected to deliver measurable value across several key areas including leading sourcing events for goods and services across a range of categories, enhancing the user shopping and purchasing experience, negotiating contracts and terms, and educating stakeholders through ad hoc and formal training sessions.

 

The Senior Buyer provides a critical step in the purchasing process to ensure purchases initiated by campus are compliant to policy and regulation, but also uses appropriate levels of judgment, wisdom, and initiative to enhance the value of the buy and the overall process. This role exercises appropriate levels of judgment when negotiating contracts to ensure the appropriate balance between end users’ objectives and legal protections for the University. As directed by the category managers, the Senior Buyer also manages a portfolio of contracts for assigned categories.


Finally, the Senior Buyer is the escalation point for campus department buyers, managers, suppliers, and internal Finance and Treasury stakeholders. The ability to resolve a wide range of issues across the S2P lifecycle in a collaborative and courteous manner requires high levels of both technical and interpersonal skills.

Department
Procurement Services
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
2017-8247
2 weeks ago

The Andlinger Center for Energy and the Environment (ACEE) at Princeton University is seeking a part-time financial assistant to provide support for the financial management and grants management functions of a multi-disciplinary center with a robust program of research, education, and outreach activities.

 

Under the supervision of the center's business manager, the financial assistant will be responsible for day-to-day financial transactions, monthly financial reporting activities, grant budgeting and financial monitoring, and other business-related tasks.

 

This is a part time position, working 20 hours per week. Projected hours are 9am-12:45pm Monday through Friday, however a specific schedule can be discussed upon interview. 

 

Department
Andlinger Cntr for Energy/Env
Full-Time / Part-Time
Part-Time
Category
Administrative Support
2017-8194
2 weeks ago

The Department of Ecology and Evolutionary Biology (EEB) seeks an experienced professional to administer its graduate and undergraduate programs. The Undergraduate / Graduate Administrator manages administrative and logistical aspects of the Department’s graduate and undergraduate program. The successful candidate will also advise and coordinate communication about this program with EEB's Dept. Chair, Director of Graduate Studies (DGS), Undergraduate Department Representative(s), department faculty members, and with respective University administrators and officials.

Department
Ecology & Evolutionary Biology
Full-Time / Part-Time
Full-Time
Category
Student Affairs and Services
2017-8242
2 weeks ago

The Program Coordinator for Service Focus is a new position for a collaborative, relational, thoughtful and detail-oriented higher education professional committed to making service a central part of students’ experience at Princeton University. This position is in response to the University’s Service and Civic Engagement Self-Study Task Force which explored curricular and co-curricular initiatives to make service more integral to the Princeton experience.  The Program Coordinator will be supervised by the Director of Service Focus, and will be a part of the Pace Center for Civic Engagement. Service Focus is a way for students to bridge service with learning, with a particular emphasis on the sophomore year. Service Focus is comprised of four key elements, including a paid summer service internship, service courses, faculty engagement, and cohort-based programming. With the Director, the Program Coordinator will recruit, assign, advise and mentor students in cohort-based peer groups and will support the Director in the development of cohort-based programming, service engagement through internships, the implementation and tracking of metrics, and ensuring the representation of multiple perspectives of service, and the inclusivity of the program.

 

This position is a three year term position, scheduled to run from 1/2018 - 1/2021.

 

Department
Pace Center
Full-Time / Part-Time
Full-Time
Category
Student Affairs and Services
2017-8239
2 weeks ago

 

Princeton University’s Office of Information Technology is seeking a web developer to work within its Web Development Services (WDS) group. WDS provides comprehensive design, development, and technical support services across multiple platforms for Princeton University websites. WDS is highly collaborative, with close working relationships between developers, designers, managers, and service stakeholders.

 

The web developer is responsible for developing bug fixes and enhancements to the University’s enterprise content management system (Drupal) and assisting the WDS team and its campus customers with the migration of University websites.

 

Department
Academic Technology Services
Full-Time / Part-Time
Full-Time
Category
Information Technology
2017-8235
3 weeks ago

Princeton University’s Office of Information Technology is seeking a Network Security Engineer to join its Networking and Monitoring Services group.  The network security engineer provides support in designing, deploying and managing a complex campus core network security infrastructure, including network firewalls, access controls, VPN, SIEM, and security monitoring. The engineer will work on a number of major project activities, including the design and deployment of a campus-wide next-generation network firewall infrastructure, as well as VPN, SIEM, and DDOS deployments.

Department
Enterprise Infrastr Services
Full-Time / Part-Time
Full-Time
Category
Information Technology
2017-8236
3 weeks ago

The Sharmin and Bijan Mossavar-Rahmani Center for Iran and Persian Gulf Studies is an interdisciplinary center at Princeton University. Its academic mission is to serve as a non-political and non-governmental educational resource that supports scholarship on Iran and the Persian Gulf, including research into the history, literature, art, and culture of the region, from ancient Iran to today. The center supports and brings public attention to the independent academic research of students, faculty, and scholars through events such as seminars, lectures, and conferences, as well as cultural activities including art exhibits, music, films, and translations.

We are seeking an organized and collaborative professional with demonstrated Persian language competence (both written and verbal), to support the events of the Center.

 

This is a part time position (approximately 29 hours/week) which we anticipate moving to full time hours within 1-2 years. Specific hours can be discussed upon interview, though some event-related night and weekend work is required during the academic year (September-May).

Please submit a cover letter along with resume for full consideration.

Department
MRC for Iran/Persian Gulf Stdy
Full-Time / Part-Time
Part-Time
Category
Administrative Support
2017-8230
3 weeks ago

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.

 

The Procurement Systems Administrator is the main point of contact for support of all Procurement-specific systems. This role interfaces with Business Analysts from the Finance Administration team, as well as technical resources from within the Office of Information Technology. The Procurement Systems Administrator serves as a subject matter expert in the content, processes, and procedures associated with Procurement applications. This role interacts with campus users of these solutions through communications of key events (system outages, enhancements) and trainings.

 

The Procurement Systems Administrator has three primary responsibilities:

  • Manage the non-ERP procurement environments, including system configurations, user access, testing, and integration with the PeopleSoft ERP.
  • Provide technology support for Procurement Services initiatives, including enabling suppliers in the Princeton shopping portal (Marketplace), supporting the technology for sourcing events, managing software enhancements from the software providers, performing business analysis and reporting, tracking change requests and requirements, and managing outages in real time.
  • Provide training and support for both internal Procurement colleagues as well as campus users on best practices, ad hoc inquiries; support and deliver formal Procurement Services training to campus users.

The Procurement Systems Administrator implements enhancements to Procurement systems that enhance the experience for both Procurement Services and campus users. This role requires strong collaboration with internal Procurement Services colleagues, as well as the Finance Administration team and technical resources from our software partners.

Department
Procurement Services
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
2017-8226
3 weeks ago

The Princeton Environmental Institute (PEI) is seeking a highly competent and creative Web Developer and Web/Graphic Designer to further the development and maintenance of PEI’s family of websites and to enhance communication with faculty, staff, students, prospective students and others with an interest in environmental research and teaching. This position will play a key role in shaping and communicating PEI news, information and events through various platforms.

 

PEI is the interdisciplinary center of environmental research, education and outreach at Princeton University with 120 associated faculty members, representing 27 academic disciplines.

Applicants must apply online and submit a cover letter, curriculum vitae.

 

Selected candidates will undergo a phone screening to determine technical qualifications, followed by in-person interviews with PEI administrators and staff.

 

Department
Princeton Environmental Inst
Full-Time / Part-Time
Full-Time
Category
Information Technology
2017-8224
3 weeks ago

Under the supervision of the Laboratory Animal Resources (LAR) Executive Director/University Attending Veterinarian, the Assistant Director, Veterinary Services will provide oversight of daily operations of the Veterinary Services team and management of all phases of veterinary care for University animals. In addition to supervisory and management responsibilities, the Assistant Director, Veterinary Services will oversee and provide support to the nonhuman primate surgical services team. The Assistant Director, Veterinary Services must have the highest standards of professional integrity and comply with all University policies and procedures, federal, state, and local regulations.   This position offers professional development opportunities to attend selected regional and national meetings on laboratory animal science and medicine.

Department
Laboratory Animal Resources
Full-Time / Part-Time
Full-Time
Category
Research and Laboratory
2017-8206
4 weeks ago

With collecting origins dating to the 1750s, the Princeton University Art Museum is one of the finest art museums in the country. Formally established in 1882, its collections feature over 100,000 works of art ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world's richest. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

 

To learn more about the Princeton University Art Museum, please visit http://artmuseum.princeton.edu

The Princeton University Art Museum, one of the nation’s preeminent cultural institutions in an academic setting, seeks applications for the position of Assistant Manager of Financial and Personnel Operations to join the Museum’s Business Office providing diverse administrative support for the Museum. The successful candidate will have the opportunity to work within the context of an art museum that is intimate in scale yet expansive in scope, supporting one of the most dynamic exhibition programs on any college campus and a program of educational activities and events that continues to grow in energy and impact each year. 

Department
Art Museum
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
2017-8182
4 weeks ago

The Facilities department seeks a Senior Technical Support Analyst to join the Facilities IT Staff. The Senior Technical Support Analyst will be part of a 3 person team of support staff who are responsible for the setup, configuration, training and ongoing management of Facilities’ Windows machines, cameras, and storage infrastructure. The successful candidate will participate in the planning, design, installation, testing and maintenance of the Windows-based platform that support Facilities and business functions of the university. The position also requires working closely with colleagues in OIT as well as collaboration with technical staff in university departments to provide timely and creative support of infrastructure development projects.

 

The position is part of Facilities Information Technology (FIT) group, which is a unit of Facilities Finance and Administrative Services (FFAS) and provides service to Princeton’s 700+ person Facilities organization. It is a key position and the candidate must possess strong administrative and team engagement skills with the ability to work and make decisions autonomously. This position requires a high-level of technical acumen, excellent interpersonal communication skills, and the ability to balance priorities while ensuring a high quality of technical support and training delivery.  

Department
Facilities Fin & Admin Srvcs
Full-Time / Part-Time
Full-Time
Category
Information Technology

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