Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications. 

 

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Staff members help further Princeton’s mission in a variety of impactful ways.

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Requisition # 2020-11966
Date Posted 20 hours ago(9/17/2020 12:46 PM)
Princeton University Library has two openings in Digital Repository and Discovery Services (DRDS), joining the current six-person team that manages our Samvera digital repository and related discovery applications, including the Library Catalog, Digital PUL, Maps Portal, and DataSpace. Princeton University Library is one of the world's leading research libraries, serving a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Its holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. The Library employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities.
Department
Library-Information Technology
Full-Time / Part-Time
Full-Time
Category
Information Technology
Requisition # 2020-11957
Date Posted 20 hours ago(9/17/2020 12:35 PM)
As the University embarks on a new Capital plan, the university is working on developing new tools are being developed to support project management, analysis and reporting in an effort to increase accuracy, transparency and communication. The Facilities Finance Capital Projects (FFCP) group is seeking a Business Analyst to implement a new Capital Project Management System (CPMS) that will facilitate the planning, execution and reporting of all projects that make up the University’s capital plan.  Reporting to the Director, Capital Projects, the business analyst will collaborate with the project team to create deliverables critical to project completion and system adoption. The Business Analyst supports the Capital Project Management System (CPMS), a two-year system development and deployment project. The Business Analyst will provide technical, analytical and decision-making support to the CPMS project team, and will be required to assist in the coordination and management of all aspects of the CPMS implementation. Tasks will include organization and analysis of project data and ongoing support for end users.  The CPMS project will provide an internal technology environment that will provide visibility into the overall health of the projects within the University’s Capital Plan.  It will include the assessment, improvement and integration of business processes into the Capital Project Management System, which will support decision-making and planning within Facilities and other university units involved with the capital program. With a staff of over 700 spread across 9 departments and 20 shops, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution, Facilities utilizes an operating budget of over $120 million, a capital program expending nearly $345 million a year. The Facilities Finance Capital Projects (FFCP) group, embedded within Facilities Finance and Administrative Services department is responsible for providing shared services to all Facilities clients as well as the broader university.  This is a benefits eligible, term position with an end date of November 2023, with the possibility to extend.  This position is deemed essential and may require the individual to be available on site or remotely during University holidays/closures.
Department
Facilities Fin & Admin Srvcs
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
Requisition # 2020-11911
Date Posted 2 days ago(9/16/2020 4:24 PM)
The Department of Civil and Environmental Engineering seeks applicants for a department pre-award administrator position.  The incumbent serves as a resource to faculty, staff and students for questions related to grant proposal submissions. Responsibilities include: timely communication with PIs on important guideline changes in proposal submissions; review and understand agency program announcements and submission requirements; review budgetary guidelines in accordance with sponsor proposal requirements; understand and ensure compliance with Federal Uniform Guidance and University policies on allowable costs; ensure appropriate application of cost rates when preparing budgets; provide complete and accurate budget justification; coordinate proposal submission with PI an co-PIs; coordinate with other departments or institutions for proposal submissions; prepare proposal submission through Princeton ERA uploading all required files, budget and budget justification and any other required documents; prepare proposal submission to grant agency using most current available electronic system such as Fastlane, NSF Research.gov, NASA NSPIRES, Grants.gov Workspace; responsible for reconciliation of various accounts including departmental Credit Card transactions; Faculty Computer Program accounts; Learned Society accounts; Prospect Card transactions; update Chart of  Accounts; audit financial accounts and enter adjustment journal entries; assist with CEE website update.
Department
Civil and Environmental Eng
Full-Time / Part-Time
Full-Time
Category
Administrative Support
Requisition # 2020-11937
Date Posted 4 days ago(9/14/2020 4:51 PM)
The University Data Officer is the senior university executive responsible for supporting the effective use of administrative data at Princeton.  The University Data Officer acts as the chief data strategist for the university and oversees the governance and policy infrastructure necessary to facilitate the use of data for operational benefit and decision support. The University Data Officer reports to the Chief Information Officer with a dotted line to the Provost.  S/he works closely with the Strategic Analysis group in the Provost Office in addition to the university Data Stewards, Analysts and with IT professionals responsible for data warehousing/reporting to build and sustain an enterprise data strategy that can help the University achieve its goals.  The University Data Officer will be a key player in establishing and sustaining a campus-wide data governance infrastructure that fosters a culture of trust and shared responsibility for the ethical use of administrative data for institutional strategic purposes. 
Department
Vice President for IT and CIO
Full-Time / Part-Time
Full-Time
Category
Information Technology
Requisition # 2020-11952
Date Posted 1 week ago(9/10/2020 2:42 PM)
Under the direction of the Director of Civil and Environmental Engineering department within Facilities Operations and working collaboratively with various university departments the Civil Engineer will be responsible for implementation of an array of projects associated with the development, installation, rehabilitation and maintenance of  200 miles of underground utilities and four million square feet of roadways, walkways and plazas. Utility systems that fall under the department’s responsibility include steam, condensate return, chilled water, electrical, information technology, water lines, sanitary sewer, storm sewer and detention basins. **This is a five year term benefits eligible position. 
Department
Facilities Operations
Full-Time / Part-Time
Full-Time
Category
Engineering
Requisition # 2020-11947
Date Posted 1 week ago(9/10/2020 2:30 PM)
The Princeton University Office of Environmental Health and Safety (EHS) provides leadership, technical support, information and training, consultation, and periodic audits of environmental, health and safety practices and regulatory compliance.  EHS employs a dedicated and knowledgeable staff of 18 professional and support staff working to address health and safety issues in several broad areas including: workplace safety, occupational health, laboratory safety, emergency management, environmental programs, and general health and safety for the campus community.
Department
Environmental Health & Safety
Full-Time / Part-Time
Full-Time
Category
Environment and Sustainability
Requisition # 2020-11930
Date Posted 3 weeks ago(8/28/2020 11:12 AM)
The Department of Chemistry seeks a faculty assistant to provide full administrative support to three faculty members along with their combined research lab members (approximately 30). The assistant will be responsible for general administrative duties such as travel and speaking schedules, correspondence, and meeting logistics; and for coordinating sponsored research/grant submissions, budgets and justifications, processing reimbursements and travel vouchers, ordering equipment and supplies and tracking lab purchases.
Department
Chemistry
Full-Time / Part-Time
Full-Time
Category
Administrative Support
Requisition # 2020-11929
Date Posted 3 weeks ago(8/27/2020 1:40 PM)
This is a senior level technical position within Princeton’s Office of Information Technology responsible for the implementation, configuration, and support of alumni advancement and research systems designed to improve and automate business functions. Duties include requirements gathering, development, testing, maintenance, and customer support. This position works under the limited supervision of the Associate Director of Package Adoption and Configuration (PAC).
Department
Software and Application Svs
Full-Time / Part-Time
Full-Time
Category
Information Technology
Requisition # 2020-11932
Date Posted 3 weeks ago(8/27/2020 9:52 AM)
Under the direction of a Team Leader, the Sample Lab Technician is responsible for retrieving, preparing and processing COVID-19 samples in a high complexity diagnostic testing lab that are authorized by the laboratory director. This includes specimen handling and processing, of patient test results. The Sample Lab Technician is responsible for following the laboratory's procedures and maintaining records that demonstrate proficiency testing samples are tested in the same manner as patient specimens. The Sample Lab Technician also performs detailed lab support duties including: lab organization, maintenance, and participation in group meetings and supporting lab members with their projects. This is a 1 year term position with possibility of renewal.
Department
Provost
Full-Time / Part-Time
Full-Time
Category
Research
Requisition # 2020-11931
Date Posted 3 weeks ago(8/26/2020 5:26 PM)
 Under the direction of a General Supervisor and Team Leader, the CLIA Lab Technician is responsible for performing high complexity tests that are authorized by the laboratory director. This includes specimen handling and processing, test analyses and reporting and maintaining patient test results. The Lab Technician is responsible for following the laboratory's procedures and maintaining records that demonstrate proficiency testing samples are tested in the same manner as patient specimens. The Lab Technician also performs detailed lab support duties including: lab organization, maintenance, and participation in group meetings and supporting lab members with their projects. This is a 1 year term position with the possiblity of renewal.
Department
Provost
Full-Time / Part-Time
Full-Time
Category
Research
Requisition # 2020-11902
Date Posted 3 weeks ago(8/26/2020 11:22 AM)
The Office of Sustainability mission is to cultivate sustainability as foundational in Princeton’s campus ethos. This Assistant Director position reports to the Director and manages academic engagement and Campus-as-Lab (CAL) initiatives. The program functions at the nexus of operational, educational and research activities that result in the advancement of hands-on learning and applied sustainability. We recognize the critical intersection of social and environmental justice in this work and hope you will join us in furthering a sustainable, just, and diverse culture. The Assistant Director serves as a highly collaborative leader and member of the office team toward achieving Sustainability Action Plan goals, by leveraging team strengths and through academic and operational partnerships. Additionally you will function as the organizational and strategic team lead for a portfolio of projects in the Academic Engagement and CAL Initiatives program areas. This coordination includes engagement of faculty, staff and students in opportunities related to capital projects and campus lands, management of CAL-related data sources and active promotion of their use, as well as raising the visibility and helping scale the impact of effective CAL projects across campus and beyond. *This is a three year, benefits eligible position.*
Department
Sustainability
Full-Time / Part-Time
Full-Time
Category
Environment and Sustainability
Requisition # 2020-11913
Date Posted 3 weeks ago(8/26/2020 11:06 AM)
The Office of Finance and Treasury at Princeton University seeks a Payroll and Financial Systems Analyst. The Payroll and Financial Systems Analyst will play a critical role in the implementation of process improvement initiatives, system enhancements, and delivery of production support tasks for the University’s PeopleSoft Payroll systems. With a focus on the Payroll business processes, this role will be responsible for addressing business problems and/or opportunities by capturing requirements, documenting processes, and creating functional designs for major projects. Ongoing system maintenance, production support, and operational responsibilities are key components of this position. The analyst will be responsible for test planning and execution, as well as the coordination of production deployments.  The successful candidate will need to assist in the coordination of complex projects across a team of technical developers, functional analysts, and Payroll subject matter experts.  To meet these requirements, the candidate will need to combine an in-depth understanding of PeopleSoft Payroll, with technical acumen and knowledge of how to enable these processes to be effective and efficient across a range of systems. In particular, it is essential that the functional analyst have a deep understanding of PeopleSoft Payroll 9.0 or higher. This position will contribute across financial business processes, to include the support of a custom Labor distribution application, named Labor Accounting. The analyst will deliver innovative business process design, systems integration support, customer service, and project management. The successful candidate will need to be self‐motivated and organized, highly observant of and sensitive to the culture of the University and its many constituencies, inherently collegial and service oriented, and an excellent communicator.  The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues. “This position offers the flexibility to work remotely within the United States.  Employees are expected to have a professional, distraction free environment with reliable high speed internet connection*
Department
Finance Technology
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
Requisition # 2020-11920
Date Posted 3 weeks ago(8/25/2020 10:54 AM)
Team Leader in the CLIA high-complexity Diagnostic Lab for COVID Testing (42 CFR 493.1461). Under the direction of a General Supervisor, the Team Leader is responsible both for performing and supervising lab technicians to conduct high complexity extraction/qPCR testing, sample management, and Data analysis. This includes specimen handling, processing, test analysis and reporting. The Team Leader will train lab technicians on lab protocols and supervise them to ensure they are following the laboratory's procedures. The Team Leader will maintain records that demonstrate proficiency samples are tested in the same manner as patient specimens. The Team Leader also has regulatory responsibilities, lab maintenance and organization, cross-training and collaborations with other University Departments. This position is a 5 year benefits eligible term position.
Department
Provost
Full-Time / Part-Time
Full-Time
Category
Research
Requisition # 2020-11919
Date Posted 4 weeks ago(8/24/2020 10:40 AM)
The Office of Audit and Compliance (OAC) serves as a proactive partner and trusted advisor to University management and departments to assess and support the mitigation of risks that may have a significant impact on the achievement of the University’s objectives. The goal of the OAC is to promote a culture of risk and compliance awareness at the institution through the services it provides. OAC seeks an experienced candidate with high professional and ethical standards who will provide quality Information Security and IT Operations assurance and advisory services to the University. Position Summary:Reporting to the Associate Director, IT Audit (Associate Director), the Senior Information Security Assurance Analyst (Senior Auditor) will be responsible for independently planning, executing, developing, and communicating value added results of information security and IT operations assurance and advisory engagements to senior management.  The Senior Auditor will assist the Associate Director in procuring service providers for co-sourced audit projects and supervising their performance and deliverables to clients.  As a member of the University’s Information Technology Audit team, the Senior Auditor will support key strategy and planning activities related to the annual risk assessment and IT audit plan for the University.  In addition, the Senior Auditor should have a desire for continued career growth and a passion for learning new and emerging technologies to enable collaboration with the Associate Director in pursuit of continued innovation of the University’s IT audit function.
Department
Audit and Compliance
Full-Time / Part-Time
Full-Time
Category
Information Technology
Requisition # 2020-11894
Date Posted 1 month ago(8/17/2020 8:50 AM)
Review undergraduate applications to Princeton University. Complete the preliminary review of the academic record of freshman and transfer applicants seeking admission to the University, in preparation for the files to be read by admission officers.  Apply knowledge of varying high school systems, grades and transcripts.  Interpret and apply institutional policies and goals.
Department
Admission
Full-Time / Part-Time
Temporary
Category
Admissions
Requisition # 2020-11892
Date Posted 1 month ago(8/14/2020 5:34 PM)
The Client Systems Specialist provides software and hardware troubleshooting and support to a variety of customers on campus. The Specialist provides 2nd and 3rd tier contact and problem resolution, and restores full device functionality for users with software, application and/or hardware problems. Support is provided through in-office visits to departments, through walk-in assistance at the OIT Solutions Center (Frist Campus Center), and through remote support tools. Support is provided to machines/devices running Windows, macOS or a device OS (tablets or smartphones). The Client Systems Specialist provides both reactive and proactive maintenance of computers and mobile technology devices, including installing software, diagnosing hardware and OS issues, providing specific user configuration assistance, and provisioning for the University network. The Client Systems Specialist may be assigned to be a subject matter expert and provide support in that area to relevant departments.
Department
Support Services
Full-Time / Part-Time
Full-Time
Category
Information Technology
Requisition # 2020-11888
Date Posted 1 month ago(8/10/2020 6:02 PM)
The East Asian Library at Princeton University is seeking a diligent, motivated, and independent individual to be the Library Supervisor of its Public Services unit. The East Asian Library is a unique library at Princeton due to its extensive and specialized collections, space limitations, and independent interlibrary loan and technical services operations. It is one of the most famous collections of its kind in the United States, serving not only faculty, graduate, and undergraduate students at Princeton on all kinds of research on China, Japan and Korea but also, visiting scholars from across the globe
Department
Lib-Scholarly Colltns&ResrchSv
Full-Time / Part-Time
Full-Time
Category
Library
Requisition # 2020-11885
Date Posted 1 month ago(8/10/2020 11:58 AM)
The Department of Chemistry seeks an IT specialist to support the Senior IT Manager in providing strategic IT planning for an academic research department of some 350 faculty, staff, researchers and graduate students and also carry out all routine computing needs, including website development and maintenance. The specialist assists in the day-to-day management of the computing needs of the department's faculty, students, researchers, and staff, classrooms and computer labs, and conference/event spaces. The IT Specialist should be familiar with numerous technology systems, comfortable providing hands-on technical support, and focused on highly responsive customer service. The successful candidate will have demonstrated ability to interact and collaborate effectively with a wide variety of constituencies, have a problem-solving mindset, and be able to handle multiple competing priorities simultaneously and smoothly. The incumbent will perform duties under the direction of the Senior IT Manager in chemistry. 
Department
Chemistry
Full-Time / Part-Time
Full-Time
Category
Information Technology
Requisition # 2020-11882
Date Posted 1 month ago(8/6/2020 11:19 AM)
Princeton University is seeking an experienced international tax specialist to join the Office of Finance and Treasury as a Senior Global Tax Analyst. The Senior Global Tax Analyst is a highly collaborative and customer focused role that has overall responsibility for international tax reporting and compliance. Under the direction of the Senior Associate Director for Global Financial Services, this position is the University’s subject matter expert on US tax laws for foreign nationals, and will manage overseas tax reporting for Princeton’s international academic programs. The Senior Global Tax Analyst establishes best practice policies and procedures, and coordinates the onboarding and taxation for Princeton’s international faculty, staff, students and guests. This position will stay abreast of changes to tax laws, tax treaties, and IRS tax filings, and is proactive in adjusting applicable processes. This position will also be the University’s primary Certified Acceptance Agent for ITIN applications. The Senior Global Tax Analyst position requires a high level of analysis and critical thinking to ensure compliance with tax laws, while balancing the needs of Princeton’s diverse international community. In addition to supporting Princeton’s international population on campus, this position will work closely with the Senior Associate Director to serve the University’s global teaching and research mission. Responsibilities include assisting with the creation and implementation of policies and procedures, representing Global Financial Services to campus partners, improving operational efficiencies, and performing other duties as assigned. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues
Department
Financial Services
Full-Time / Part-Time
Full-Time
Category
Financial Services and Procurement
Requisition # 2020-11860
Date Posted 2 months ago(7/30/2020 9:21 PM)
Princeton University’s Office of Information Technology is seeking a Senior Developer/Analyst I to serve as a technical expert for the PeopleSoft Campus Solutions (CS) application. This position analyzes customer needs and develops customizations, reports, interfaces, and bolt-on solutions for CS. Responsibilities also include operational support, testing, maintenance, and customer support. The Senior Developer/Analyst works under the general supervision of senior staff and the Senior Manager of ERP CS. This position offers the flexibility to work remotely within the United States. Employees are expected to have a professional, distraction free environment with reliable high speed internet connection. This position requires company paid business travel to Princeton, NJ approximately 4-5 weeks per year.
Department
Software and Application Svs
Full-Time / Part-Time
Full-Time
Category
Information Technology

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