Administrative and Professional Job Listings

The following is a list of current administrative and professional job postings. For specifics or to apply, click on the job title.

 

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Search Results

3 hours ago

The Department of Politics seeks a Communications Associate for the Arab Barometer.  This individual will promote and disseminate findings through media relations, in both Arabic and English, and play a large role in event planning including the training workshops in the region. The Communications Associate will serve as initial point of contact for media and policy inquiries. The associate will also reach out to print, broadcast and online media through press releases, media advisories and pitch calls, while leading efforts on social media outreach to promote the Arab Barometer’s work.

 

This is a full time, 18 month term position, based in Washington D.C. The possibility of renewal exists depending on performance and grant funding.

Requisition #
2017-8071
Department
Politics
Full- or Part-Time
Full-Time
Category
Communications and Public Relations
3 hours ago

Princeton University’s Department of Music is seeking a Senior Technical Manager to provide strategic Information Technology planning and routine computer needs (including website development and maintenance) for a department of some 100+ faculty, staff, graduate, and undergraduate students that supports music scholarship, composition (including electronic and computer music), and music performance, producing well over a hundred concerts a year. 

 

The incumbent will manage all IT Projects/websites, migrations for the department, and will recommend, implement, and manage the technical direction of the Music Department within a complex environment. This will include responsibility for managing and implementing long-range projects and provide training for staff (faculty and administrative) in order to enhance the department needs moving forward. Reporting to the department manager, this individual will work in partnership with the Department Manager, the faculty, and the technical community at Princeton in order to create a superior technical environment within the Department of Music. 

 

This position is charged with analysis and development of IT processes and improving business operations. This individual will champion operational excellence in alignment with the needs of the community. Success in the Music department requires a strong commitment to teamwork, a desire to keep abreast of new software and hardware technologies, and the ability to be proactively engaged in the goals of the department.

Requisition #
2017-8075
Department
Music
Full- or Part-Time
Full-Time
Category
Information Technology
7 hours ago

The Princeton Neuroscience Institute is seeking to hire a casual hourly to assist its finance team. This individual will work closely with the Finance Manager and the Business Assistant to provide assistance with general administrative and financial duties.

Requisition #
2017-8060
Department
Princeton Neuroscience Inst
Full- or Part-Time
Temporary
Category
Financial Services and Procurement
8 hours ago

Applications are invited for up to one semester in spring of 2018 for a position as Translator in Residence at the Princeton Institute for International and Regional Studies (PIIRS). Candidates should be established translators into English with a project currently in progress that would benefit from the support offered by Princeton. Applications will be reviewed starting on December 1, 2017, notification will likely occur by December 15, 2017.

Requisition #
2017-8066
Department
Prnctn Inst Intl & Regnl Studs
Full- or Part-Time
Temporary
Category
Academic Administration
9 hours ago

The department manager in the Department of Chemical and Biological Engineering works closely with the department chair to execute policy and strategic direction for the department and participates in short- and long-term planning for CBE operations and activities. While the chair establishes the academic and intellectual direction of the department, the department manager provides support for the chair’s vision. The chair and manager collaborate on strategic planning for the department, and the department manager is responsible for ensuring that the faculty, students, and staff have the necessary means to carry out their academic, research and administrative duties. The department manager reports directly to the department chair, with a secondary reporting relationship to the Assistant Provost for Academic Management in the Office of the Provost.

CBE has 18 full-time faculty members; 18 administrative and technical staff; 41 research scholars, visiting scholars, and postdoctoral researchers; 82 graduate students; and undergraduate cohorts of between 40 and 50 students per year.

 

Requisition #
2017-8077
Department
Chemical and Biological Eng
Full- or Part-Time
Full-Time
Category
Academic Administration
1 day ago

The Department of Music is looking for an Office Assistant with strong administrative, clerical and organizational skills to join the administrative team supporting the faculty and staff within the department. The Office Assistant must demonstrate a high degree of professionalism in a fast-paced environment, use sound judgement, maintain confidentiality, and remain flexible as demands and priorities change.

 

This individual will report to the Program Manager in the New Music Building, situated in the Lewis Arts complex and home to the Princeton University Orchestra, Princeton University Jazz Ensembles, Princeton Laptop Orchestra (PLOrk), Sinfonia and many of the performance faculty who teach instrumental and jazz studio lessons. The New Music Building shares the plaza and forum with the Arts Tower, and the Wallace Dance Building and Theater and is within walking distance to Princeton University's Dillon Gym, as well as the McCarter and Berlind Theaters, Dinky Bar and Kitchen, Cargot Brasserie, Princeton train and bus station and Wawa. 

 

This is a 9-month position, working full time during the academic year, September through June.

 

Requisition #
2017-8065
Department
Music
Full- or Part-Time
Full-Time
Category
Administrative Support
1 day ago

Princeton University is seeking a Process Analyst to join its Service Management Office (SMO) within the Office of Information Technology (OIT). The SMO provides leadership and direction to ensure that the services OIT provides continually meet customer needs and add value to the University. The Process Analyst helps define, implement, communicate, and improve service management processes that are based on industry best practices, such as Information Technology Infrastructure Library (ITIL). The position also owns and manages specific service management processes, and leads work stream initiatives to implement new processes that enhance the reliability and value of IT and other services.

Requisition #
2017-8051
Department
Service Management Office
Full- or Part-Time
Full-Time
Category
Information Technology
1 day ago

Reporting to the Senior Associate Director for International Students, the International Student Coordinator serves as an advisor to international students and as the assistant coordinator of SEVIS (Student and Exchange Visitor Information System) compliance.

 

This position is an ideal entry position for individuals seeking a career in international student and scholar advising. 

Requisition #
2017-8061
Department
Davis International Center
Full- or Part-Time
Full-Time
Category
Administrative Support
1 day ago

 

Princeton University is seeking a Storeroom Attendant to join its Technology Operations team within the Office of Information Technology (OIT). As a member of Technology Operations, the storeroom attendant maintains a database and physical inventory of technical parts, equipment and tools used by the Technology Operations technical staff. The Storeroom Attendant also processes and fills customer requests, stocks shelves, researches parts, and counts material (manually or using a handheld barcode scanner) and posts totals to an inventory database.

 

Supporting a campus community of nearly 8,000 students and more than 6,600 employees and growing, the Technology Operations working environment is busy and fast-paced. A successful candidate is able to multi-task and possesses effective communication skills.

 

Requisition #
2017-8044
Department
Support Services
Full- or Part-Time
Full-Time
Category
Information Technology
4 days ago

The Industrial Relations Section (IRS) at Princeton University is seeking a Research Manager to coordinate the IRS research activities. The IRS, established in 1922, is a research and instructional center within the Princeton Economics Department that houses faculty, graduate students, post-doctoral fellows, and visiting researchers who are carrying out research in labor economics and public policy and related areas.

 

This individual will be responsible for supervising four or more research assistants (both full time and students) and will coordinate and manage research studies within IRS.  This is a three-year term position with the possibility of renewal. Candidates are asked to submit a cover letter, resume and contact information for three references for consideration. 

Requisition #
2017-8025
Department
Industrial Relations
Full- or Part-Time
Full-Time
Category
Research and Laboratory
4 days ago

The Program Associate for the Princeton University Preparatory Program (PUPP) and the Princeton Summer Journalism Program (PSJP) will join a dedicated team of college access and success professionals who work to prepare outstanding, diverse students from low-income backgrounds for selective college success.  Reporting to the Director of PUPP, the Program Associate will collaborate with the PUPP team manage a range of PUPP program components focused on the local, Princeton/Mercer County, NJ region; while also managing PSJP operations that serve students across the US.

 

Founded in 2001, PUPP is a comprehensive academic and cultural enrichment program for high-achieving, low-income high school students from Ewing, Lawrence, Nottingham, Princeton and Trenton High Schools. PUPP works with high school scholars beginning the summer after their 9th grade year and continuing through high school graduation. Our goal is to prepare our students for success at selective colleges and universities.

 

Founded in 2002, PSJP seeks to create pathways for students from low-income backgrounds into elite, intellectual professions—including journalism and closely related fields. Every August, SJP welcomes 35-40 low-income rising high school seniors to Princeton’s campus for a 10-day seminar on journalism and college admissions. A team of professional journalists then works with students on every aspect of their college applications during the fall of their senior year. Our goal is to send students to elite colleges—and to encourage them to subsequently pursue careers in journalism or other intellectual fields, thereby diversifying the professions that shape American democracy.


This is a two year term position. 

Requisition #
2017-8048
Department
PUPP
Full- or Part-Time
Full-Time
Category
Administrative Support
6 days ago

Princeton University invites applications for the position of director of student life in one of its six residential colleges.  Working under the Office of the Dean of Undergraduate Students (ODUS), the director of student life (DSL) reports to the dean of undergraduate students through the associate dean and to the head of the residential college through the dean of the residential college.  The DSL is the primary staff member within the residential college responsible for supporting and enhancing the undergraduate residential and extracurricular experience of students from all four years residing in or affiliated with that college (800 to 900 undergraduate students).  The DSL: manages crises and emergencies and works to support students of concern; encourages the highest standards of good citizenship and respect for others among members of the college’s community by resolving conflicts, upholding expectations for good conduct, and helping students to understand the value of living in a diverse community; oversees the Residential College Adviser (RCA) Program within the college; and plans, implements, and supports non-academic educational and social programming. As the only member of ODUS and Campus Life within the residential college, the DSL represents all non-academic priorities and concerns within the college system and shares with other staff members responsibility for the development of student life policies.  The DSL is regularly asked to assist ODUS, the Council of Heads, Office of the Dean of the College, and Office of the Vice President for Campus Life with special projects, assignments, and committee work.

Requisition #
2017-8038
Department
Dean of Undergraduate Students
Full- or Part-Time
Full-Time
Category
Student Affairs and Services
1 week ago

Highly organized individual to plan departmental events, and provide administrative support to faculty.  Events include, but are not limited to, lectures, workshops, conferences, departmental functions, and special visitors. 

 

  • Coordinates travel for guests, makes hotel reservations, arranges for honorarium payments and reimbursements for guests. 
    Assists with publicity, and disperses information internally and externally. 
  • Maintains event calendars and event websites.  
  • Provides administrative support to faculty assisting in academic and teaching duties, and preparing necessary correspondence. 
  • Orders supplies, oversees copy machines, coffee station, handles Federal Express and UPS mailings through the EShipGlobal system.
  • Directs visitors, answers and responds to telephone calls.
  • Position deals with a diverse group of visitors as well as internal contacts at all levels of the university.
  • Assists with various clerical duties as needed. 

 

A high degree of flexibility is needed, and professional and courteous customer service is a must. 

Requisition #
2017-8043
Department
English
Full- or Part-Time
Temporary
Category
Academic Administration
2 weeks ago

The Graduate School is seeking an analyst for projects under the direction of the Senior Associate Dean for Finance and Administration. This position involves a high level of analytical skills, problem-solving capabilities, and the ability to work independently. The Graduate School offers a challenging and supportive work environment.  Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. 

Requisition #
2017-8037
Department
Dean of the Graduate School
Full- or Part-Time
Temporary
Category
Academic Administration
2 weeks ago

The Department of Geosciences and the Princeton Institute for Computational Science & Engineering (PICSciE) have an opening for a Senior Level Linux Administrator/Software to support research computing by the faculty, researchers and students and to join the PICSciE/OIT Research Computing  group. The Administrator has a dual reporting relationship to the Department Manager of Geosciences and to the Manager of Research Computing Systems and Storage, Office of Information Technology. The Department of Geosciences computing platform includes a Linux/UNIX based state of the art research facility.

 

This is a full time, 5 year term position to run from January 2018 to December 2022.

Requisition #
2017-8034
Department
Geosciences
Full- or Part-Time
Full-Time
Category
Information Technology
2 weeks ago

The Diversity and Inclusion Coordinator within the Office of the Dean of the Graduate School is a critical member of a dynamic, six-person diversity and inclusion team focused on recruiting, retaining, and supporting a diverse graduate student population at Princeton. The Coordinator will manage daily workflow and provide high-level administrative support, with particular responsibility for supporting the Assistant Dean for Diversity in the Natural Sciences. 

 

Key duties include handling and responding to inquiries; scheduling meetings and maintaining a complex electronic calendar; monitoring and tracking budgets and expenditures; and drafting, distributing, and following up on correspondence.  This individual will have particular responsibilities for working with students and faculty members in the natural sciences, including service as the administrative coordinator of a summer undergraduate research program (SURP) in the life sciences.

Requisition #
2017-8029
Department
Dean of the Graduate School
Full- or Part-Time
Full-Time
Category
Administrative Support
2 weeks ago

The Corporate Engagement and Foundation Relations (CEFR) team at Princeton serves the University's mission of advancing knowledge through relationships with corporations and foundations. We raise funds to support education, research, and scholarship at the University through a proactive process of identifying, initiating, and managing relationships. We take an outside-in approach that recognizes the needs and priorities of corporations and foundations and aligns the strengths of Princeton. We focus on large fund-raising opportunities.

Position Summary

The Associate Director of Foundation Relations is focused on building and sustaining mutually beneficial relationships with foundations for advancing knowledge and supporting scholarship and research at Princeton. The Associate Director works with various campus partners including the president, the provost's office, the dean for research, development, volunteers, department chairs and faculty in those areas. The Associate Director (in collaboration with the University's CEFR team and other campus partners) identifies, analyzes, and profiles prospective foundation partners; manages a portfolio of foundation relationships to formulate and execute cultivation and solicitation strategies and steward gifts and grants. The Associate Director assists faculty in identifying and cultivating foundation relationships, and in developing and writing letters of intent, proposals, and reports. The Associate Director is part of a team responsible for the foundation relations efforts at Princeton.

Please include a cover letter with your application materials.

Requisition #
2017-8033
Department
Corp Engmnt & Fndtn Relations
Full- or Part-Time
Full-Time
Category
Alumni Relations and Development
2 weeks ago

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. 

 

We currently seek an assistant manager who will work as part of a team of four shared financial services managers that provide proactive, responsive, and effective service for approximately 24 departments, programs, and centers with budgets exceeding $80M. Reporting to the Shared Services Manager, Financial Services in the Office of Finance and Treasury, the assistant manager collaborates with the managers of the academic units to ensure the effective management of financial processes and serves as a liaison between academic units and the Office of Finance and Treasury.

 

The assistant manager performs a variety of financial functions such as preparing and approving electronic expense reports, payment requests, journal entries, and requisitions; entering and maintaining salaries and other data in the Labor Accounting system; onboarding suppliers; preparing financial reports; and coordinating the university credit card processes. This individual will support other financial activities such as working and communicating with faculty and other academic departmental staff and students to ensure purchases are allowable and within budget and funds are disbursed appropriately. This person also ensures that internal controls are in place to achieve compliance with university policy and procedures.


Additionally, the assistant manager serves as an internal consultant and helps develop and improve processes and procedures and create mechanisms for timely and efficient workflow with the academic departments. The assistant manager proactively communicates university policies, procedures, and regulations, ensuring departmental compliance. Additionally, this individual attends all relevant training classes and stays current with changes in policies, procedures, and processes pertaining to financial management.

Requisition #
2017-8022
Department
Financial Services
Full- or Part-Time
Full-Time
Category
Financial Services and Procurement
2 weeks ago

The Graduate School is seeking a financial research analyst to support financial initiatives and business processes. This professional will join the Finance and Administration team in the Office of the Dean of the Graduate School, which offers a challenging and supportive work environment.  Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful.

 

This is an 18-month term position reporting to the Senior Associate Dean for Finance and Administration. This position could also be flexible with part time work schedule of 75% duty time.

 

This position requires a high level of analytical and technical skills and will work as a member of a project team in the development of a custom-built fellowship reporting system as well as ad hoc analyses.

Requisition #
2017-8027
Department
Dean of the Graduate School
Full- or Part-Time
Part-Time
Category
Financial Services and Procurement
2 weeks ago

Reporting to the Dean of the Graduate School, the Associate Dean for Access, Diversity and Inclusion has primary responsibility for planning, implementation, and assessment of the School’s goals related to access, diversity, and inclusion. This individual leads a staff of five to advance a critical imperative for Princeton University as articulated by the Board of Trustees in its 2013 Ad Hoc Committee report and 2016 strategic framework document.

 

The Associate Dean partners with multiple constituencies within the Graduate School and with colleagues in the Office of the Provost, Office of the Vice President for Campus Life, Office of the Dean of the College, academic departments and programs, and others. This individual seeks to improve access, recruitment, experience, inclusion, and success of students that have been historically underrepresented or marginalized in graduate education, including racial and ethnic minorities, women, first-generation students, low-income students, LGBT students, people with disabilities, and others. In addition, the Associate Dean supports all graduate students, faculty members, and staff in engaging with diversity and difference in graduate education.

 

The Associate Dean also serves as a member of the Graduate School senior staff and as a critical voice on all issues relating to graduate students and graduate education.

 

The Graduate School offers a challenging and supportive work environment.  Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton.  The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful. 

Requisition #
2017-8026
Department
Dean of the Graduate School
Full- or Part-Time
Full-Time
Category
Academic Administration

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