Administrative and Professional Jobs at Princeton

Princeton University seeks a highly motivated, well-qualified individual to serve as a Shared Grants Manager in the Office of Research and Project Administration (ORPA). The Shared Grants Manager will be responsible for a portfolio of academic departments, assisting faculty, researchers, and unit-level staff with a variety of pre- and post-award research functions. The Shared Grants Manager will partner with university academic and non-academic departments and centers to provide timely, high quality, and coordinated research administrative services. In addition, the Shared Grants Manager will work in close collaboration with multiple stakeholders on and off campus to help ensure the overall effective coordination of research administration services, systems, policies, and processes. Reporting to the Office of Research and Project Administration, the Grants Manager will collaborate with relevant university offices, including staff in Office of Research and Project Administration, Sponsored Research Accounting, Procurement, Research Integrity and Assurance, Corporate Engagement and Foundation Relations, and the Office of the Dean for Research.

Reporting to the Executive Director of University Services, the Senior Associate Director of Finance provides leadership and direction to departmental finance staff, comprised of three direct reports, two dotted-line reports, and a team of approximately ten FTEs.  University Services employs over 400 staff and has annual revenue and expense operating budgets of approximately $118 million and $60 million, respectively.  These amounts are projected to grow to over $140 million in revenue and $74 million in expenses as the campus expands over the next few years.  These budgets are diverse and complex, with some departments using a cost recovery model and the remainder being funded from general fund allocations.  Departments that comprise University Services provide an integrated set of services to students, faculty, and staff and include Campus Dining; Campus Support Services (“CSS”); Conference & Event Services (“CES”); Business Services; Housing and Real Estate Services (“HRES”); Print and Mail Services (“P&M”); TigerCard, Transportation and Parking Services (“TTPS”); and University Services Administrative Offices inclusive of Communications, University Services IT, Finance, and the Office of the Vice President.  The position is responsible for providing leadership and oversight of the finances of University Services’ complex, departmental operating budgets, inclusive of policy interpretation, design and implementation of processes and internal controls, accounting accuracy, budgeting, financial modeling, reporting and monitoring, and reconciliations.  This position is responsible for working with finance staff to identify and track key current and historical data and metrics that can facilitate informed decision making.  The Senior Associate Director is responsible for advising and presenting to senior departmental staff accurate and timely operational financial information.  The Senior Associate Director supports the priorities of the Executive Director and has a good understanding of the operational finances for all University Services units.  The position will represent the Executive Director in finance meetings and projects, as required.  The position balances a significant workload, works collaboratively with a varied group of people, and manages multiple challenges daily, while maintaining routine responsibilities.  The Senior Associate Director of Finance is expected to maintain confidentiality at all times and assures that confidentiality is maintained by direct reports.  A full job description will be furnished prior to interview. 

The Mpala Research Centre (MRC) in Laikipia County, Kenya seeks an experienced Summer Field Advisor to mentor 5-10 Princeton undergraduate students who will be conducting independent research and participating in internships at MRC in summer 2020.  For student researchers, the Advisor will provide on-site support to supplement and operationalize the advice students receive from their Princeton faculty advisor and the MRC Executive Director.  In addition, the Advisor will oversee aspects of Princeton student life including co-curricular programming, health and wellness, and response to crisis and conflict.  Reporting to the HR/Administrator and consulting with the Executive Director as necessary, the Advisor will serve as the first point of contact for Princeton undergraduate students and a critical liaison to the Mpala staff on issues related to the students.  The Advisor will be in residence at Mpala for roughly 10 weeks from mid-June to mid-August 2020. This is a half-time appointment and the Advisor may pursue their own research or writing for the remainder of the time.  This position would be well-suited for a postdoc or independent researcher. Based on a 48,000 acre campus in Laikipia County, Kenya, MRC is one of the leading field-based research centers in Africa for the study of ecology, conservation, and human-wildlife co-existence. More about Mpala is available at www.mpala.org.

The Office of Health Professions Advising (HPA) at Princeton University is a unit within the Office of the Dean of the College. HPA supports a diverse student and alumni population preparing for medical, dental, veterinary, public health, and other health professions. The Assistant Director works in a highly collaborative and supportive team with the HPA Director, Health Professions Adviser, and Administrative Assistant to support approximately 1,200 undergraduates and alumni who are considering health professions careers. Working with some of Princeton’s most motivated undergraduates and alums through individual and group advising, the Assistant Director will guide students in their academic and co-curricular choices; monitor students' progress through the premed/prehealth experience; help students develop their own personal narratives in preparation for their future careers; raise students’ awareness of the diverse opportunities within health professions; and refer students to other resources on campus, as appropriate. When the application season arrives, the Assistant Director interviews applicants and drafts a portion of the University’s composite letters of recommendation. The Assistant Director is responsible for event programming, supporting several health-related student groups, and coordinating the Health Professions Advising Peer Adviser program and peer leaders in our student-athlete network. This individual will be expected to collaborate with a broader advising team within the Office of the Dean of the College, including faculty advisers and professional staff in the residential colleges and Programs for Access and inclusion.  The Assistant Director supports the Director in most all functions and leads the office when the Director is absent. Please provide a cover letter, resume/CV, and writing sample. Review of applications will begin immediately. Full consideration application deadline is April 20, 2020. Start date as soon as possible, with an anticipated date no later than Summer 2020.

Princeton University seeks an experienced undergraduate teacher and academic adviser to serve as director of studies in one of the residential colleges. The director of studies shares with the residential college dean responsibility for the academic progress and well-being of approximately 900 undergraduates, working closely with the director of student life as part of an advising team that ensures a holistic approach to student support from orientation to graduation. The director of studies reports to the residential college dean and a senior associate dean of the college, and collaborates on a daily basis with colleagues across the university, working closely with university programs that support the success of first generation, low income, and non-traditional students, and acting as liaison to one or more other university units. The director of studies has primary responsibility for recruiting and training the faculty members who serve as academic advisers in the college. The director of studies works closely with these advisers and with departmental faculty to advise individual students on all aspects of their academic programs and progress towards the degree. 

The Associate Dean for Academic Advising reports to the Senior Associate Dean, who oversees academic advising, academic standing, and the residential college program.   The Associate Dean will support all aspects of this portfolio and take the lead in designing, managing, and evaluating a broad array of advising programs intended to support undergraduates throughout their Princeton career, from matriculation through graduation.  This work is centered in the residential college program, but depends on effective collaboration across programmatic, department, and unit boundaries.  For full consideration, please submit application materials by April 6, 2020. Position will be open until filled. 

Princeton University is seeking an administrative coordinator who will join the Study Abroad Program (SAP), part of the larger Office of International Programs (OIP). Princeton University is a highly selective private liberal arts university with an undergraduate enrollment of approx. 5,200. The Study Abroad office offers a wide variety of intellectually challenging, culturally enriching and socially diverse academic programs abroad. At Princeton, approximately 200 students yearly study abroad for a semester or year. The Study Abroad office also manages approximately ten Exchange Programs with leading universities worldwide. The office provides support and assistance to other departments/centers offering short-term international programs and also advises students for summer study abroad.The Coordinator works as part of a team of 5 to deliver a rigorous and appealing Study Abroad Program (SAP) to undergraduates. This person provides coordination for all administrative aspects of SAP; supports the study abroad application and approval; assists with the administration of study abroad actions in the Registrar's system; and overall, maintains accuracy of sensitive student records in several data systems. Additionally, the Coordinator also provides financial-related support, both with regards to SAP's operating budget and individual programs' budgets and operations; assists with researching cost and billing information for 100+ semester-long programs; liaises with numerous offices on campus to distribute student information in a timely and accurate manner; actively contributes to outreach/marketing efforts; co-manages the Study Abroad Fair and all SAP program events; assists with the Global Ambassadors program; recruits and manages student workers; and provides progress reports and data analysis.

  The Ivy League, a Division I athletics conference office founded in 1954 and located in Princeton, N.J., seeks applications for the position of Associate Executive Director for Compliance and Governance. The Ivy League utilizes Princeton University's Human Resources. The Ivy League Associate Executive Director for Compliance and Governance serves as a member of the conference office senior management team, and manages the compliance and governance functions of the Ivy League conference office, including educating member institutions on NCAA and Ivy League regulations, processing rules violations, directing the legislative processes, and advising senior athletics department personnel from the eight Ivy League institutions regarding complex rules interpretations and confidential situations.

The Office of Corporate Engagement and Foundation Relations (CEFR) is seeking a department office assistant for approximately 10-15 hours per week to support our mission and staff. The position will work on various projects with front line staff.

The Senior Financial Systems Analyst will play a critical role in the development and implementation of process improvement initiatives and provide support for ongoing enhancements with a focus in the Grants Management, Billing, Project Costing, Customer Contracts, and Receivables business areas, specifically supporting the Princeton University’s Sponsored Research processes. Supporting the General Ledger business area the incumbent will provide leadership across business processes, engaging in other functional areas and offering knowledge transfer and guidance for cross-functional designs and issue resolution.  The successful candidate will need to provide leadership in coordinating complex projects across a team of technical developers, functional analysts, and subject matter experts and will deliver innovative business consulting, business process design, systems integration, application design, and project management.   The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.

The Office of Information Technology is seeking a Technical Support Specialist to join the night-shift team of its faced-paced, 24x7 Support and Operations Center (SOC). The Technical Support Specialist provides support, technical guidance, and incident response. This individual actively responds to incidents and security events, escalates issues when required, and follows up in a timely manner. This role also works to raise the technical abilities of the campus community through knowledge sharing and the documentation of support solutions in knowledge articles.

Two-year term-limited position, beginning July 1, 2020 The Assistant Director position exists to build capacity around programmatic areas of growth in the Center for Career Development. This position is part of the Alumni Engagement and Experiential Learning team, and also supports programs across teams, with areas of focus including connecting students with alumni, supporting graduate student outreach initiatives and resources, writing and editing program support materials, and gathering and organizing data. This person plays a generalist role helping to build programming and resources to support key office initiatives.

The Contracts Manager will take overall responsibility for agreements processed through ORPA, supporting the drafting and negotiation of complex provisions for research-related agreements in partnership with ORPA staff and leadership, the Office of Technology Licensing, the Office of the General Counsel, and numerous other campus stakeholders, while ensuring the University’s interests and rights are protected. The Contracts Manager will focus on agreements with high strategic value to the University, high complexity and/or risk, and agreements requiring significant or expert resources in negotiation and/or post-execution oversight. These agreements of focus include master agreements and other platform agreements such as affiliate agreements and membership agreements, service agreements, international agreements, and all nonfunded agreements, including confidential disclosure agreements (CDAs), material transfer agreements (MTAs), data use agreements (DUAs) and visiting scholar agreements. The Contracts Manager will also serve as the primary contact for the campus community regarding these types of agreements. The negotiation of agreements not listed above will continue to be undertaken broadly by skilled ORPA staff, and ORPA staff will benefit from the advice and assistance of the Contracts Manager. The Contracts Manager will additionally enhance agreement management in ORPA via developing and continuously refining a set of standard and benchmarked agreement templates and agreement-related tools (including ORPA’s Federal Acquisition Regulation matrix), ensuring the effectiveness and efficiency of systems and business processes supporting agreement processing (including the successful implementation/use of the agreements module in Huron), and leading internal and external training related to research-related agreements. The Contracts Manager will additionally define, collect and benchmark metrics and key performance indicators (KPIs) relating to agreement processing in ORPA.

The Export Control Manager (ECM) reports to the Assistant Director (AD), Export Control and Compliance, in the Office of Research and Project Administration.  The ECM assists the AD in developing and maintaining compliance with Princeton University’s Export Control Management Plan, the Export Administration Regulations (15 CFR 730-799), the International Traffic in Arms Regulations (22 CFR 120-130), and sanctions programs implemented by the US Department of the Treasury, Office of Foreign Assets Control. 

University Health Services is seeking a self-motivated, knowledgeable, energetic, and flexible administrative assistant.University Health Services (UHS) at Princeton University is a fully accredited (Accreditation Association for Ambulatory Health Care, or “AAAHC”) health care facility. Located in the McCosh Health Center, the Caldwell Field House and Dillon Gym, UHS provides comprehensive health services to more than 7,500 Princeton undergraduate and graduate students, and specialized services to Princeton University faculty, staff, and employees who experience work-related injuries and illnesses, or who require consultations regarding international and travel medicine.UHS hires individuals of all backgrounds.  We build on our staff’s diversity--recognizing, valuing, and appreciating the different perspectives, talents and energy of all.  UHS invites all its employees to make a valuable contribution in this regard. We firmly believe that being an inclusive and culturally responsive community is one of the foundations of a vibrant, relevant organization. We aspire to develop the mindsets, knowledge and abilities to build equitable and inclusive systems, teams and culture.

The Davis International Center at Princeton University seeks applicants for the Associate Director for International Students vacancy, which oversees a robust immigration caseload and comprehensive compliance management system and processes.  This is a dynamic role with a broad range of responsibilities in a fast-paced international student and scholar services office. The successful candidate will have strong references, extensive experience in immigration advising, strong analytical and management skills, and a high comfort level with working autonomously in a high-stakes environment.  We value the ability to effectively communicate with University stakeholders and colleagues, and to engage with students, faculty and staff of diverse backgrounds. Can-do attitudes and a good sense of humor are especially welcome.

The Princeton University Art Museum seeks a Manager of Financial and Personnel Operations (MFPO) who will efficiently and effectively steward the financial and human resource operations of the Princeton University Art Museum, including $20 million of business activity annually and the personnel operations associated with over 150 full-time, part-time, and student employees. Reporting to the Associate Director for Finance and Operations, they manage the day-to-day work of the Museum’s Business Office, and directly supervise the Assistant Manager of Financial and Personnel Operations.  The Museum is preparing for tremendous growth, including a new facility being designed by Sir David Adjaye, which will provide dramatically enhanced spaces for the display of the collections, temporary exhibitions, collections study, education, and public amenities. These changes will enable the Museum to better advance its mission of making extraordinary works of art an essential part of the university experience for Princeton students and faculty; to be a leader in museum-based research, teaching, and interpretation; and to be an essential resource to the wider community and to visitors from around the world. The period ahead is thus one of dramatic change and growth that requires a MFPO who will support the Museum's senior management, budget managers, and staff in a variety of matters and work closely with all levels of Museum staff, interact with suppliers, and deal with multiple administrative and academic offices within the University. This position must provide exemplary customer service to internal and external constituencies, including supporting new activities that will ensure the Museum’s continued impact and visibility during an extended period of disruption, and requires a high level of strategic, analytical, technical, and communications skills. With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum advances critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation. The Museum also serves as a gateway to the University for more than 200,000 visitors from around the world each year. Intimate in scale yet expansive in scope, it offers a respite from the rush of daily life, a revitalizing experience of extraordinary works of art, and an opportunity to delve deeply into the study of art and culture. The Museum is located at the heart of Princeton’s historic campus and is free and open to the public. To learn more, visit http://artmuseum.princeton.edu

Princeton University’s Office of Capital Projects (OCP), seeks experienced Construction Managers to join our dynamic staff. This is an exciting time to join Princeton as it embarks on an ambitious, multi-year capital program. The Construction Manager will be responsible for the successful transition from design to construction in delivering the University’s capital projects in the $1M to $500M range. The Construction Manager’s core strengths will be rooted in a depth of experience in the construction delivery process, project controls and the ability to predict, communicate and manage the impacts of project risks.  This is a five year, benefits eligible position. *Two positions available*

University Health Services (UHS) at Princeton University is a fully accredited (Accreditation Association for Ambulatory Health Care, or “AAAHC”) health care facility. Located in the McCosh Health Center, theCaldwell Field House, and Dillon Gym, UHS provides comprehensive health services to more than 7,500 Princeton undergraduate and graduate students, and specialized services to Princeton University faculty, staff, and employees who experience work-related injuries and illnesses, or who require consultations regarding international and travel medicine. UHS’s mission is to enhance learning and student success by advancing the health and well-being of our diverse University community. This mission is pursued and supports the University’s purpose by using current knowledge of health and human development to guide responsive, high quality clinical, prevention, and consultation services.UHS’s values are Respect & Compassionate Care; Integrity & Service Excellence; Collaboration & Innovative Solutions; & Engagement & Lifelong Learning.UHS hires individuals of all backgrounds.  We build on our staff’s diversity--recognizing, valuing, and appreciating the different perspectives, talents and energy of all.  UHS invites all its employees to make a valuable contribution in this regard. We firmly believe that being an inclusive and culturally responsive community is one of the foundations of a vibrant, relevant organization. We aspire to develop the mindsets, knowledge and abilities to build equitable and inclusive systems, teams and culture.UHS fosters an organization-wide commitment to quality assurance and improvement. Quality within UHS involves attention to elements of both healthcare and total quality. Healthcare quality is operationalized by the Institute of Medicine through a focus on six aims for improving the delivery of care: safe, effective, patient-centered, efficient, timely, and equitable. Total quality is best defined as an attitude, an orientation that permeates an entire organization, and the way in which the organization performs its internal and external business functions. UHS aspires to be an organization where all employees are dedicated to both healthcare and total quality so that our system will ensure that all clients are served well. Therefore, we hire individuals who constantly strive for excellence and support continuous quality efforts in all that they do via actions and attitudes. As a member of the UHS staff, your job may be deemed “essential” as defined by University and UHS policy. Please ask you supervisor for additional information. POSITION SUMMARYThe per diem Nurse Practitioner (NP) or Physician Assistant (PA) provides same day and acute concern health care to Princeton undergraduate and graduate students and their eligible dependents. This includes obtaining history, performing physical exams, ordering and interpreting appropriate lab, x-ray, and electrocardiogram studies. The per diem NP or PA performs minor office practice procedures such as suturing, incision & drainage. This position is responsible for charting in an electronic medical record. This is a per diem position. Daily work hours are Mon-Fri, 8:45am -5pm. Candidate will be required to work a minimum of 2-4 morning shifts (9am – 1pm) or afternoon shifts (1pm – 5pm) per week. May be required to work some Saturdays (9am – 4pm).

Conference & Event Services (CES), a department within University Services, serves as a one-stop-shop for conference planning, event coordination, and room scheduling.  In addition, CES is the liaison to 501c3 not-for-profit organizations that are interested in short term use of University facilities.  CES oversees Princeton University’s summer program for internal and external customers including conferences, camps, enrichment programs, workshops, meetings, etc.  The Event Compliance Manager (ECM) reports to the Director for Conference and Event Services and is responsible for overseeing compliance with policies and protocols applicable for holding conferences, camps, programs, and events.  This includes policies and protocols relating to minors, alcohol, animals, merchandise sales, food trucks, and other areas as needed.  The ECM will work in tandem with University event planners, within the department and across the University, serving as the primary resource for compliance matters that are inherent in the events community.  While the initial focus of the role will be the continued roll-out of the recently created Policy for Programs Involving Minors, the ECM will also serve as a subject matter expert on other identified areas of compliance, in addition to those listed above, guiding the events community into compliance with all aspects of event production held on campus.  The ECM will provide leadership on important aspects of event planning with respect to minors, alcohol, animals, merchandise sales, food trucks, and will support and/or lead committees and subcommittees related to these areas.  The ECM will conduct learning and development sessions related to the event compliance portfolio.  The ECM may be asked to make specific location/facility recommendations for events and programs that present a compliance related issue.  The ECM must be very familiar with the University physical space and is tasked with recommending spaces that are most suitable for each type of event.   In addition, the ECM will be called upon to plan events and to consult with event planners across campus.  There will be occasions when the ECM will be asked to manage all aspects of planning and executing a complex conference or event.  In these cases, the ECM will manage all logistical components including venue selection, venue layout and set up, catering, transportation arrangements, accommodations, dining arrangements, audio/visual equipment orders, wayfinding materials, the management of support staff, and financial management for internal and external clients.  This position is a three-year term, benefits eligible position.  A full job description will be furnished prior to interview.