Administrative and Professional Jobs at Princeton

Thank you for your interest in working at Princeton University. Scroll down to view all administrative and professional staff job postings. Results are sorted by posting date and number. Click the job title to learn more about the position. We encourage you to apply only for positions that match your career interests and qualifications. 

 

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Staff members help further Princeton’s mission in a variety of impactful ways.

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Search Results Page 1 of 8

Requisition # 2022-15079
Date Posted 3 days ago(6/23/2022 3:52 PM)
Princeton University's Office of Communications seeks a dynamic and versatile communications professional to serve as a Temporary Communications Strategist. Reporting to the Director of Campus Communications, the communications strategist will support the objectives and priorities of multiple University academic departments and centers looking to expand their communications capacity. The communications strategist will be based in the Office of Communications and work collaboratively with units across campus focusing on the humanities and social sciences.  The strategist will work closely with staff housed in those areas to develop strategies that reach their key audiences with messages and stories that raise their visibility and reinforce Princeton's reputation for excellence in research and teaching. This is a six-month temporary assignment.
Department
VP Communication &Govt Affairs
Job Type
Temporary
Category
Communications and Public Relations
Requisition # 2022-15080
Date Posted 3 days ago(6/23/2022 2:35 PM)
Term position: 2 years (24 months) The Cataloging and Metadata Services department at Princeton University Library is looking for a Language Cataloging Specialist to join the East Asian Library Cataloging Team. This position is responsible for creating and maintaining accurate catalog records describing resources of the Chinese Language Collection. Materials are chiefly print monographs and serial issues, including some visual materials such as DVDs. The Department uses OCLC for cataloging and ExLibris Alma as the Libraries' ILS. Princeton University Library is one of the world's leading research libraries, serving a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Its holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. The Library employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities.
Department
Library-Information Technology
Job Type
Full-Time
Category
Library
Application Deadline
6/30/2022
Requisition # 2022-15078
Date Posted 4 days ago(6/23/2022 11:19 AM)
 Facilities , Office of Sustainability, seeks a Assistant Director of Operational Engagement and Impact Analysis. Reporting to the Director, the Assistant Director builds working partnerships with key departments to advance institutional Sustainability Action Plan objectives, tracks and reports on progress, and frames the impact of those actions at various scales. The Assistant Director (AD) is responsible for data management and analysis across key performance areas, managing in partnership with the campus-as-lab program the development of a data portal, and for reporting data on progress both internally and externally (e.g. AASHE STARS). They are also responsible for cultivating and managing both established and emerging partnerships with operational and administrative functions within and outside of Facilities. These partnerships assure coordinated progress toward institutional goals, timely data compilation, and allows the AD  support departmental-scale sustainable operations planning processes. Princeton University demonstrates exceptional strengths in sustainability via operational demonstration, teaching, and research. Princeton’s 2046 zero direct carbon emissions goal, as well as indirect emissions reduction efforts, will be achieved by leveraging these strengths through operational, planning, and behavioral initiatives. By cultivating the campus as a demonstration site for behavior and culture change, Princeton aspires for its students to be powerfully equipped to practice lifelong sustainability decision-making in service to the world. We recognize the critical intersection of social and environmental justice in this work, and its restorative potential. 
Department
Sustainability
Job Type
Full-Time
Category
Environment and Sustainability
Requisition # 2022-15072
Date Posted 4 days ago(6/22/2022 7:59 PM)
Princeton University is seeking a talented Senior OnBase System Administrator to join its central IT department. In this role, you are responsible for the administration and support of the OnBase platform, which provides the document management, workflow, and imaging solutions that support department business operations. In specific, you will maintain configuration and access controls, develop integrations with other campus business applications and associated services, as well as support OnBase solutions. As the primary administrator of the University OnBase system, you will monitor new trends in technology that relate to the OnBase platform and lead strategic technology projects that continually improve OIT provided services.
Department
Software and Application Svs
Job Type
Full-Time
Category
Information Technology
Requisition # 2022-15055
Date Posted 5 days ago(6/22/2022 8:40 AM)
The Program in Visual Arts is seeking a temporary Manager for its Digital Lab, a Mac-based computer lab supporting all students enrolled in Visual Arts classes the Lab Manager will provide technical support and guidance to students using the facility and will maintain and update the equipment and resources within the Lab and maintain the attached Lighting Studio. This position reports to the Program Manager of the Visual Arts Program and works in concert with the LCA Technical Support staff. The Digital Lab Manager will arrange for software tutorial workshops and will support classes by providing software tutorials to Visual Art students. This is a part-time position, 25-30 hours a week, with a schedule set around class times and with some additional flexible hours.
Department
Lewis Center, Visual Arts
Job Type
Temporary
Category
Student Affairs and Services
Requisition # 2022-15071
Date Posted 5 days ago(6/22/2022 8:21 AM)
The Princeton Faith & Work Initiative (FWI) was founded in 2008. It is currently housed in the Keller Center for Innovation in Engineering Education. FWI’s area of focus is values-based leadership exploring the intersection of faith, ethics, and work, and is done with the whole human in mind. Our mission is to teach and mentor students, conduct interdisciplinary research, and provide resources and events to support students, scholars, alumni, and leaders in the marketplace. This position is designed to be responsible for FWI’s website and newsletter, communications, development support, and logistical and administrative support to the FWI director and his research team.
Department
Innovation in Engineering Educ
Job Type
Full-Time
Category
Communications and Public Relations
Requisition # 2022-15070
Date Posted 6 days ago(6/20/2022 8:16 PM)
OverviewThe Office of the Dean of the Graduate School is seeking a Graduate Student Professional Development Program  Coordinator to support GradFUTURES®, a campus-wide professional development initiative designed to empower graduate students with professional skills and competencies and help them explore their unique interests and diverse professional pathways via transformative programs and experiences. The position reports to the Associate Dean for Graduate Student Professional Development & Director of GradFUTURES with additional supervisory oversight from the Dean’s Office Administrative Manager, who meets regularly with all coordinators in the office. The individual will also support the Assistant Deans with program and event planning as well as calendaring. GradFUTURES builds and maintains strategic partnerships both on and off-campus to connect graduate students to a diverse array of professional development programs, resources, mentors, and experiential opportunities. This position will interface regularly with colleagues at the Graduate School, within all academic departments and campus partner offices, as well as with graduate students, graduate alumni, and industry partners. With more than 120 professional development events, dozens of high-profile alumni speakers, and an annual GradFUTURES Forum attracting 3,600 participants each year, this role will involve extensive planning and organizational abilities. The Office of the Dean of the Graduate School offers an inclusive and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful. This is a full-time position, with a preferred start date before August 15, 2022. Review of applications will begin immediately. For fullest consideration, candidates should apply as soon as possible.
Department
Dean of the Graduate School
Job Type
Full-Time
Category
Student Affairs and Services
Requisition # 2022-15069
Date Posted 6 days ago(6/20/2022 7:38 PM)
Reporting to the Senior Associate Director of Employer Engagement, the Associate Director of Employer Engagement position builds and enhances relationships with a wide range of employers and ensures that students have access to meaningful career exploration and job/internship opportunities. The person in this role serves as a key relationship builder with current and future employers and collaborates with employers to design career education and skill-building programs for undergraduate and graduate students. This role also works in partnership with the career advising team to support industry-related programs. Additionally, the person in this role creates employer engagement and outreach initiatives by leveraging technology to capture and respond to evolving student interests and preferences. This role involves collaborating broadly within the Career Development team, as well as with alumni and campus partners.
Department
Center for Career Development
Job Type
Full-Time
Category
Student Affairs and Services
Requisition # 2022-15063
Date Posted 6 days ago(6/20/2022 6:52 PM)
Reporting to the Assistant Director, Administrative and Business Services and working very closely with the Director, Campus Grounds, the Administrative Coordinator provides administrative support for the Grounds and Maintenance groups along with support for Facilities Operations leadership.  As part of a large and busy department, this position shares in the responsibility to maintain daily department functionality of a variety of departments by providing support for purchasing, time collection, ordering supplies, scheduling training and meetings. This position will provide back up support to the Assistant to the AVP and work on special projects as needed.   The typical work schedule for this position is from 8:30 am to 4:30 PM, Monday through Friday.  
Department
Facilities Operations
Job Type
Full-Time
Category
Administrative Support
Requisition # 2022-15068
Date Posted 1 week ago(6/19/2022 11:47 AM)
The Assistant Finance Specialist works closely with the Finance and Administration team and graduate administrators to assist in the critical function of maintaining graduate student support for over 3,000 students in 42 departments and programs. This customer service-oriented position requires excellent communication skills in working as a point of contact for frequently asked Labor Accounting and graduate payment questions. The position relies heavily on the willingness to learn new systems quickly and the ability to understand their integration. The role will require intensive usage of a complex labor accounting system and a custom database tracking system used by the Graduate School to record and review graduate student support. It also requires excellent attention to detail to validate financial support across the various systems and to generate fellowship reports for departments. In addition, the role will be responsible for frequently recurring processes including the reconciling of enrollment statuses, recording of internship participation, interpretation of exception reports, confirmation of work authorization, the issuance of departmental communications, and the annual generation of financial support letters and periodic review of Graduate School publications.
Department
Dean of the Graduate School
Job Type
Full-Time
Category
Academic Administration
Requisition # 2022-15064
Date Posted 1 week ago(6/16/2022 3:23 PM)
Princeton University invites applications for the position of Admission Officer. Princeton, a private institution located in central New Jersey, typically receives over 30,000 applications for its first year class.  The office of admission uses a holistic process to review applications to select the incoming class of approximately 1,420 students.
Department
Admission
Job Type
Full-Time
Category
Admissions
Requisition # 2022-15033
Date Posted 2 weeks ago(6/15/2022 9:06 AM)
The Lewis Center for the Arts and the Princeton Atelier are seeking a Program Assistant to support the Director of the Princeton Atelier and the Executive Director of the Lewis Center for the Arts in the administration of this unique interdisciplinary program. This part-time position supports 6-8 courses per year, assisting visiting lecturers and artists in their course preparation and needs over the semester. The position partners with staff and faculty across the Lewis Center to support the final presentations of Atelier courses as well as providing event support for the Atelier@Large series. Founded by Toni Morrison and currently led by Paul Muldoon, the Princeton Atelier brings together professional artists from different disciplines to create new work in the context of a semester-long course. Recent visiting faculty have included songwriters Bridget Kearney and Stew, comedian Mike Birbiglia, filmmaker Josephine Decker, artist Mario Moore, and playwright Branden Jacobs Jenkins among many others. The Atelier is housed in the Lewis Center for the Arts, the academic unit at Princeton University that also includes programs in Creative Writing, Dance, Music Theater, Theater and Visual Arts.
Department
Lewis Center, Atelier
Job Type
Part-Time
Category
Administrative Support
Requisition # 2022-15027
Date Posted 2 weeks ago(6/14/2022 4:26 PM)
The Gender and Sexuality Studies (GSS) program is seeking an experienced and skilled Event and Communications Specialist (ECS). The person selected for this position will be responsible for many aspects of the Program’s events and communication. Additionally, the ECS will have key responsibilities that contribute directly to the Program’s successful day-to-day operations.The Event and Communications Specialist reports directly to the Program Manager and works closely with the Program Director, the Director of Undergraduate Studies, the Director of Graduate Studies, and Graduate Student Leaders. This is a full-time position working during the academic year. Candidates must be willing and able to adjust their schedule to accommodate evening hours for special events determined well in advance. A writing sample is required as part of the application process and should be attached to your profile as an additional document. OverviewAn essential component of GSS’s work is the many events that highlight the scholarship of GSS’s community and engage with the university at large. GSS seeks a highly organized individual to plan and execute the Program’s signature events, most notably the Meredith Miller Lecture and the Works-in-Progress series. In addition, the Event and Communications Specialist will oversee GSS’s one-time special events, workshops, and seminars, working closely with GSS’s faculty, visitors, and graduate students. This individual serves as the primary administrator for the Program’s weekly gatherings for the Graduate Student Working Group and the Disabilities Studies Working Group. Additionally, the Event and Communications Specialist will maintain and update the Program’s overarching calendar. In addition to events management, the Event and Communications Specialist will produce and oversee GSS’s communications for an external audience. They will write and publicize stories, interviews, and event recaps for a broad audience. Specific projects will include producing the GSS’s Annual Report, writing and posting news items, and compiling the Program’s weekly digital newsletter (featuring upcoming events). 
Department
Gender & Sexuality Studies Pgm
Job Type
Full-Time
Category
Administrative Support
Application Deadline
7/15/2022
Requisition # 2022-14962
Date Posted 2 weeks ago(6/14/2022 10:29 AM)
Princeton University is seeking an Associate Director of Customer Support to join the Customer Service and Support (CSS) team in its Office of Information Technology (OIT). The CSS team is an integral part of the Princeton University’s overall strategy to create a positive service experience for its students, faculty, staff, parents, and customers of technology services. The Associate Director of Customer Service and Support leads the continued growth and evolution of these services and is responsible for developing OIT support strategies for the various units, including the Support and Operations Center, the OIT Solutions Center, and the OIT Store. The CSS team works across multiple campus departments and functions to provide front-line technology expertise in the support of over 300 customer-facing applications, systems, and services. These centers service most of the level-one customer support activities for IT including, phone, walk-in, chat, email, and portal inquiries. This center is at the core of all IT support and collaborates with University service providers to ensure elevated levels of customer satisfaction.  The Associate Director reports to the Director of CSS and will ensure that a focus on customer experience and service value is central to the mission of all support centers. The position requires the Associate Director to be highly organized, collaborative, creative, motivated, analytical, data-driven, and knowledgeable about IT Service Management (ITSM) processes. The Associate Director will maintain a culture of customer service, data-driven decision-making, and continuous improvement, ensuring that metrics are utilized in all aspects of performance management. They will provide regular reports to OIT senior staff on customer experience and center performance. Essential to this role is a continuous improvement mindset with the ability to identify and analyze information and set team priorities accordingly. The Associate Director is responsible for leading the adoption of Knowledge-Centered Services (KCS) driving best practices in for ensuring knowledge is integrated into all service delivery processes.
Department
Service Management Office
Job Type
Full-Time
Category
Information Technology
Requisition # 2022-14441
Date Posted 2 weeks ago(6/14/2022 9:34 AM)
The Princeton Undergraduate Financial Aid Office seeks a motivated individual for the position of Financial Aid Officer. This position is a complex administrative job with all of the fundamental aid responsibilities, including making award decisions, reviewing appeals, federal verification and counseling students and families. The demand of constant aid activity throughout the year requires independent decision-making and the ability to exercise professional judgment when required. The financial aid officer will also be required to participate in outreach and tailor presentations to a variety of audiences. Flexibility and adaptability are necessary to keep up with the fast-paced changes in financial aid as well as the needs of the office.
Department
Undergraduate Financial Aid
Job Type
Full-Time
Category
Financial Aid
Application Deadline
4/12/2022
Requisition # 2022-14016
Date Posted 2 weeks ago(6/14/2022 9:32 AM)
The Princeton Undergraduate Financial Aid Office seeks a motivated individual for the position of Assistant Director. This position is a complex administrative job with mid-level program responsibilities.The demand of constant aid activity throughout the year requires independent decision-making and the ability to exercise professional judgment when required. The Assistant Director will also be required to participate in outreach and tailor presentations to a variety of audiences. Flexibility and adaptability are necessary to keep up with the fast-paced changes in financial aid as well as the needs of the office.
Department
Undergraduate Financial Aid
Job Type
Full-Time
Category
Financial Aid
Requisition # 2022-15046
Date Posted 2 weeks ago(6/13/2022 4:27 PM)
One of Princeton’s residential colleges is seeking a director of studies.  The director of studies shares with the residential college dean responsibility for the academic progress and well-being of approximately 800 undergraduates; the primary focus of the director of studies is the undergraduate transition to college and to departmental studies. Reporting to the residential college dean, the director of studies works closely with the dean and the director of student life to ensure a holistic approach to student advising and support. The director of studies takes a leadership role in developing and managing college programming that promotes curricular exploration and builds college community. The director of studies has responsibility for the implementation of core academic advising programs, which are coordinated by the associate dean of the college for academic advising, to whom the director of studies has a secondary reporting line. These programs include: the academic components of first-year orientation, the recruitment and training of faculty members who serve as academic advisers in the college, and the recruitment and training of peer academic advisers who offer student perspectives on academic issues to first-year students and sophomores.
Department
Residential Colleges
Job Type
Full-Time
Category
Academic Administration
Requisition # 2022-15024
Date Posted 2 weeks ago(6/13/2022 3:02 PM)
Princeton University’s Office of Capital Projects (OCP), projects seeks experienced Construction Code Analyst to join our dynamic staff. The university Code Analyst serves as the code specialist for the University and is the chief liaison to the State Bureau of Construction Project Review, and university code representative to municipalities for all construction plan review and permit approval matters. It is the Code Analyst’s responsibility to provide management, oversight and guidance on all code matters effecting university construction, and to assist with related fire safety and campus housing issues as they pertain to buildings constructed and occupied under the state codes.  This successful candidate must embody core values essential to the Facilities organization including excellent customer service, resourcefulness, dependability, and approachability, while exercising the utmost discretion. The position will require strong organizational, communication, customer service, and process management skills to help shape this dynamic department responsible for executing the Capital Plan.
Department
Office of Capital Projects
Job Type
Full-Time
Category
Facilities Management and Physical Plant
Requisition # 2022-15023
Date Posted 2 weeks ago(6/13/2022 1:36 PM)
The Industrial Relations Section (IRS) is a leading center for research in labor economics and related fields consisting of approximately 40 faculty, graduate students, research assistants, and administrative staff as well as additional visiting scholars and postdoctoral research associates.We seek applications from individuals who share a love of technology, especially when utilized to pursue academic research and teaching, and who would relish the opportunity to both support and educate Section members on a diversity of technology issues with humor, creative problem solving, and resourcefulness.Successful candidates can work seamlessly across platforms on multi-operating systems including Windows and Mac OS and must be able to build effective relationships to ensure that we are optimizing the use of technology and processes in service of Princeton’s academic and research mission.  In addition to providing hardware/ software support and basic systems administration, this position may assist with AV and media production.The Technical Support Specialist (TSS) embodies both technical expertise and effective interpersonal skills to provide primary technical support to Section members who engage in resource-intensive statistical analysis on both Section-provided laptops, desktops, and physical servers, as well as via remote access to servers and systems maintained both internally and by external data providers.  The TSS addresses all emergency issues, liaising with OIT and following university recommendations, orders and installs new equipment, surpluses old equipment, maintains, updates, and resolves technical issues, maintains the website, orders and supports Linux servers and software. Successful candidates also have some experience in video and audio editing and/or production to assist with editing video and audio content to be shared on the Section website and through social media platforms.
Department
Industrial Relations
Job Type
Full-Time
Category
Information Technology
Requisition # 2021-13507
Date Posted 2 weeks ago(6/11/2022 10:49 AM)
The Department of Molecular Biology, a dynamic department of approximately 450 faculty, staff, researchers and students, seeks an energetic individual for a faculty assistant position to provide full administrative support to four to six faculty members and their laboratories. This individual will be responsible for general administrative duties such as planning and organizing travel and schedules, ordering equipment and supplies and tracking purchases, processing expenses, supporting the grant proposal process, assisting in academic and teaching duties, and preparing necessary correspondence.  A cover letter is required.
Department
Molecular Biology
Job Type
Full-Time
Category
Administrative Support

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