Princeton University Library is looking for a motivated individual to be part of the Stack Maintenance & Paging Services Team located in Firestone Library. The primary duty of the Library Office Assistant II is to re-shelve library materials according to the Library of Congress classification system and to maintain the materials in the library collection in a neat and orderly fashion. This position reports to the Supervisor of the Shelving and Annex Unit, working within a team of six other employees. Consistent high production, attention to detail and ability to multi-task are essential elements of the position. The hours for this position are Monday - Friday 7am - 3:00pm, though individuals may be asked to work a different schedule on an occasional or temporary basis.
The Associate Director for Administrative Planning (AD) plays a critical role in University administrative planning and management, undertaking major projects and initiatives on behalf of the Office of the Executive Vice President (OEVP). The role provides a unique opportunity to lead efforts to strengthen the University’s operations and enhance campus infrastructure through major projects and initiatives. The AD acts as a consulting partner, strategist, solution provider, and advisor to senior administrators across the institution, especially for the operating units within the OEVP. The AD is a highly motivated, achievement-oriented professional with exceptional judgment, an experienced collaborator and communicator, an adept project manager, and values the culture and operations of higher education administration. The AD is part of the OEVP Administrative Planning team and reports to the Deputy for Safety and Administration and Chief of the Staff to the Executive Vice President. The mission of the OEVP is to enhance campus life and continually improve the delivery of University operations and campus services. The Executive Vice President (EVP) is responsible for the development, stewardship, and operation of the physical campus and the University’s capital plan. The EVP is the chief administrative officer of the University and has direct oversight of audit and compliance, campus life, facilities, human resources, information technology, the investigations unit, the ombuds office, safety and administrative planning, and university services. The role provides an unusual opportunity to participate in a breadth of efforts to strengthen the University’s operations and enhance campus infrastructure. Recent projects have included developing a joint governance process for critical IT infrastructure, evaluating and improving the enterprise risk management (ERM) process, advising the roll-out of the University’s Campus Plan and Sustainability Plan, and partnering on an evaluation of the housing and dining student experience. Applications should include a resume and cover letter. Review of applications will begin immediately; preference will be given to submissions received by May 22.
Working under the Office of the Dean of Undergraduate Students (ODUS), the assistant dean for student life (ADSL) reports to the dean of undergraduate students through the associate dean and to the head of the residential college through the dean of the residential college. The ADSL is the primary staff member within the residential college responsible for supporting and enhancing the undergraduate residential and co-curricular experience of students from all four years residing in or affiliated with that college (800 to 900 undergraduate students). The ADSL manages crises and emergencies and works to support students of concern. Together with other colleagues, the ADSL encourages the highest standards of good citizenship and respect for others by resolving conflicts, upholding expectations for good conduct, and helping students to understand the value of living in a diverse community. The ADSL oversees the Residential College Adviser (RCA) and Community Living Adviser (CLA) Program within the college; and plans, implements, and supports non-academic educational and social programming. The ADSL supports and represents non-academic priorities and concerns within the college system and shares with other staff members responsibility for the development of student life policies. The ADSL is regularly asked to assist ODUS, the Council of Heads, Office of the Dean of the College, and Office of the Vice President for Campus Life with special projects, assignments, and committee work.
Reporting to the Associate Vice President for Capital Projects within the Facilities Organization, the Administrative Assistant will play an essential role within the Office of the Vice President for Facilities. The Office for Capital Projects is a division within Facilities that establishes the strategic and integrated approaches to developing academic, administrative, and campus life facilities as the University embarks on a multiyear program of major construction and renovation projects, as well as real estate development in this area. This individual must embody core values essential to the Facilities organization including excellent customer service, resourcefulness, dependability, and approachability, while exercising the utmost discretion. The position will require strong organizational, communication, customer service, and process management skills to help shape this dynamic department responsible for executing the Capital Plan.
Princeton University is seeking a Senior Developer/System Administrator with advanced expertise in the ServiceNow Security domain, particularly in Vulnerability Response, Information Risk Management (IRM), and Security Operations (SecOps). This role will be an integral part of the Service Management Office (SMO) within the Office of Information Technology (OIT). The SMO provides leadership and direction to ensure that OIT's services continually meet customer needs and add value to the University. The senior developer/system administrator will collaborate closely with SMO colleagues, Information Security Office, and OIT stakeholders to comprehend business requirements and leverage the ServiceNow platform to design, develop, and configure solutions that align with the security-focused program needs. The position will entail maintaining the stability and usability of the ServiceNow platform, including regular application maintenance, incident support, and contributions to ServiceNow software releases, all while adhering to security best practices. As a senior member of the team, the developer/administrator will provide expert consultation to the SMO support team and ensure the ServiceNow platform aligns with business strategies and governance decisions. They will also be responsible for documenting the platform, conducting impact assessments for new requirements, and establishing controls to ensure the correct technical solutions are implemented for business solutions. Overall, the senior developer/administrator must possess advanced knowledge and skills in the ServiceNow Security domain, as well as a deep understanding of the business strategy and policies governing the ServiceNow platform. A remote work arrangement within the United States may be considered for candidates with the appropriate background and experience. University-paid business travel to Princeton, NJ may be requiredapproximately 2-4 times per year.
The Lewis-Sigler Institute (LSI) for Integrative Genomics seeks a highly organized Administrative and Communications Assistant. Under the direction of the Student and Communications Manager, to whom this position directly reports, the Administrative and Communications Assistant will provide a high level of administrative support to multiple LSI faculty members and their labs, provide communications-related administrative support to LSI’s Student and Communications Manager, and serve as first point of contact for LSI visitors and manage the Event Management System (EMS). The successful candidate will have proven ability to develop and maintain a professional, collaborative, and high-spirited office environment. The position requires someone with solid and confident decision-making skills and outstanding judgment, high energy and enthusiasm, and the ability to function effectively and independently. It is essential for this position to be able to handle sensitive and confidential information with the utmost discretion and tact. In addition, the candidate must possess the ability to establish priorities, work with minimal supervision, work well under pressure, anticipate schedule demands, and meet deadlines. Review of applications will begin immediately. The position will start as soon as possible. This position offers a competitive salary plus a comprehensive suite of benefits.
Reporting to the Manager, Infrastructure Maintenance and Construction and under the leadership of the Director of Civil and Environmental Engineering, the Supervisor, Infrastructure Maintenance and Construction leads, manages, plans, organizes, and administers a work unit which supports the university’s civil infrastructure consisting of over 200 miles of underground utilities and four million square feet of roadways, walkways and plazas. Responsibilities include providing direct leadership and supervision to an in-house team comprised of hourly casual union labor from three local labor unions (Local 9, Local 172 and Local 825) that expands, and contracts as needed, typically ranging from 30 employees in the off season to more than 60 employees during peak activities. The work consists of both routine and emergency repairs, preventive maintenance, end of life replacement and new construction. The Supervisor fosters a culture that incorporates the core values of Facilities (teamwork, innovation, integrity, inclusiveness, respect, and sustainability) and places high value on customer service, workplace safety, and the use of technology to support the department and campus mission. The Supervisor also maintains strong communication and relationships with campus peers and partners, tailoring the operational resources and processes to meet and exceed customer expectations. The Supervisor provides daily on-site management of projects including ordering and tracking of materials/supplies, construction stakeout, time and absence management, implementation of health and safety plans, ensuring work is completed in accordance with the University’s design standards and design drawings, implementation of QA/QC for all work completed and all as built and closeout documentation is completed. In addition, the position is responsible for communication of all work through a series of meetings and notifications to ensure that the campus community is aware of the planned work in advance. This includes placing NJ One Call notifications, development of logistics plans, obtaining right-of-way permits, communication with facility managers and working with our facilities Project Communication Manager’s team to communicate the planned work to our Campus partners. During absences, or as necessary, the Supervisor may assume interim responsibilities of the Manager.
The Program Coordinator of the Gender & Sexuality Resource Center (GSRC), with a focus on mentorship, serves as a resource for all members of the University community on issues of gender and sexuality, and works collaboratively with other GSRC staff to support the mission and function of the Center. The Program Coordinator provides extensive programming, outreach and education on campus, while also providing one-on-one and group support for students. The Program Coordinator creates and maintains mentorship programs for the GSRC, including Q'nnections and Drag University; takes the lead on programming that center the experiences of LGBTQIA+ and women/fem students and communities; serves as a resource for student groups; works with student groups to cosponsor programs; oversees student support groups; schedules and maintains regularly occurring events; conducts outreach to speakers and workshop presenters; works with campus partners to cosponsor events; maintains a calendar of events and scheduling; advertises and promotes events; and keeps the GSRC website up to date. The largest portions of the job are responsibility for the CGS’s robust and comprehensive mentorship and programming portfolios, from development through execution. The next significant roles of the job are managing the GSRC's affinity groups and taking the lead on website maintenance. This position will also involve student support, committee work, professional development, and other duties as assigned. The GSRC is also hiring for a Program Coordinator (2024-18537) with a focus on student internship, who will oversee intern supervision and management of the physical space of the GSRC.
The Senior Associate Director is a collaborative, results-driven professional leading the administrative operations of the Pace Center for Civic Engagement. The Pace Center aims to make service central to the Princeton student experience and the Senior Associate Director has primary responsibility to assess, establish, and implement the practices, policies, processes, systems, and messages that support the center's goals to be a resource to campus, to support intentional learning, to facilitate inclusivity in service, and to develop purposeful community partnerships. The Senior Associate Director leverages and implements comprehensive communications and technology strategies for the center, analyzes and manages departmental financial and budget matters, manages the departmental information platforms and technology, and manages the human resources of the center to ensure a positive workplace for staff to thrive. The successful Senior Associate Director has expertise in communication, project management, and problem-solving and is able to be agile, listen, pivot, and respond responsibly with thoughtful and targeted solutions meeting the needs of staff and students. A significant part of this role is making connections across programs and with campus partners to ensure operational efficiency and compliance. The Senior Associate Director reports to the Executive Director of the Pace Center and supervises a team who support communications, finance and human resources, office management and facilities, and information technology.
The Executive Director, Engineering and Campus Energy within Facilities Operations is a leader and strategic partner in the Facilities organization. The Executive Director provides strategic direction and planning for the stewardship of over 350 buildings with 10+ million gross square feet of space and over 2,600 acres on campus. Engineering and Campus Energy includes Facilities Engineering (Mechanical, Electrical, Civil, and Environmental), Campus Energy, and utility plants and infrastructure, and is a critical component of Facilities Operations with other teams including Grounds, Building Maintenance, Major Maintenance (renewal construction), Site Protection (life safety & security systems), Building Services (custodial, sanitation, resource recovery, moving and events), and Asset Management (Administrative and Business Services, Operations Support, Facilities Service Center, and Business Intelligence). The Executive Director provides leadership and strategic vision to innovate, strengthen operational planning, and improve effectiveness and efficiency for Engineering and Campus Energy and all work units within Operations. The Executive Director is a critical leader and contributor to Princeton University’s Sustainability Action Plan, playing a key role in determining the Net Zero carbon emissions goal and reaching it by 2046. The Executive Director leads the Infrastructure Master Plan development and implementation, including periodic updates to incorporate improved modelling and new technologies. The Executive Director provides guidance and oversight for the university’s hot water/heat pump/geo-exchange conversion from the old steam system, which will enable Princeton University to achieve its Net Zero carbon emissions goal by 2046 without the use of offsets. This includes recommending program-level changes, developing and recommending concept-level budgets for large-scale utility projects; projecting and quantifying anticipated changes to operating budgets, resource use, and institutional carbon footprint; obtaining internal and external approvals in collaboration with the Associate Vice President for Facilities Operations; and overseeing the implementation of specific building and infrastructure projects. The Executive Director represents Facilities on several University committees, task forces and cross-functional teams, and may be called on to represent the Associate Vice President for Facilities Operations in matters related to the University or community. The Executive Director supports and often leads efforts with campus partners such as University Services, Environmental Health and Safety, Public Safety, and others. The Executive Director has six direct reports, with over 50 employees, of which approximately 30 are International Union of Operating Engineers (IUOE) members, and provides operational management for an annual operating budget of over $60 Million. This position embodies the core values of Facilities: teamwork, innovation, integrity, inclusiveness, respect, and sustainability. This work includes responding to emergencies anytime during the day or night or weekends.
Reporting to the Associate Director Gift Records, the Data Management Support position primary function is to provide support to the Office of Alumni and Donor Records in receiving, recording and legally acknowledging charitable contributions to the University. Princeton University Advancement works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity. Two positions available
The Full-stack Application Developer and Delivery Manager role is crucial in providing hands-on Application and Web development support across multiple offices within the Office of the Dean of the College (ODOC). This position emphasizes expertise in the Laravel framework, excellent technical proficiency, customer service acumen, effective project management skills, and familiarity with version control systems like GitHub. The Application Development and Delivery Manager reports to the Senior IT Manager; this role has no direct report. Please submit a cover letter along with your resume for full consideration.
As a member of the Capital Giving staff, the Associate Director, Major Gifts is a front-line major gift officer responsible for successfully managing a portfolio of qualified potential donors within an assigned region who are capable of making gifts to Princeton of at least $250,000 or more. Princeton University Advancement works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Women’s Rugby Assistant Coach is to provide a quality varsity program that will challenge and develop the physical, mental and personal abilities of student-athletes of a Division I program.
Princeton University is seeking an Associate Director, Student Engagement for the Center for Career Development. This individual will build relationships among underrepresented student populations and student populations with historically lower engagement with the Center for Career Development. It will develop proactive advising strategies that facilitate early and frequent engagement with Career Development, and create programming and resources tailored to underrepresented populations to help them build skills, develop networks and increase career awareness. They will also provide direct career advising support for undergraduate students, based on a philosophy that aligns with and leverages the core tenets of a liberal arts education and a program model focused on self-exploration and life-long career management.
The School of Public and International Affairs (SPIA) seeks to hire a highly motivated individual to fill the position of Administrative Coordinator within the Dean’s Office. The Administrative Coordinator’s primary responsibility is to provide executive support the Vice Dean of the School of Public and International Affairs. The position also works closely with the Dean, Administrative Assistant to the Dean, Operations and Project Manager and Associate Dean of Administration, Planning and Facilities to support and execute the operations of the Dean's Office. Specific duties will include executive office support with responsibilities including a wide range of administrative projects in a deadline-oriented environment with competing demands, which will require utilizing superior organizational skills to be able to manage and prioritize multiple, simultaneous projects and tasks to facilitate the achievement of SPIA's strategic priorities. The administrative coordinator will demonstrate a high degree of professionalism, use sound judgment, maintain confidentiality and be flexible as demands and priorities change. The Administrative Coordinator must be highly organized and comfortable collaborating with faculty, lecturers, students and administrators from across the university. This position requires an incumbent to work with minimal supervision but also be a team player.
The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a full time Administrative Assistant who will provide a wide variety of administrative support to numerous faculty members who are joint with other departments, visiting lecturers and center directors. The successful Administrative Assistant must demonstrate a high degree of professionalism in a fast-paced environment, exercise independent judgement and strong organizational skills, while being flexible as demands and priorities change. This position collaborates closely with other department staff, as well as colleagues across campus and vendors/collaborators outside the University.
The Associate Director of Service Management will be responsible for overseeing the management of the ServiceNow Platform, leading a team of developers, maintaining relationships with IT leaders, developers, contract developer resources, architects, and other stakeholders. The incumbent will collaborate with various stakeholders to ensure adherence to architectural standards and provide technical governance to ensure effective implementation, configuration, performance, and optimization of ServiceNow solutions.
The SRA Senior Analyst, Cash, Subaward and Compliance plays a pivotal role in supporting the University’s research mission by providing financial management and compliance oversight to sponsored research expenditures, which totaled over $300 million in FY23. This position is responsible for performing critical cash management duties that affect the University’s cash flow process that includes submitting letters of credit draw down requests to federal sponsors for reimbursements of expenditures that average approximately $15 million per month. Equally important for this position is to lead, analyze and audit complex compliance activities as a proactive strategy to strengthen internal controls as mandated by federal regulations, improve oversight of high-risk activities, and safeguard the University’s assets and reputation from harm due to non-compliance. The SRA Senior Analyst is one of two positions that will work closely with the Associate Director, Cash, Subaward and Compliance providing the post award financial oversight of the University’s outgoing subcontracting agreements. This work includes:- Reviewing all subaward agreements and invoices for financial compliance,- Ensuring payments are remitted on a timely basis, and- Participating in the subaward risk assessment process and the subrecipient monitoring program for compliance with Uniform Guidance requirements and in partnership with the Office of Research and Project Administration (ORPA).This position will serve as the University’s subject matter expert for cash management activities related to sponsored projects and work closely with the SRA Cash, Subaward and Compliance Specialist. The SRA Senior Analyst, Cash, Subaward and Compliance will also work closely with the Associate Director, Cash, Subaward and Compliance, and the SRA Senior Associate Director to ensure the post-award strategy including subcontracting activities, that strengthen financial compliance and oversight is continuously evaluated, monitored, and refined for optimal success and effectiveness. This position will play a key role in co-facilitating efforts to respond to internal and external audits and investigations, as well as perform analysis over compliance areas such as cost transfers, cost sharing, effort certification, subaward invoices, and department research holding funds to understand the causes of non-compliance and identify potential solutions to mitigate these risks. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all our colleagues.
The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Assistant Men’s Swimming & Diving Coach is to provide a quality varsity program that will challenge and develop the physical, mental and personal abilities of student-athletes of a Division I program. This position is part-time and temporary.
